How to acquire a d‐u‐n‐s number

Stay Connected

  • Farm Bill
  • Landscape Initiatives
  • Financial Assistance
    • Agricultural Management Assistance
    • Conservation Innovation Grants
      • CIG Project Search
      • Conservation Planning
      • State Technical Committees
      • Technical Service Providers
      • Agricultural Conservation Easement Program
      • Healthy Forests Reserve Program
      • Emergency Watershed Protection Program
      • Watershed and Flood Prevention Operations Program
      • Watershed Surveys and Planning
      • Watershed Rehabilitation
      • Conservation Security Program
      • International Programs

      How to Get a DUNS Number and Register with SAM

      ATTENTION:

      How to acquire a d‐u‐n‐s number

      NRCS does enter into Federal contracts, grants, and agreements with parties that are not landowners or producers. These customers continue to be subject to the DUNS and SAM registration and reporting requirements. The exemption does not apply to any current or future agreements or federal contracts with eligible entities, project sponsors, vendors, partners, or other non-exempt landowners or producers.

      Who Needs a DUNS Number?

      If you are entering into a cooperative, contribution, interagency, partnership agreement, a federal contract, or grant agreement with NRCS and you use an Employer Identification Number (EIN), also referred to as a Tax Identification Number (TIN), you will need a Data Universal Numbering System (DUNS) number and be registered with the System for Award Management (SAM). These entities must register with SAM to receive payments. If you enter into the contract, agreement, or grant with NRCS as an individual person and use your social security number as your TIN, you DO NOT need to obtain a DUNS number or SAM registration What Are DUNS and SAM?

      A DUNS number is a unique nine-character identification number Dun & Bradstreet provides free of charge.

      The System for Award Management (SAM) is the Official U.S. Government system that consolidates the Central Contractor Registration (CCR), Federal Contract Registry (FedReg), Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS).

      Business entities that have obtained a DUNS number must register annually on SAM to be eligible to receive financial assistance.

      There is NO charge to register or maintain your entity registration record in SAM.

      Step 1: Obtain a DUNS Number

      Your entity may obtain a DUNS number in two ways:

      By Toll-Free Telephone

      Business entities may request the DUNS number by calling a toll-free telephone number: 1-(866) 705-5711. Tell the operator that you are applying to a Federal financial assistance program and need to register for a DUNS number.

      Over The Web

      Business entities can also obtain a DUNS number through D&B's Web site at: http://fedgov.dnb.com/webform.

      To complete the process to obtain a DUNS number, you will need to provide the following information:

      • Legal name of your business entity
      • Address
      • Phone number
      • Name of the CEO or business owner
      • Legal structure or type of business (corporation, partnership, proprietorship, etc.)
      • Year the entity was created
      • Primary line of business
      • Total number of employees (full- and part-time)

      Note: Obtaining a DUNS number places your organization on D&B’s marketing list that is sold to other companies. You can request not to be added to this list during your application. D&B should not charge you a fee for requesting a DUNS number. You are also not obligated to purchase any of their products as a condition to obtain DUNS. It may take 2 -3 days for you to obtain a DUNS number.

      A Frequently Asked Questions about DUNS is available at: http://fedgov.dnb.com/webform/displayFAQPage.do

      Step 2: Register on SAM.gov

      Once you have been assigned a DUNS number, you must annually register on SAM.gov to remain eligible to receive program financial assistance. To complete the process on SAM, you will need the same kind of information used to obtain your DUNS number as well as your Tax Identification Number (TIN) and other data to complete registration and reporting requirements.

      If your organization has the necessary information ready, online registration will take about 30 minutes to complete, depending upon the size and complexity of your business entity. It may take 3 business days or up to 2 weeks before your SAM registration becomes active.

      If you are updating or renewing your registration information it will take approximately 24 hours to become active.

      Obtaining a Data Universal Number System (DUNS) number is the first step in registering as an organization applicant in Grants.gov. The instructions below describe DUNS and walk through the process of acquiring a free DUNS number.

      Purpose of DUNS

      A DUNS number is a unique nine-character number used to identify your organization. The federal government uses the DUNS number to track how federal money is allocated.

      Before Registering for a DUNS Number

      Does my organization already have a DUNS number? Most large organizations, libraries, colleges, and research universities already have a DUNS number. You should contact your grant administrator, financial department, chief financial officer, or authorizing official to identify your organization’s DUNS number.

      How to Register for a DUNS Number

      If your organization does not yet have a DUNS number, or no one knows it, visit the Dun & Bradstreet (D&B) website or call 1-866-705-5711 to register or search for a DUNS number.

