How to write a letter asking for an extension

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Covid-19 Updates

  • While Austin Water staff is temporarily teleworking due to the COVID-19 outbreak, please submit all Service Extension Request (SER) applications and associated backup materials electronically to [email protected] for screening and invoice generation. An invoice will be generated and then a payment can be made over the phone at 512-972-0009.

A Service Extension Request (SER) is a request by a landowner or developer to extend water, wastewater, or reclaimed water service to a property. SERs are used by landowners or developers as a basis to identify required infrastructure improvements and to prepare a preliminary estimate of the cost of infrastructure for proposed development. Costs associated with the design and construction of the infrastructure identified in the SER are the responsibility of the landowner or developer.

The SER Program exists to ensure that water, wastewater, and reclaimed water systems have adequate capacity to handle new developments (individual, subdivision, multi-family, or commercial) and that proposed extensions meet City and Austin Water infrastructure planning goals.

All applicants for an SER are encouraged to use minority and women-owned business enterprises (M/WBE) in the design and construction of utility infrastructure and related facilities. Further information about the City’s M/WBE ordinance, see: Austin City Code, Chapters 2-9A, 2-9B, 2-9C, and 2-9D or visit the SMBR website.

When is an SER required?

SERs are addressed in the City’s Land Development Code, Chapter 25-9, Article 1, Division 2

An SER is required for a proposed project:

  • If Austin Water’s existing water, wastewater, or reclaimed water system is more than 100 feet from the property’s boundary,
  • If Austin Water’s existing water, wastewater, or reclaimed water system is not suitable or sufficient to provide the level of service required for the proposed project, or
  • If the Applicant is requesting connection to a water or reclaimed water transmission main or wastewater interceptor.

An SER should be submitted early in the development review and permitting process. Ideally, an SER would be submitted during the feasibility or preliminary engineering phase, prior to filing a formal development application (preliminary plan, plat, subdivision construction plan, or site plan).

An approved SER expires 180 days after its approval unless a preliminary plan, plat, subdivision construction plan, or site plan is submitted, in which case the SER expires on the date that formal development application expires. Zoning applications, project assessments, development assessments, etc. are not considered formal development applications and will not prevent an SER from expiring.

To initiate Austin Water’s technical review of an SER, please submit the following SER application form and associated backup outlined in the SER submittal checklist:

  • SER Application Form: PDF | Word
  • SER Submittal Checklist: PDF
  • Annexation Form*: PDF | Word
  • LUE Guidance Document: PDF
  • SER Info Sheet – You have submitted an SER, what now?: PDF

*Land Development Code (LDC) Section 25-4-195 requires landowners to provide written request for annexation as a condition of extending municipal water and wastewater service to a property within the City’s extraterritorial jurisdiction if the property is not covered by Austin Water’s certificate of convenience and necessity (CCN). LDC Section 25-9-33(C) requires the annexation form be submitted with an SER application. The annexation form required with the SER application does not suffice as the property owner’s consent to annexation that is required under state law for an area to be annexed. For more information on CCN, please visit the Public Utilities Commission website.

A fee is charged for the review of an SER and is collected when an SER application is submitted. Additional fees may be required depending on specific aspects of an SER application or when City development permits have expired and are being reactivated or renewed. For a list of Austin Water’s fees, please see our fee schedule.

Technical Resources for Engineers

Customers may email [email protected] to request copies of approved SERs.

Copies of approved SERs can also be downloaded from Austin Water’s Records Access Application (RAA), an online GIS viewer available to the engineering community. The project engineer may request access to the RAA. The location, status, and Austin Water staff contact for SER applications can be obtained from the RAA.

Service Availability Letter

Service Availability Letters are provided to verify that the tract of land is in the Austin Water service area.

Here are sample of an extension request letters. It should be sent by certified mail, so the sender has proof of the date it was sent and received.

Any enclosures should be copies, and no original documents should be sent. If the extension is granted, a follow up letter of appreciation should be sent immediately.

Sample 1 – assignment Extension request letter

Your Name
Your Address
City, State, Zip Code

Receiver’s Name
Receiver’s Address
City, State, Zip Code

Dear Receiver’s Name,

I am enrolled in your English Literature 101 class and have been absent for the past five weeks because of injuries I sustained in an automobile accident.

You have kindly accommodated my situation by allowing me to turn in my homework late, and this has helped make it possible for me to remain enrolled in the university and not lose a semester, and I am very grateful to you.