      Registering for a DUNS number is free of charge, so if you encounter any organizations or websites soliciting a fee or charge to acquire a DUNS number it is likely a scam or fraudulent.

      You will need all of the information listed below to obtain a DUNS number:

      • Name of organization
      • Organization address
      • Name of the chief executive officer (CEO) or organization owner
      • Legal structure of the organization (e.g., corporation, partnership, proprietorship)
      • Year the organization started
      • Primary type of business
      • Total number of employees (full and part-time)

      NOTE: At some point, the DUNS Number will be replaced by a “new, non-proprietary identifier” requested in, and assigned by, the System for Award Management (SAM.gov). This new identifier is being called the Unique Entity Identifier (UEI), or the Entity ID. Grants.gov has begun preparing for this transition by educating users about the upcoming changes and updating field labels and references to the DUNS Number (the current identifier) within the Grants.gov system. Users should continue using the DUNS Number in UEI fields until further notice. To learn more about SAM’s rollout of the UEI, please visit gsa.gov/entityid.

      How long does it take to obtain a DUNS number?

      Allow up to two business days to obtain a DUNS number, but it can occur in one business day.

      Information for Foreign Applicants

      If your organization is located outside the United States, you can register for a DUNS number online. To register with D&B, you are not required to obtain a federal Tax Identification Number (TIN), also known as an Employer Identification Number (EIN). When registering, simply leave the TIN/EIN information blank. However, anyone doing business with the federal government generally needs to obtain a TIN/EIN in order to meet Internal Revenue Service (IRS) tax reporting requirements.

      More information for foreign applicants is available in the Grant Eligibility section of Learn Grants. For tax and TIN information, visit the IRS website and search for their most recent guidance for Aliens and International Taxpayers. You may also contact the Agency Point of Contact listed for the grant opportunity to get more information on a specific grant opportunity.

      Help: Online User Guide

      Find registration, search, and application instructions for all users in the Grants.gov Online User Guide.

      For detailed applicant information, review the Applicants section of the online user guide.

      Note: On April 4, 2022, the DUNS Number will be replaced by a “new, non-proprietary identifier” requested in, and assigned by, the System for Award Management (SAM.gov). This new identifier is being called the Unique Entity Identifier (UEI), or the Entity ID. Grants.gov has begun preparing for this transition by educating users about the upcoming changes and updating forms, field labels and references to the DUNS Number (the current identifier) within the Grants.gov system. To learn more about SAM’s rollout of the UEI, please visit gsa.gov/entityid.

      To register with SAM, your organization is first required to obtain a DUNS Number. A DUNS Number is a unique nine-character identification number provided by the commercial company Dun & Bradstreet (D&B). The DUNS Number should be available the next business day. DUNS Numbers are not acquired on the Grants.gov website.

      You will need the following information to request a DUNS Number:

      Name of your organization

      Phone number of the organization

      Name of the CEO/organization owner

      Legal structure of the organization (corporation, partnership, proprietorship)

      Year the organization started

      Primary line of business

      Total number of employees (full and part time)

      Attention : As a result of obtaining a DUNS Number, you have the option to be included on D&B’s marketing list that is sold to other companies. If you do not want your name/organization included on this marketing list, then request to not be listed when you contact D&B.

      How to Obtain a DUNS Number

      The following steps below provide an overview to request a DUNS Number on D&B’s website:

      Check to see if your Organization has a DUNS Number – Prior to requesting a DUNS Number, you should investigate whether the organization already has a DUNS Number. Most large organizations, independent libraries, colleges and research universities already have DUNS Numbers. Ask your organization’s chief financial officer, grant administrator, or authorizing official to provide the organization’s DUNS Number. Alternatively, you can determine if the organization has a DUNS Number online by using the DUNS search.

      Register for a DUNS Number – If the organization does not have a DUNS Number, ask the chief financial officer, grant administrator, or authorizing official of your organization to register for a DUNS Number. It can be done online via web registration at http://fedgov.dnb.com/webform. The process can take up to one business day to complete. If your organization is located outside of the United States, you can also request and register for a DUNS Number online via web registration.

      Note : D&B provides FAQs for more information on how to use their system to acquire a DUNS number.

      How to acquire a d‐u‐n‐s number

      How to acquire a d‐u‐n‐s number

      View Your DUNS Number Now

      Sign up for a free Nav account. After signing up you will find it in your D&B business credit report. Checking won’t hurt your credit scores.

      Just as your social security number reveals a lot about you—your bank account, tax returns, credit score, residences, etc., your DUNS number reveals similar information about your business.

      How can a D-U-N-S number help me?

      Here are 4 ways a DUNS number can help you:

      1. Establish business creditworthiness. Your DUNS number is directly tied to the credit profile D&B builds on your business. In fact, to even have a D&B PAYDEX score, (you can check yours with Nav) you’ll need a DUNS number. When vendors or suppliers look up your business credit profile because they are considering doing business with you and offering your business trade credit, or a lender who is considering lending to your business, they’ll want to see a credit history. Keep in mind that your credit profile won’t be much use to you (and can actually harm you) until you begin establishing a strong business credit history.
      2. Safeguard your personal creditworthiness. When you don’t have a DUNS number tied to your business credit profile, you’ll need to depend more on your personal credit for business purposes. This can harm your personal credit if you make late payments or keep high amounts of business debt.
      3. Bid on government contracts. Local, state, and federal contracting opportunities will likely require your business to have a DUNS number. Any contracting opportunity in the System for Award Management (SAM) will require a DUNS number to apply.
      4. Get longer terms with your suppliers. If you can prove to vendors and suppliers that you are a creditworthy business, they will be more likely to offer you longer trade terms, like net-30 or even net-90 day terms. The best way to do this is by establishing business credit history tied to your DUNS number.

      SAM Registration

      In addition to a DUNS number, if your business or organization wants to do any business with any government agency, you must register in the System for Award Management (SAM) and renew every year. The federal government offers contracts every year to registered small businesses in every industry and SAM registration is required to service any federal contract.

      Your SAM application will be processed within 5 business days, but it can take up to 25 business days for your application to be approved. There are multiple government agencies that are involved. The renewal for your SAM application and CAGE Code registration renewal happens 3 months before the expiration date.

      Who is Dun & Bradstreet?

      Your DUNS number only reveals credit information gathered by one credit bureau—Dun & Bradstreet. Originally known as the Mercantile Agency, Dun & Bradstreet is one of America’s oldest companies. Its founder, Lewis Tappan, created it in 1841 for the purpose of helping merchants establish the creditworthiness of potential customers.

      Today, Dun & Bradstreet keeps track of over 265 million businesses worldwide. Over 100 million of those businesses have been assigned a DUNS number. The federal government adopted the DUNS number as its principal business identifier in 1994.

      In 1998, the DUNS number was incorporated as the federal government’s contractor identification code. This means that companies without a DUNS number cannot do business with the federal government. This makes a DUNS number invaluable for many small businesses, since government contracts are often stable, lucrative sources of income.

      Is a DUNS number the same as a Federal tax ID number?

      A DUNS number is different from your federal tax ID (EIN) number. A DUNS number is used for business credit reporting purposes, whereas an EIN is issued by the IRS and used for tax identification purposes.

      How do I look up my DUNS number?

      Before you apply for a DUNS number, check to see if your business already has one. If you are a Nav customer, you can do this via the BusinessLauncher tool in your profile. Here, you’ll be connected to a lookup tool that search for your business using either your company name and address, or your company’s telephone number.

      How to get a DUNS number

      Apply here to get a DUNS number. Once you’ve applied, you’ll likely get a call from a D&B representative to help you through the process, and you’ll receive your DUNS number within 30 days. For quicker service, you can use DUNSFile to get it in less than five business days, but it will cost you $229.

      Applying for a DUNS number is a simple process, but it does require you to first establish your business as a legal entity (LLC, C-Corp, S-Corp, etc) with your state. Inside the application, you’ll need to provide information like your legal name, the name of your business’ headquarters and address of your business, your telephone number, whether you’re a home-based business, and the number of employees at your physical location.

      If you want your number fast, you can use the DUNSFile service to get it in less than five business days, but it will cost you $229.

      The more you learn about business financing—including the importance of business credit cards and business tradelines and how reporting to the business credit bureaus is a key factor to the growth of your company—the more your DUNS number will work in your favor.

      How to acquire a d‐u‐n‐s number

      24/7 business and personal credit alerts

      Nav is the ONLY source for both personal and business credit scores. Get alerts, advice and monitoring today.

      Additional Business Credit Resources:

      This article was originally written on February 15, 2018 and updated on August 2, 2021.

      Rate This Article

      This article currently has 193 ratings with an average of 4.5 stars.

      ABOUT AUTHOR

      Jamison is a content writer for Nav, the free site giving business owners access to their business and personal credit scores, and tools that match them to the best financing and services. Along with the intricacies of entrepreneurship and small business, his interests include philosophy, literature and history.