I have been released from the hospital, but still need to walk with crutches for the next month. Because of this inconvenience, it will be very difficult to do the required research for the mid-term paper that is due on DATE.

I would like to ask for an extension of 10 days to complete the paper. It is my intention to submit the paper to you on DATE.

Thank you again for the kindness you have shown me during this difficult time and for taking the time to consider my request.

I would be happy to answer any questions, and have enclosed a letter from my doctor explaining my current physical condition. You can call me at 555-123-4567 or email me at [email protected]

Your signature
Your name printed
List of enclosures

Sample 2 – request letter to bank for Extension of loan payment

[Name of Borrower]
[Address of Borrower]
[City, State, Zip Code]
[Account Number of Borrower if Applicable]

[Name of Lending Officer or Lender]
[Name of Bank or Lending Institution if Applicable]
[Address of Lender]
[City, State, Zip Code]

RE: Request for an extension of loan payments

Dear [Name of Loan Officer or Lender]:

This letter is a formal request to have a [TIME] extension on my car loan. I have made payments of [AMOUNT] per month for the past 24 months, and the loan is for 12 more months.

I have just lost my job and cannot make payments at this time. I need my car to find another job, and hope to do so within [TIME] at the most. I understand that the interest still accrues and intend to pay this debt in full.

Thank you for considering my request for a [TIME] extension of my car loan. I can be reached at [Phone Number] or at [Email Address]. I hope to receive a favorable reply from you soon. I will call to arrange an appointment next week.

[Signature of Writer]
[Printed Name of Writer]

Sample 3 – Extension request Letter For Bankruptcy

Name of Consumer
Address of Consumer
City, State, Zip Code

Name of Court
City, State, Zip Code

RE: Request for extension of bankruptcy case number NUMBER

I have filed for bankruptcy on DATE and the case number is NUMBER. I am having difficulty meeting the terms of the original bankruptcy agreement and am requesting an extension.

I lost my job as a manager in Name of Grocery Store, and will not be able to make the payments that I agreed to make in my Chapter 13 bankruptcy agreement. I have enclosed my dismissal letter.

I am requesting an extension of 30 days in order to find another job. I have made application to three stores and have interviews for two.

Thank you for considering my request. I can be reached at Phone Number or Email Address if you need any more information.

Signature of Consumer
Printed Name of Consumer
List of Enclosures: Dismissal letter and required forms

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This letter is a formal request to have a five-month extension on my car loan. I have made payments of $200 per month for the past 18 months, and the loan is for 12 more months .

Use this sample extension request letter as a template for your formal request letter.
Last updated on January 17th, 2019

There are several reasons why an extension request letter may be required. A student may need to request more time to complete a paper or project, or someone offered a job may need to ask for an extension of the starting date.

A formal letter, written with honesty and tact, is a respectful way to request an extension. It should consider the requirements of the recipient for granting the extension and any rules about extensions in the concerned institution.

​ No Reason to Feel Embarrassed

​ Since extension letters are asking for a favor, many people feel embarrassed, and find it difficult to express themselves. However, extension letters are normal for people in difficult or unexpected situations, and, if they are written according to proper business letter format and are polite and clear, there is no reason to feel embarrassed.

  • Extension of probationary period
  • Extension of time to file a legal brief
  • Extension for debt repayment
  • Extension of medical leave
  • Extension of a job interview date

​ A last minute request puts the receiver under pressure and in an awkward situation. It also shows irresponsibility and poor planning on the part of the requester. This is not a courteous way to ask for a favor.

How Much Time You Need?

​The requester should have a realistic idea of how much time they need for an extension. If they ask for too little time, there is a chance they will miss that deadline too and need to ask for another extension. This will, most likely, not be well received. It is also important to consider the time limits of the recipient.

​An employer may need to hire someone as soon as possible, so asking for a small extension may be all right, but asking for several weeks may not be acceptable. A teacher or professor may be willing to grant an extension that is within the timing of the current semester, but not an extension that goes into the summer vacation or next semester.

​Extension Request Letter Sample
Here is a sample of an extension request letter. It should be sent by certified mail, so the sender has proof of the date it was sent and received. Any enclosures should be copies, and no original documents should be sent. If the extension is granted, a follow up letter of appreciation should be sent immediately.

Extension Request Letter Sample
Requester’s Name
Requester’s Address
City, State, Zip Code

Receiver’s Name
Receiver’s Address
City, State, Zip Code

Dear Receiver’s Name,

I am enrolled in your English Literature 101 class and have been absent for the past five weeks because of injuries I sustained in an automobile accident. You have kindly accommodated my situation by allowing me to turn in my homework late, and this has helped make it possible for me to remain enrolled in the university and not lose a semester, and I am very grateful to you.

I have been released from the hospital, but still need to walk with crutches for the next month. Because of this inconvenience, it will be very difficult to do the required research for the mid-term paper that is due on DATE. I would like to ask for an extension of 10 days to complete the paper. It is my intention to submit the paper to you on DATE.

Thank you again for the kindness you have shown me during this difficult time and for taking the time to consider my current request. I would be happy to answer any questions, and have enclosed a letter from my doctor explaining my current physical condition. You can call me at 555-123-4567 or email me at [email protected]

Sincerely,

Requester’s signature
Requester’s name printed
List of enclosures

​Extension Request Letter Email Sample
Use the following extension request letter email sample and modify it for your specific needs.

Extension Request Letter Email Sample
To: [email protected]
Subject: Request for an extension of loan payments

Dear Name of Lender:

This email is a formal request to have a five-month extension on my car loan. I have made payments of $200 per month for the past 18 months, and the loan is for 12 more months. I have just lost my job and cannot make payments at this time. I need my car to find another job, and hope to do so within five months at the most. I understand that the interest still accrues and intend to pay this debt in full.

I was working as a personal trainer for the Name of Company, when they let go seven trainers including me. I am a qualified physical trainer and believe I can get another job soon. I have applied to three local gyms. I would like to make my last payment on DATE and resume payments on DATE.

Thank you for considering my request for a five-month extension of my car loan. I can be reached at Phone Number or at Email Address. I hope to receive a favorable reply from you soon. I will call to arrange an appointment next week.

An extension on an assignment could be essential for a variety of reasons. To finish a paper or project, a student must request additional time. A polite way to seek an extension is via a formal email written with sincerity and tact. It should take into account the recipient’s conditions for granting the extension, as well as any institution-specific extension regulations.

If you’re having trouble following instructions or don’t have enough time to finish a task, it’s also worth asking for an extension. And this would have an impact on the whole class, talking to your professor about your issues could be the best course of action.

And if you are prepared to ask for a renewal, you can always lose your opinion.

Your safest choice is to send an email to your professor.

Explain why you’re seeking an extension and suggest a new deadline in a respectful manner.

In this post, you’ll learn how to request an extension and why you should do so.

For your convenience, we’ve included a sample letter requesting an extension of an assignment.

Are you ever stumped for words? Check it out.

  • Wherever possible, meet with your mentor in person
  • Avoid asking questions at the last minute
  • Inform them that you have other papers due at the same time
  • Only a brief extension is requested
  • Exhibit feelings
  • Describe how the circumstances have changed

Creating Your Justification

  1. Review the policies of your course
  2. If you claim to be ill, provide evidence
  3. If you have a personal emergency, be forthright about it
  4. If you are overburdened with jobs, notify your professor
  5. Take the “numbers” approach
  6. Maintain a straightforward approach

Politely inquiring

  1. As soon as possible, inquire
  2. Make an in-person approach to your professor
  3. Send an email to your instructor to inquire about an extension
  4. Determine the length of the extension

How to Write Email for Extension of Assignment

Dear [Insert the name of the professor],

I email you to request a [assignment] extension due [initial due date].

I would very much like an extension because I have an extremely busy week and want more time to spend on my job.

Since other teachers’ tests in my other classes cannot be rescheduled or deferred, I’m requesting that you extend my time.

I appreciate your acceptance of the paper at a later date, and I did think that it would be worth asking because I think that getting those extra days to concentrate entirely on this task would vastly enhance my work without the burden of the other exams.

Another explanation I want an extension is that I need time to focus on [insert part of your task for which you strive].

Have you any tips or advice for students who have problems in this specific part of the job? On the basis of the class,

I know that I [must accomplish a specific aim], but [describe how much of this method is confusing you].

In the next [#] days, I hope to be able to complete my report.

Will [date] be my new due date if I get an extension? Obviously,

If this is inconvenient for you, or if you would like to obtain it at a later time, please let me know.

How to Ask for Extra Time on an Assignment with Justifications / Excuses

  1. I have a holiday scheduled that I can’t alter.
  2. I’m having a panic attack/depression episode. I’ve scheduled an appointment with a doctor as soon as possible.
  3. I’m planning a wedding that will take a lot of time.
  4. I’ve caught a cold and am confined to my bunk.
  5. I was called in for long shifts at work, and I desperately need the money.
  6. I’m having problems with my device. This is a screenshot of the issue.
  7. I was under the impression that the assignment was due the following week. It wasn’t until this morning that I realised!

How to Ask Professor for Assignment Extension

Since emails for extensions request a favour, several people are humiliated, And it’s hard to articulate oneself.

For people in challenging or unforeseen situaciones however, extension e-mails are common.

And, if the emails are written in the right format and respectful and straightforward, There’s nothing inconvenient to experience.

Sample

Dear [name of the professor],

I write to seek a time extension for the completion of VB0101 Assignment. Over the last few weeks,

I’ve been suffering from a long-term disease.

I couldn’t practise or research because I was sick. As a consequence, for the past few days, I’ve failed to actually concentrate on my task.

I haven’t finished a large portion of the assignment yet, and I believe I’ll need some more time to review and write it.

The initial filing deadline is 29 March 2021.

I am sorry I am not going to finish the task on schedule.

That is why I politely ask you to give me an extension of a few days.

By April 20, 2021, I intend to finish the assignment.

I also have added a copy of my medical record and my physician’s analysis for evidence of my ill health.

I appreciate your time and consideration and goodness in responding to my appeal.

Please inform me of your decision as soon as possible.

And sincere gratitude,

Conclusion

Since emails for extensions request a favour, several people are humiliated, And it’s hard to articulate oneself. For people in challenging or unforeseen situaciones however, extension e-mails are common.

And, if the emails are written in the right format and respectful and straightforward, There’s nothing inconvenient to experience.

Likewise, if you want to apply an impressive assignment that needs more investigation,

A formal letter can then be sent. This gives you more time to improve and to make your job even more attractive.

Even if you think that there are not enough resources to complete the project, Via an application, you can share your concerns.

Here it is necessary to question and explain the delay early. Make an effort to prepare accordingly with the deadlines.

to stay away from those situations If you’re very short on time, though,

Our team of writers, all of whom have at least 7 years of academic writing experience, will guide you through the process. Calltutors will help you with last-minute assignment help.

Sample Letter Request For Extension of Thesis/ research work Submission. Request an extension of your thesis submission date.

Sample Request Letter for Extension

Subject: Letter of request for extension for submission of thesis

Respected Graduate Studies office,

I am writing this letter to request an extension in the deadline for submitting my Master thesis. The date for submission is Nov 19, 2017, but I still have some writing work pending and fear that I will not be able to complete it within the original time frame.

Kindly consider the following reasons why I could not complete my research on time: At this stage in the research we are considering filling a patent file before we submit the thesis to the external reviewer only we need few weeks. Kindly consider my personal circumstance since I got pregnant and I had some complications during that time and after the childbirth. I wasn’t in any condition to work or study and hence, was unable to do any work on my thesis during almost one year. (A medical report is attached with the form). further more, I ‘m working in a full time job which slowed me down to finish my experiment work.

Considering my problem, kindly grant me an extension of few weeks only for submitting the thesis. I assure you that I will complete and submit my thesis well before the revised deadline.

Thank you for your time and consideration.

To,
The Dean,
Allied University,
Texas, United States of America.

Subject: Letter of request for extension for submission of thesis

With due respect, it is to state that I am student of M. Phil and I had scored good GPA in my two semesters of theory, but now this year is my thesis year and the date for submission for the thesis is 19 th November, 2017, but I am unable to meet up the deadline as my some writing work is still pending because patent is to be reviewed by external reviewer before submission of the research thesis. I am pregnant as well and is facing complications in it and was unable to study or do any work related to the research and as a proof of my words I am attaching medical certificate of mine with this application and I am a working woman as well. All the three reasons are genuine in their nature and I need few weeks more in submission of the final research paper.

Kindly see to this matter and grant me more time for the completion of my thesis. Thanking in anticipation.

Ms. Rita Ronny,
24th November, 2017.

Sample Letter for Extension

It is stated with due reverence that I am the student of this estimable university. I am in my final year and I have to submit my research project on 23rd of March. It is to inform you that recently my brother died and I could not handle myself. This drastic loss took a lot of my mental peace and time. It is my request to extend the submission date of my final research project. My nature of reason is very genuine and I hope you comprehend. I am sure that I will complete it by that time and submit you promptly.

Many people find themselves in a tight financial situation where they may not be able to meet their financial obligations.

They may need a little time to get back on their feet, so they can continue making the payments that will pay down their debt.

When this happens, people who take a proactive approach to the situation and write a loan extension letter to certain creditors find that they often receive help.

Most financial institutions and lenders have a process whereby a borrower can request additional time to repay a loan. There may be specific requirements for this that should be stated in the loan agreement.

Call The Lending Institution

The borrower should call the lending institution to get details about the procedure for requesting a loan extension. The request should be made at the right time, so the next payment can be avoided.

The lending institution may have an online request form or a form that can be downloaded from the website. All required forms should be completed and sent with the extension request letter.

The form may request the borrower’s name and address, contact information, the account number and the number of payments the borrower wishes to skip.

May Require Reference Letters

The lending institution may require reference letters, information about the borrower’s monthly income and expenses and copies of recent bank statements. These documents will support the borrower’s claim of financial hardship.

Before writing an extension letter, it is important to decide how long the extension should be.

If it is too short, the borrower may find that they have not sufficiently resolved their financial problems and end up needing to request another extension.

If the extension is too long, the lender may think that the person is trying to avoid repaying debt.

The borrower must give a convincing reason for requesting a loan extension. Some of the most common reasons that are considered valid reasons for financial difficulties are:

  • Illness of the borrower or a family member that resulted in unexpected medical expenses
  • Loss of income because of loss or job or a reduction in income
  • Divorce or separation
  • A death in the family or the death of a co-borrower
  • Military service
  • Incarceration
  • Legal expenses
  • Unexpected expenses after a natural disaster

However, this list is not all-inclusive. Each lender has different standards. The letter is the borrower’s chance to give a personal look into his or her financial situation.

Whatever the hardship, the borrower must provide details that will strengthen his or her case.

For example, the letter should inform the lender how the borrower got into financial difficulties and how it was out of his or her control.

There may be more than one hardship contributing to the difficulties. All hardships should be included in the letter.

Tips For Extension Request

Here are some tips for writing a good extension request letter that delivers the necessary information for the best results possible:

  • The letter should be concise. Most lenders or loan officers will take about five minutes to read the letter. It should be on one page with no irrelevant details
  • The borrower should make a specific request. This will tell the lender exactly what the borrower wants. For example, the letter may state that the borrower would like six months during which time they do not need to make loan payments.
  • The body of the letter should clearly state the nature of the financial hardship. It must convince the lender that the borrower has no other means for making payments and should not contain any false information

The letter should end with a summarization of the purpose of the letter. The borrower should make it clear that he or she plans to repay the loan as soon as their financial situation improves.

Borrower Should Not Complain

The borrower should not complain, whine or imply that the problem is the lender’s fault.

Humility goes a long way towards convincing a lender that the borrower is a sincere person who wants to pay his or her debt.

Below is a sample letter for extension of payment terms. The borrower should make sure it is addressed to the right person.

They can call the lending institution to find out the name of the recipient. It should be written in formal business-letter style and either included with any required forms or sent by certified mail with a return requested.

Sample Letter For Extension Of Payment Terms

Your Name
Your Address
City, State, Zip Code
Account Number

Name of Lending Officer or Lender
Name of Bank or Lending Institution if Applicable
Address of Lender
City, State, Zip Code

RE: Request for an extension of loan payments

Dear Name of Loan Officer or Lender:

This letter is a formal request to have a five-month extension on my car loan. I have made payments of $200 per month for the past 18 months, and the loan is for 12 more months.

I have just lost my job and cannot make payments at this time. I need my car to find another job, and hope to do so within five months at the most. I understand that the interest still accrues and intend to pay this debt in full.

I was working as a gardener for the Name of University, when they let go seven gardeners including me. I am a qualified landscape artist and believe I can get another job soon.

I have applied to three local five-star hotels as well as to a landscape architect. I would like to make my last payment on DATE and resume payments on DATE.

Thank you for considering my request for a five-month extension of my car loan. I can be reached at Phone Number or at Email Address.

I hope to receive a favorable reply from you soon. I will call to arrange an appointment next week.

Whenever you are in a situation when you cannot submit the documents on time, it may be documents related to income tax or any other project documents, then you can request to extend the deadline by writing a request letter.

Especially during this Covid times so many works remained pending, in that case you can use the below request letter formats to request the extension of documents submitting date.

Documents Submission Deadline Extension Request Letter tips

  1. Address the request letter to the right person who can authorize to extend the deadline.
  2. Be genuine about the reason why it is delaying.
  3. Apologise for not submitting the documents on the right time.
  4. Mention the exact date on which you are going to submit the documents.
  5. Keep the request letter simple.

Sample Letter Request for Extension of Time for Document Submission to Income Tax Department

To

Income Tax Department,

From

Sub: Appeal for deadline extension

I am writing this to request you to extend the deadline for submission of my self declaration. Due to COVID situations, I was stuck in my native place so I was not able to submit it on the actual due date i.e. 10 Jan 2021.

I am apologizing for the delay and I promise that I can submit my self declaration by 15 Jan 2021.

So kindly extend the deadline to 15 Jan 2021.

Sample Letter Request for Extension of Time for Tender Submission

To

From

Sub: Request for extension of tender submission.

With due respect, I am writing this letter to request you to increase the tender submission date to 15 Jan 2021. We apologise for not submitting the bid by actual due date i.e 10 Jan 2021.

I have been suffering with some health problems, during that time. Now I have recovered from my health issues completely.

I hope you understand my situation and please allow us to submit our tender by 15 Jan 2021.

Use this sample lease extension letter to landlord as a template for your formal notification.
Last updated on January 16th, 2019

When a tenant’s lease is coming to an end a lease extension letter can be sent by either the tenant or the landlord to request that steps be taken to renew the lease.

A landlord may want the tenant to renew the lease because he or she has always paid the rent on time, kept the property in good condition and been good tenants in general.

A tenant may renew a lease because he or she likes the apartment and does not want to move. They will send an extension letter to the landlord requesting to have another lease contract .

​In some cases, a tenant can use this letter to request upgrades to repairs on the property. When a lease ends, the landlord can choose to raise the rent, request month by month payment or renew the lease as is.

​ Carefully Read Your Lease

A tenant should read his or her lease contract carefully to see if there are any conditions for ending or renewing the lease. If the tenant doesn’t have a copy of the lease, they should contact their landlord and ask for one. If there is a time limit, the tenant should make sure they send the lease e xtension letter within the proper time limit.

Most leases are renewable from 30 – 45 days before the date of expiry. If the tenant has changes they want such as new flooring, appliances or to have the apartment painted, this is the time to mention it. ​

The tenant should be prepared for an increase in rent. This is standard business practice and within the landlord’s rights. The tenant must decide how much more rent they are willing to pay, and if the increase is too much, they need to look for another residence. If the tenant has a hardship, it is possible to request that the rent stay the same for a specific time such as the length of the new lease.

Negotiate the Rent

If the tenant suspects the landlord will raise the rent, they should make an effort in advance to negotiate the rent. The first step is to know the rental rates in the neighborhood. Then, the tenant will be able to tell the landlord that their rent hike is too high.

If the property is run down and needs a lot of repairs, the landlord may not be able to get a higher rent from a new tenant. It is worth having a good tenant rather than taking a chance on a new tenant who doesn’t pay on time, or bounces checks.

Finally, if the landlord is an individual with whom the tenant can speak, they may have a better chance of getting what they want. If the landlord is a property manager who works for a large real estate corporation, the tenant may not have a very good chance of negotiating the rate. ​​

Get the Agreement in Writing

When the tenant and landlord agree on a new lease, the tenant needs to get the agreement in writing in the form of a new lease contract and both parties sign it. The tenant should keep a copy.

The landlord is not required to give notice that a lease is expiring soon. If the landlord wants to keep the tenant on a new lease, they must inform the tenant in advance or the lease will automatically revert to a month-to-month rental agreement.

Good Business Practice

​For landlords, it is considered good business practice to send a lease extension letter 60 days before the lease expires. This gives the landlord enough advanced notice to find another tenant if the current tenant decides not to renew the lease.

Below is a sample lease e xtension letter from a tenant to the landlord. It should be sent by certified mail, to ensure that it is received by the landlord in time. The tenant should use professional business-letter style because it is an important document.

​Sample Lease Extension Letter to Landlord
​Name of Tenant
Address of Tenant
City, State, Zip Code

Name of Landlord
Address of Landlord
City, State, Zip Code

RE: Lease Extension

Dear Name of Landlord:

This letter is a formal request to renew the lease on the property at the above address for another year. The lease expires on DATE and I would like to renew it until DATE.

I would respectfully request that you not raise my rent of AMOUNT for the term of the new lease, as I am out of a job and living on my wife’s salary. I hope to have a new job within the next few months.

​You will also benefit financially because you won’t have to advertise for a tenant, screen and background check tenants or pay agent fees if we move out. You will also have no vacancy time.

I hope you will favorably consider my request and respond within two weeks. I can be reached at Phone Number or at Email Address if you have any questions. You may send your acceptance in writing and a new contract lease to the above address.