      How to acquire a d‐u‐n‐s number

      Like many entrepreneurs, the retail store owner I spoke with recently is trying to move away from using personal credit to finance her business, and to help her do that, she’s started the process of building business credit. “I’ve got a ‘Duns number’,” she told me, “but I’m confused. What do I do next?”

      Getting a free D-U-N-S number is one of the first steps in the credit-building process. It’s the identifying number for a business in the Dun & Bradstreet commercial credit database, and your business must be assigned one in order to create a business credit profile in their system. In addition to building business credit, D-U-N-S numbers may also be required when applying for government contracts or grants or before doing business with other businesses.

      How to acquire a d‐u‐n‐s number

      Get Matched to the Right Business Credit Card

      Business owners who get matched through Nav are 3.5x more likely to get approved for a business credit card.

      The next, and perhaps most crucial, step in the process of building business credit is to establish credit references that will appear on your credit report with Dun & Bradstreet and other commercial credit reporting agencies. Payment history is the most important factor that influences business credit scores and without any accounts reporting it’s difficult for a credit bureau to calculate a business credit score. In fact, to calculate a Paydex Score— one of D&B’s most well-known credit scores— D&B says a business needs at least two companies reporting at least three credit experiences on its D&B credit report.

      How do you get those accounts?

      One option is to get a small business credit card that reports to D&B, along with other major business credit bureaus such as Equifax, Experian and the SBFE. If you have good personal credit and sufficient income from all sources, qualifying shouldn’t be too difficult. This guide explains which small business credit cards report to business credit .

      If you can’t qualify for a business credit card at this time, you aren’t necessarily out of luck though.

      There are several companies that sell supplies to businesses and make it very easy to set up an account “on terms” where you order the item and pay for it later. The most common arrangement is “net-30” terms where you must pay the bill within 30 days of the invoice date. These vendors offer a wide variety of products that businesses regularly use, from shipping and office supplies to furniture and equipment. They aren’t likely to check the owner’s personal credit either. The initial credit limit may be small but as you prove you’re a reliable customer who pays on time, you can get that increased. Here are three vendors that report to business credit .

      Entrepreneurs sometimes ask me about adding accounts they already pay to their business credit reports. In the past that process has been somewhat cumbersome as the lender or vendor must set up an account with the business credit bureaus to report customer information on a regular basis.

      A company called eCredable also helps small businesses get information about certain bills they already pay— such as cell phone, power and internet bills— added to their business credit reports. For a monthly fee, eCredable Lift will verify qualifying bills and then report them to CreditSafe and Ansonia business credit reports. They also report the monthly fee they charge to Dun & Bradstreet as a tradeline.

      Once you have several accounts appearing on your business credit report, the next step is to make sure you pay on time. Again, payment history is the most important factor when business credit scores are calculated. You don’t want to get busy running your business and forget to pay a bill; that can set you back quickly in your efforts to move away from personal credit.

      Entrepreneurs are often pleasantly surprised at how soon they can see their business credit go from “no credit score” to a good credit score, just by getting a few accounts that report, and paying them on time. It takes a little effort to get started, but your business will benefit in the long run.

      How to acquire a d‐u‐n‐s number

      Boost Your Chances of Getting Funding

      Create a free Nav account to get personalized financing options that fit your unique business.

      or call 1-866-705-5711 to register or search for a DUNS number. Registering for a DUNS number is free of charge, so if you encounter any organizations or websites soliciting a fee or charge to acquire a DUNS number it is likely a scam or fraudulent.

      How can I get a free D&B report?

      Visit Dun & Bradstreet’s website for information on getting your free report. You initiate the process by phoning (844) 281-3009, filling out a form on the website, or participating in a web-based live chat.

      Are DUNS numbers free?

      Obtaining a DUNS number is absolutely Free for all entities doing business with the Federal government.

      Are duns and Ein the same?

      A DUNS number is different from your federal tax ID (EIN) number. A DUNS number is used for business credit reporting purposes, whereas an EIN is issued by the IRS and used for tax identification purposes.

      Is Dun and Bradstreet legit?

      Do business credit cards report to Dun and Bradstreet?

      Some card issuers report payment histories to companies like Dun & Bradstreet, allowing small businesses to begin building business credit.

      How can I get business credit in 30 days?

      1. Check Business Credit Agency Databases. .
      2. Open a Business Credit Card. .
      3. Work with Vendors. .
      4. Pay on Time (or Early) .
      5. Make Your Business Legally & Financially Independent. .
      6. Have Patience.

      Does Amazon report to D&B?

      Re: Amazon Net 30 – Do they report this type of account to DnB or Experian? Yes, it is the pay by invoice.

      What business credit cards report to Duns and Bradstreet?

      The only secured business credit card that reports to D&B is the Wells Fargo Business Secured Mastercard. It offers 1.

      Does Quill report to DNB?

      Quill. Quill sells office, cleaning, and packaging supplies and also reports to Dun & Bradstreet. You will need to fill out a profile when opening an account. . Quill will then review your account and set up net-30 terms.

      Registration instructions vary depending on your company’s Covisint registration status. Use the table below to find the appropriate instructions based on your scenario.

      NOTE: All users of GM SupplyPower must onboard under the company contracted by GM to conduct the specified work.

      If your company.

      And you.

      Follow these instructions

      Pre-requisites for Registration

      Reviewer

      Already uses GM SupplyPower

      Do not have a Covisint ID

      New User Registration

      You will need to know your ultimate DUNS code

      Your Covisint Security Administrator

      Already uses GM SupplyPower

      Have a Covisint ID, but no access to SupplyPower

      Request GMSP Access

      You will need to know your ultimate DUNS code

      Has Covisint access, but not GM SupplyPower

      Are the Company Administrator

      Request GMSP Access for your Company

      You will need to know your ultimate DUNS code,

      A current PO or contract number, and your buyer’s name and contact information.

      If your company is the first to register with your ultimate DUNS code, the reviewer will be the GM SupplyPower Security Team

      If an affiliate company has already registered with your ultimate DUNS code, the reviewer will be the affiliate company administrator. Contact Covisint if you need further information on this.

      Does not have Covisint Access

      You are the person who would manage your company’s access to Covisint

      New Company Registration

      You will need to know your ultimate DUNS code,

      A current PO or contract number, and your buyer’s name and contact information.

      Your registration will be forward to an administrator for review. It must be approved by the reviewer before you can access GM SupplyPower

      Once approved, you will be notified by email.

      Within the first five days you should configure your 2 Step Authentication Profile to avoid requiring a reset to your profile preferences. You can find instructions here (note: you cannot access these instructions until access has been granted.)

      An Ultimate DUNS number is that number assigned to the legal entity holding the highest level of ownership of an organization. The ultimate DUNS can be multiple levels above the headquarters of the organization actually doing business with General Motors. It can represent a holding or an investment company, not recognized by the employees of the manufacturing company with which GM has a contract. While some suppliers would prefer that the headquarters for their legal entity be shown as the ultimate DUNS, GM relies on Dun & Bradstreet for this linkage information, and we do not deviate to satisfy individual suppliers.

      In order to be reported as an ultimate of other organizations, the highest level must hold a 51% or more interest in a company. If two companies form a 50/50 joint venture, that joint venture will be listed as an ultimate, separate from either of the member companies of the joint venture. If one of the joint venture member companies holds a majority share of 51% or more, the joint venture will be listed under the ultimate for that majority shareholder organization.

      It is not unheard of for a company to establish separate legal entities, for tax or legal reasons that, while related to the other organization through some common management or monetary investment, are not considered to be a holding of the other legal entity. These organizations, while they will have similar names, will not be linked together under one ultimate.

      Dun & Bradstreet (D&B) provides a D-U-N-S Number, a unique nine digit identification number, for each physical location of your business.

      D-U-N-S Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants.

      Step 1: Obtain a DUNS Number

      Obtaining a Data Universal Number System (DUNS) number is the first step in registering as an organization applicant in federal government systems such as Grants.gov. The instructions below describe DUNS and walk through the process of acquiring a free DUNS number.

      Purpose of DUNS

      A DUNS number is a unique nine-character number used to identify your organization. The federal government uses the DUNS number to track how federal money is allocated.

      Before Registering for a DUNS Number

      Does my organization already have a DUNS number? Most large organizations, libraries, colleges, and research universities already have a DUNS number. You should contact your grant administrator, financial department, chief financial officer, or authorizing official to identify your organization’s DUNS number.

      How to Register for a DUNS Number

      If your organization does not yet have a DUNS number, or no one knows it, visit the Dun & Bradstreet (D&B) website or call 1-866-705-5711 to register or search for a DUNS number.

      Registering for a DUNS number is free of charge, so if you encounter any organizations or websites soliciting a fee or charge to acquire a DUNS number it is likely a scam or fraudulent.

      You will need all of the information listed below to obtain a DUNS number: