How to apply a formula to an entire column on google sheets on android

Although Google Sheets and Excel Online are two of the best free online spreadsheets editing apps, you may not like certain features of them. For example, the date format. In case you do not want to use the predefined date or time format, you can change them in Google Sheet and Excel Online. For your information, you do not need to use an add-on or any other third-party service to get it done.

There is no limit on what you can write or insert in an Excel spreadsheet. From writing simple text to image to date and time, you can add almost anything to your Excel file. When you add a date, it uses a predefined format. Even though you need a format like 02/08/2021, Excel Online and Google Sheets may use something else, like 08-02-2021. At times, you might not like such a change due to a lack of familiarity. In such situations, you can follow this guide to use a custom or different date or time format in Google Sheets and Excel Online.

How to change Date Format in Google Sheets

To change the date format in Google Sheets, follow these steps:

  1. Open Google Sheets on your browser.
  2. Click on the date/time cell.
  3. Go to Format > Number.
  4. Select the Custom date and time option.
  5. Select a date/time format.
  6. Click the Apply button.

To learn more about these steps, continue reading.

First, you need to open the Google Sheet on your browser. Then, click on the cell, which displays the date and time.

After that, click on the Format menu on the top menu bar, and select the Number option. Then, select the Custom date and time option.

Here you can find a list of various formats for date and time. You can select an option that you like and click the Apply button.

Once done, you can find the new format.

The above-mentioned steps help you change the date or time format for a particular cell. However, if you want to apply the same change across all cells, you need to select the entire spreadsheet first. After that, you can follow the same method as above.

How to change Date Format in Excel Online

To change the date format in Excel Online, follow these steps:

  1. Open Excel Online on your computer.
  2. Right-click on the date/time cell.
  3. Select the Number Format option.
  4. Switch to the Date tab.
  5. Select a date format you like.
  6. Click the OK button.

Let’s check out these steps in detail.

To get started, you need to open a spreadsheet in Excel Online. Then, right-click on the date/time cell and select the Number Format option from the context menu.

Once the window is opened, switch to the Date tab. Here you can find numerous options for dates. You can choose one as per your requirements.

Then, click the OK button to save the change.

For your information, you can visit the Time tab to set a custom format to time as well. Also, like Google Sheets, you can change the format of date and time for all cells at once if you select the entire spreadsheet first.

Can I change the date format in Google Sheets?

Yes, you can change the date format in Google Sheets. For that, you need to select the cell first. Then, go to Format > Number and select the Custom date and time option. After that, choose a format you like and click the Apply button. If you want to apply the change for the entire spreadsheet, you need to select it first.

How do I change the date format in Excel 365?

To change the date format in Excel 365, select the cell in your spreadsheet and go to Format > Format Cells. You can find this option in the Home tab. Then, switch to the Date tab and select a format as per your wish. At last, click the OK button to save the change.

That’s all! Hope it helped.

Date: February 12, 2022 Tags: Excel, Google Docs

October 14, 2021

Copy to Clipboard

Using data formulas in Google Sheets can help professionals complete calculations quickly, possibly saving them time and effort when attempting to gain important information. One method professionals can use to apply formulas efficiently is ensuring that an entire column applies the same calculation based on the data within the cells of the rows to which it’s attached. Knowing how to apply a formula to an entire column of rows in Google Sheets can help you save time, make calculations easier and increase your computer proficiency.

In this article, we discuss when to apply a formula to an entire column of data in Google Sheets and provide three different methods you can use to accomplish this.

When to apply a formula to an entire column in Google Sheets

Professionals apply formulas in Google Sheets to make calculations quickly and automatically rather than manually. Sometimes, they may want to conduct a calculation multiple times within a set of data, such as within an entire column in a particular sheet. There are several reasons you may want to use a formula in an entire column in a document, such as:

Making the same calculation using different cell references

Applying the same methodology to each cell in a column

Needing to make hundreds or thousands of calculations automatically

Adding the same calculation to a cell when you or another user adds to a column

Making a widespread transformation to data within a column

How to apply a formula to an entire column in Google Sheets

There are three methods you can use to apply a formula to an entire column in Google Sheets. The processes are different, but the benefits of one method compared to another depend on your particular data. Below are the three methods you can use to apply a formula to an entire column:

1. The Fill handle method

The first method you can use to apply a formula to an entire column in Google Sheets is the fill handle, which manifests as a small square in the bottom right of a cell when you have the cell selected. You can click and drag the square to apply the contents of one cell to others as you drag the box over. Notably, if you remove the formula from the first cell, it removes the formula from the rest of the column. Below are steps you can use to apply a formula to an entire column of cells in Google Sheets:

Open Google Sheets through the applications button on your computer or through a web-based search.

Enter the data on which you want to perform the desired calculation.

Type the formula you want to use into the top-most empty cell in the column.

Hover your cursor over the bottom right of the cell until it changes to a “+” symbol.

Click and drag the box down the column until you apply the formula in the empty cell to every cell you require for the calculation.

Repeat steps 4 and 5 each time you add a new row of data to the column.

Check that some rows you filled with the fill handle are making the correct calculation to ensure the data is correct.

2. The ArrayFormula function

This method expands upon the fill handle method in that you can use the ArrayFormula function to fill the entire column with your calculation. For example, if you want cells in column A to calculate the sum of cells in columns B and C based on the row in which the data is located, you can use this function. The benefit of this method is that you can apply the formula you want to an entire column immediately, making any future calculations less tedious. You can write the formula for the ArrayFormula function as follows:

=ArrayFormula(array _ formula)

Here’s what each part of the above formula means:

The “=” symbol alerts Google Sheets that you want the service to make a calculation for you.

ArrayFormula is the calculation you want Google Sheets to make.

array _ formula is a range, other formula or mathematical expression that outputs a result greater than a single cell.

Once you understand the formula, you can use the below steps to help you write an ArrayFormula function, which applies a formula to an entire column of cells:

Open Google Sheets through the applications on your computer or a web-based search.

Enter the data on which you want to make a calculation.

Type the ArrayFormula function into a blank cell where you want the calculation to occur.

Press “Enter” on your keyboard and let Google Sheets calculate the data that you want, filling the empty cells in the column with similar calculations.

Check that you applied the formula correctly in rows you filled automatically to ensure data is correct.

3. The AUTO FILL feature

The third method you can use to apply a formula to an entire column is the AUTO FILL feature. Like the ArrayFormula feature, the AUTO FILL feature fills in the data for each empty cell in a column automatically, allowing you to add new rows of data without adding the calculation to the same column again. Below are steps you can use to fill a column with the AUTO FILL feature of Google Sheets:

Open Google Sheets through the applications feature on your computer or a web-based search.

Enter the data on which you want to apply the formula.

Type the formula you want to use into a blank cell at the top of the column.

Click the check mark when Google Sheets prompts you with the option to fill the column.

Check that you applied the formula correct for rows you filled automatically to ensure Google Sheets is making the correct calculation.

Please note that none of the products or companies mentioned in this article are affiliated with Indeed.

Using data formulas in Google Sheets can help professionals complete calculations quickly, possibly saving them time and effort when attempting to gain important information. One method professionals can use to apply formulas efficiently is ensuring that an entire column applies the same calculation based on the data within the cells of the rows to which it’s attached. Knowing how to apply a formula to an entire column of rows in Google Sheets can help you save time, make calculations easier and increase your computer proficiency.

In this article, we discuss when to apply a formula to an entire column of data in Google Sheets and provide three different methods you can use to accomplish this.

When to apply a formula to an entire column in Google Sheets

Professionals apply formulas in Google Sheets to make calculations quickly and automatically rather than manually. Sometimes, they may want to conduct a calculation multiple times within a set of data, such as within an entire column in a particular sheet. There are several reasons you may want to use a formula in an entire column in a document, such as:

Making the same calculation using different cell references

Applying the same methodology to each cell in a column

Needing to make hundreds or thousands of calculations automatically

Adding the same calculation to a cell when you or another user adds to a column

Making a widespread transformation to data within a column

How to apply a formula to an entire column in Google Sheets

There are three methods you can use to apply a formula to an entire column in Google Sheets. The processes are different, but the benefits of one method compared to another depend on your particular data. Below are the three methods you can use to apply a formula to an entire column:

1. The Fill handle method

The first method you can use to apply a formula to an entire column in Google Sheets is the fill handle, which manifests as a small square in the bottom right of a cell when you have the cell selected. You can click and drag the square to apply the contents of one cell to others as you drag the box over. Notably, if you remove the formula from the first cell, it removes the formula from the rest of the column. Below are steps you can use to apply a formula to an entire column of cells in Google Sheets:

Open Google Sheets through the applications button on your computer or through a web-based search.

Enter the data on which you want to perform the desired calculation.

Type the formula you want to use into the top-most empty cell in the column.

Hover your cursor over the bottom right of the cell until it changes to a “+” symbol.

Click and drag the box down the column until you apply the formula in the empty cell to every cell you require for the calculation.

Repeat steps 4 and 5 each time you add a new row of data to the column.

Check that some rows you filled with the fill handle are making the correct calculation to ensure the data is correct.

2. The ArrayFormula function

This method expands upon the fill handle method in that you can use the ArrayFormula function to fill the entire column with your calculation. For example, if you want cells in column A to calculate the sum of cells in columns B and C based on the row in which the data is located, you can use this function. The benefit of this method is that you can apply the formula you want to an entire column immediately, making any future calculations less tedious. You can write the formula for the ArrayFormula function as follows:

Here’s what each part of the above formula means:

The “=” symbol alerts Google Sheets that you want the service to make a calculation for you.

ArrayFormula is the calculation you want Google Sheets to make.

array_formula is a range, other formula or mathematical expression that outputs a result greater than a single cell.

Once you understand the formula, you can use the below steps to help you write an ArrayFormula function, which applies a formula to an entire column of cells:

Open Google Sheets through the applications on your computer or a web-based search.

Enter the data on which you want to make a calculation.

Type the ArrayFormula function into a blank cell where you want the calculation to occur.

Press “Enter” on your keyboard and let Google Sheets calculate the data that you want, filling the empty cells in the column with similar calculations.

Check that you applied the formula correctly in rows you filled automatically to ensure data is correct.

3. The AUTO FILL feature

The third method you can use to apply a formula to an entire column is the AUTO FILL feature. Like the ArrayFormula feature, the AUTO FILL feature fills in the data for each empty cell in a column automatically, allowing you to add new rows of data without adding the calculation to the same column again. Below are steps you can use to fill a column with the AUTO FILL feature of Google Sheets:

Open Google Sheets through the applications feature on your computer or a web-based search.

Enter the data on which you want to apply the formula.

Type the formula you want to use into a blank cell at the top of the column.

Click the check mark when Google Sheets prompts you with the option to fill the column.

Check that you applied the formula correct for rows you filled automatically to ensure Google Sheets is making the correct calculation.

Please note that none of the products or companies mentioned in this article are affiliated with Indeed.

I’m changing all the zip codes from Column A into Column B with the formula:

How to apply a formula to an entire column on google sheets on android

I want every cell in Column B to be transformed using the formula above. But I have over 40,000 rows, so it is not feasible to drag the formula down to apply it to the entire Column B because it takes so long.

Are there any alternatives to dragging?

14 Answers 14

It looks like some of the other answers have become outdated, but for me this worked:

  1. Click on the cell with the text/formula to copy
  2. Shift+Click on the last cell to copy to
  3. Ctrl + Enter

(Note that this replaces text if the destination cells aren’t empty)

How to apply a formula to an entire column on google sheets on android

I think it’s a more recent feature, but it works for me:

Double clicking the square on the bottom right of the highlighted cell copies the formula of the highlighted cell.

I think you are in luck. Please try entering in B1:

(very similar!) but before hitting Enter hit Ctrl + Shift + Enter .

This worked for me:

  • Input the formula in the first cell.
  • Press Enter .
  • Click on the first cell and press Ctrl + Shift + down_arrow . This will select the last cell in the column used on the worksheet.
  • Ctrl + D . This will fill copy the formula in the remaining cells.

How to apply a formula to an entire column on google sheets on android

This is for those who want to overwrite the column cells quickly (without cutting and copying). This is the same as double-clicking the cell box but unlike double-clicking, it still works after the first try.

  1. Select the column cell you would like to copy downwards
  2. Press Ctrl + Shift + ⇓ to select the cells below
  3. Press Ctrl + Enter to copy the contents of the first cell into the cells below

BONUS:

The shortcut for going to the bottom-most content (to double-check the copy) is Ctrl + ⇓ . To go back up you can use Ctrl + ⇑ but if your top rows are frozen you’ll also have to press Enter a few times.

How to apply a formula to an entire column on google sheets on android

Let’s say you want to substitute something in an array of string and you don’t want to perform the copy-paste on your entire sheet.

Let’s take this as an example:

  • String array in column “A”:
  • You want to substitute the char of “a” to “x” to have:

To apply this formula on the entire column (array) in a clean an elegant way, you can do:

It works for 2D-arrays as well, let’s say:

How to apply a formula to an entire column on google sheets on android

Found another solution:

  • Apply the formula to the first 3 or 4 cells of the column
  • Ctrl + C the formula in one of the last rows (if you copy the first line it won’t work)
  • Click on the column header to select the whole column
  • Press Ctrl + V to paste it in all cells bellow

How to apply a formula to an entire column on google sheets on android

Click on the first cell having the formula and press Ctrl + Shift + down_arrow. This will select the last cell in the column used on the worksheet.

Command + D

(don’t use ctrl). This will fill the formula in the remaining cells.

How to apply a formula to an entire column on google sheets on android

Just so I don’t lose my answer that works:

  1. Select the cell to copy
  2. Select the final cell in the column
  3. Press CTRL + D

How to apply a formula to an entire column on google sheets on android

You can use Ctrl+Shift+Down+D to add the formula to every cell in the column as well.

Simply click/highlight the cell with the equation/formula you want to copy and then hold down Ctrl+Shift+Down+D and your formula will be added to each cell.

To be clear when you us the drag indicator it will only copy the cell values down the column whilst there is a value in the adjacent cell in a given row. As soon as the drag operation sees an adjacent cell that is blank it will stop copying the formula down.

If the above is a spreadsheet then using the double click drag indicator on the ‘b’ cell will fill row 2 but not row three or four.

How to apply a formula to an entire column on google sheets on android

The exact formula is:

ArrayFormula works on multiple rows (in the above example, every row), and results are placed in the cell with the formula and the cells below it in the same column. It looks as if the same formula was copied into all those rows.

If any of the cells in that column are not empty, they won’t get overwritten. Instead, you will get an error message.

To save yourself typing, you can use the trick from the answer above by pnuts:

Type: =text(A1:A,”00000″) and then hit the following key combination:

On windows: Ctrl + Shift + Enter

On a MAC: Command + Shift + Enter

This will convert the formula to ArrayFormula.

After hitting the key combination, you need to hit Enter, to actually apply the converted formula.

If your sheet contains header row(s), and you want to apply formula from (for example) row 5 on, you would use =text(A5:A,”00000″) instead.

This answer includes information from pnuts’s answer and LOAS’s comment.

Well, Another easiest and simplest way is as in my file rows were above 16000, which is pretty huge number. So steps which helped me are:

1. Select the cell in which formula is written.
2. Then go to NameBox(it is the box which tells about active cell). Here in my case it was the cell where was formula was written(i.e P2).
3. Then in that cell type your active cell number:your last row.For example last row of my column was 16745 and formula was written in P2. So write P2:P16745,
4. Press Enter in Name Box and bingo your whole area of column till last row is selected.
5. Now press Ctrl+D(Windows)

You may fill the column by double-clicking on the bottom right hand corner of the cell which you want to copy from (the point on the box that you would otherwise drag) and it will be applied to whole column.

NB: This doesn’t work if you have the filter applied, nor if there is already something already in the cells below.

How to apply a formula to an entire column on google sheets on android

Learn how to use the ARRAYFORMULA function in Google Sheets to quickly apply a formula to an entire column in the spreadsheet. The formula is also added to new rows automatically.

You are working inside a Google Spreadsheet where a formula needs to copied down to the last row of the sheet. You also need the formula to be added automatically when a new row is added to the Google Sheet.

There are several ways to solve this problem.

Copy Formula Down in Google Sheets

The easiest approach to copy down formulas is to use the fill handle in Google Sheets. Write your formula in the first row of your spreadsheet, and then point your mouse to the lower right corner of the formula cell.

How to apply a formula to an entire column on google sheets on android

The pointer changes into a fill handle (black plus symbol) that you can drag to the last row of the sheet. The fill handle will not just copy down the formulas to all the adjacent cells but also copies the visual formatting.

If you need to copy the formulas across cells but sans any formatting, select the cell that contains the formatting and press Ctrl+C to copy it to the clipboard. Next, select the range where that formula needs to applied, right-click, choose Paste Special and Paste Formula only.

How to apply a formula to an entire column on google sheets on android

Apply Formula to the Entire Column in Google Sheets

If you have hundreds of rows in a Google Spreadsheet and you want to apply the same formula to all rows of a particular column, there’s a more efficient solution than copy-paste – Array Formulas.

Highlight the first cell in the column and type the formula as earlier. However, instead of specifying a single cell as a parameter, we’ll specify the entire column using the B2:B notation (start from cell B2 and go all the way down to the last row of column B).

Then press Ctrl+Shift+Enter, or Cmd+Shift+Enter on Mac, and Google Sheets will automatically surround your formula with ARRAYFORMULA function.

How to apply a formula to an entire column on google sheets on android

Thus, we could apply the formula to the entire column of the spreadsheet with only a single cell. Array Formulas are more efficient as they process a batch of rows in one go. They are also easier to maintain as you only need to modify a single cell to edit the formula.

One issue that you may have noticed with the above formulae is that it applies to every row in the column where you have only want to add formulas to rows that contain data and skip the blank rows.

This can be done by adding an IF contain to our ARRAYFORMULA so that it doesn’t apply the formula the any of the blank rows.

Google Spreadsheet offers two functions to help test whether a cell is empty or now.

  • ISBLANK(A1) – Returns TRUE if the referenced cell is empty.
  • LEN(A1) <> 0 – Returns TRUE if the referenced cell not empty, FALSE otherwise

Our modified Array Formulas would therefore read:

Using ISBLANK(Cell Reference):

How to apply a formula to an entire column on google sheets on android

There are several other ways to test if a cell is blank or not:

Use Array Formulas inside Column Headers

In our previous examples, the text of the column titles (like Tax, Total Amount) was pre-populated and the formulas were only added to the first row of the dataset.

We can further improve our formula so that they can be applied to the column header itself. If the index of the current row is 1, calculated using the ROW() function, the formula outputs the column title else it performs the calculation using the formula.

How to apply a formula to an entire column on google sheets on android

Auto Fill Formulas into Google Form Submissions

ARRAYFORMULA functions are particularly useful for Google Forms when the form responses are getting saved inside a Google Sheet. You cannot do live calculations inside Google Forms but they can be performed inside the spreadsheet that is collecting the responses.

You can create new columns inside the Google Spreadsheet and apply the ARRAYFORMULA to the first row of the added columns.

When a new form submission is received, a new row would be added to the Google Sheet and the formulas would be cloned and automatically applied to the new rows without you have to copy-paste stuff.

How to Use VLOOKUP inside ARRAYFORMULA

You can combine ARRAYFORMULA with VLOOKUP to quickly perform a lookup across an entire column.

Say you have a “Fruits” sheet that lists the fruit names in column A and the corresponding prices in column B. The second sheet “Orders” has fruit names in column A, the quantity in column B and you are supposed to calculate the order amount in column C.

How to apply a formula to an entire column on google sheets on android

In simple English, if the row of the current cell is 1, output the column title in plain text. If the row is greater than 1 and the column A of the current row is not empty, perform a VLOOKUP to fetch the price of the item from the Fruits sheet. Then multiply that price with the quantity in cell B and output the value in cell C.

If your VLOOKUP range is in another Google Spreadsheet, use the IMPORTRANGE() function with the ID of the other Google Sheet.

Please note that you may have to use semicolons in the spreadsheet formulas instead of commas for some locales.

Often when working in Google Sheets you’ll want to enter the same formula in multiple cells.

You could manually re-type the formula each time it appears, but this would be slow even for a small spreadsheet and could take hours on larger spreadsheets with more complex formulas.

Instead of taking the time to retype your formulas, try one of the options below to copy formulas in Google Sheets.

Copy Formulas Using the Menu

Step 1

Select the cell containing the formula you want to copy.

Open the Edit menu and select the Copy option:

How to apply a formula to an entire column on google sheets on android

Step 2

Select the cell you want to copy the formula to.

Open the Edit menu and select the Paste option. The formula will appear in the selected cell.

How to apply a formula to an entire column on google sheets on android

Step 3

If the cell you copied the formula from had any formatting, the formatting will be copied to the new cell along with the formula.

If you do not want to copy the formatting, you can use the Paste Special submenu just below the Paste menu option to select the type of paste you want to use.

Step 4

To do this, open the Edit menu, hover over the Paste Special submenu to open it, and select Paste Formula Only

How to apply a formula to an entire column on google sheets on android

Step 5

This type of pasting formulas does not change the destination cell formatting

Copy Formulas Using Keyboard Shortcuts

You may have noticed in the screenshots for the menu option above that the copy and paste menu items had keyboard shortcuts beside them.

How to apply a formula to an entire column on google sheets on android

You can use these keyboard shortcuts more quickly copy and paste formulas:

  1. Select the cell containing the formula you want to copy
  2. Hit the copy keyboard shortcut. This is Ctrl + c on Windows and Command + c on Mac
  3. Select the cell you want to copy the formula to
  4. Hit Ctrl + v on Windows or Command + v on Mac to paste the formula
  5. Note that you cannot use the keyboard shortcuts to Paste Special with Formulas Only

Copy Formulas Using the Drag Handle

A third way to copy formulas in Google Sheets is to use the drag handle to drag the formula to adjacent cells

Step 1

Select the cell containing the formula you want to copy.

A small blue square will appear in the lower right-hand corner of the selected cell. This is the drag handle:

How to apply a formula to an entire column on google sheets on android

Step 2

Click and drag the drag handle to select the cells you want to copy the formula to. You can drag across a row or up/down a column.

Step 3

When you release the mouse, the formula will be copied to all cells that you dragged the selection over.

You can repeat this process to cover more cells until you’ve copied the formula to all necessary cells:

How to apply a formula to an entire column on google sheets on android

Note that you also cannot use Paste Special options here. All formatting from the original cell will be copied to all new cells along with the formula.

Summary

In this tutorial, I covered how to copy a formula in Google Sheets. Want more? Check out all the Google Sheets Tutorials.

With her B.S. in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She learned how technology can enrich both professional and personal lives by using the right tools. And, she has shared those suggestions and how-tos on many websites over time. With thousands of articles under her belt, Sandy strives to help others use technology to their advantage. Read more.

How to apply a formula to an entire column on google sheets on android

Google Sheets like Microsoft Excel offers many functions for calculations and tasks. While you can use symbols to perform mathematical comparisons, it may be beneficial to use the functions we’ll discuss instead.

Why Use Google Sheets’ Operator Functions

Comparison operation functions include things like greater than, less than, equal to, and the like. And if you use formulas in Google Sheets already, then you know you can use symbols for these operations. However, Google Sheets offers functions that do the same thing but you or a colleague might find more recognizable.

For instance, maybe you share your sheet with others who aren’t as familiar with comparison operator symbols. Because the names of the functions represent their intent, others may find it easier to understand the formulas.

In addition, using these functions can improve the readability of your sheet. This is especially helpful if you make updates often and don’t want to take time to think about what the symbols mean. If you’re using the function, you’ll know at a glance.

One more benefit is that Google Sheets offers formula suggestions and assistance. As you type the function, you can get a little help from Sheets on completing the formula correctly. This isn’t something you’ll see when using comparison operator symbols.

How to apply a formula to an entire column on google sheets on android

Of course, you can continue to use the comparison operator symbols if they’re easier for you. But Google Sheets does provide these alternatives for those cases where they make more sense. Let’s take a look!

Comparison Operator Functions

Here are the functions that you can use to replace symbols when doing mathematical comparison in Google Sheets, along with one bonus function. We’ll explain each and provide some example uses.

  • EQ: Performs an equal to comparison and is the same as =.
  • NE: Performs a not equal to comparison and is the same as <>.
  • GT: Performs a greater than comparison and is the same as >.
  • GTE: Performs a greater than or equal to comparison and is the same as >=.
  • LT: Performs a less than comparison and is the same as GT(value1, value2) . You can enter cell references or values for the arguments, or a combination.

For ISBETWEEN, the syntax is ISBETWEEN(compare_value, high_value, low_value, low_inclusive, high_inclusive) . The first three arguments give you the basic comparison; enter the value to compare and the high and low values for the in-between comparison.

Use the last two arguments when you want the range to include the low and high values. Enter a True or False in the formula. The default is True for both arguments.

Function Examples

Now that you know the intent of each function and its syntax, we show you some examples so you can apply the functions to your own data.

To see if the values in two cells are equal to each other, use this formula:

To see if values in two different cells are not equal to each other, use this formula:

To see if one value is greater than another in those same two cells, use this formula:

To see if the inserted value is greater than or equal to one in a cell, use this formula:

To see if a value in a cell is less than the inserted value, use this formula:

To see if a value in one cell is less than or equal to one in another cell, use this formula:

To see if a value (5) falls between two other values (1 and 10), use this formula:

As another example for ISBETWEEN, you can use cell references. With this formula, you can see if the value in cell A1 falls between 1 and 300:

Or here, you can see if a value (5) falls between the values in two cells, A1 and B1:

When you need to do a comparison in Google Sheets, keep these functions in mind if they may work better for you or your team than symbols.

How to apply a formula to an entire column on google sheets on android

ARRAYFORMULA in Google Sheets

You rarely want to apply a formula to a single cell. Usually, you want to use them across a row or column and apply them to many cells.

One solution is dragging the formula down to apply it to the whole column. Google Sheets automatically adjusts the cell references, so you don’t have to manually update each of them.

But this is still uncomfortable dragging formulas down across hundreds or even thousands of cells. Having so many functions also can make your sheet work slower.

Furthermore, if you want to change the formula, you have to do the whole dragging again to change it across the whole column.

But not if you use an ARRAYFORMULA because it apples the formula to the whole column!

What is the ARRAYFORMULA?

The ARRAYFORMULA function can apply a formula to an entire column.

It converts your original formula into an array, thus allowing you to use the same formula across multiple rows by writing only a single formula. You only need to put a formula in the first cell and define the size of the array.

The way you can use an ARRAYFORMULA is:

This means that the ARRAYFORMULA function is a wrapper function. You can wrap your formulas with it to apply it to a whole range of cells.

When to use ARRAYFORMULA for marketing stuff?

  • Applying formulas across large data ranges.
  • Being lazy more efficient.

How To Use The ARRAYFORMULA in Google Sheets

In order to work with it, you need to change the single cell references in the original function. Instead of cell references, you would have to pass column or row references.

As an example, let’s see how can you use an ARRAYFORMULA to copy a formula down an entire column. Go back to the example when we counted the number of characters in article titles.

The original function looked like this:

And then we dragged down this function to apply it to all of the titles. In the last row (9th row), the function was as follows:

Now, to avoid having a function in every cell of the column, you can wrap this function in an ARRAYFORMULA and change the single-cell reference to a column reference in the following way:

How to apply a formula to an entire column on google sheets on android

Only the first cell (B2) has a function and it fills the whole array.

Since the input of the function contains array references, its output is an array as well. You need to ensure having sufficient empty area next to your cell containing the ARRAYFORMULA in order to fully expand its results.

In order to work with all the future entries, you can modify the function in the following way:

This time the array will extend itself until the end of the column which means an infinite array.

How to apply a formula to an entire column on google sheets on android

The only drawback is that the function will be executed for the empty rows as well, leaving a lot of zeros in this case.

Meanwhile, the advantage is that it doesn’t need any modifications when you insert new values to the sheet. You can choose from the two solutions which one fits your sheet better

Alternatively, you can nest an IF function within this ARRAYFORMULA to avoid these infinite zeros or error. The inside content of an ARRAYFORMULA function can be anything that can be applied to an array, even very complex formulas.

More ARRAYFORMULA Examples

Because you can wrap most formulas in an ARRAYFORMULA, it’s really useful for speeding up marketing work in spreadsheets!

For example, say you have a list of keywords and their ranking position. You want to categorise these to show you keywords that are ranking in positions 1 – 10 in the SERPs.

To do that, you would use this formula:

This IF formula will look at the ranking positions (COLUMN B) and label them “Top 10” if they are in position 1 – 10 and “Nope” if they are beyond the top 10.

Now, instead of dragging this formula down to evaluate all your rankings, you can just wrap it in an ARRAY.

Here’s what that same formula looks like now:

As you can see, it applies the same labels to the whole range. No more dragging down. No more copy and pasting formulas.

How to apply a formula to an entire column on google sheets on android

Summary

Once you got the hand of using the ARRAYFORMULA, you’ll wonder how you ever made it this far without it.

Bye bye dragging down + copy/pasting formulas.

Use Formulas in Google Sheets Like a Pro With These New Formula Suggestions

Google Sheets has been gaining popularity with its free-to-use online model, making editing easier while sharing sheets. With already a few advantages up its sleeve against its competitors, Google has now pushed a new feature in Google Sheets where you can get automatic suggestions for formulas based on the entered data. Here’s how you can get Google Sheets Formula Suggestions on your computer right now.

How to apply a formula to an entire column on google sheets on android

Table of Contents

What are Google Sheets Formula Suggestions?

As the name says, Google Sheets Formula Suggestions will suggest some formulas based on the data being entered in the sheet. In its blog post, Google says that it has trained a Machine Learning Model to achieve this. For instance, when you have a column of certain data and try to use a command for some formula, Google will analyze the data in that row, column, or table and suggest you a suitable formula.

How to Get Google Sheets Formula Suggestions?

The new Google Sheets Formula Suggestions feature is being rolled out to users in phases. Google has kept it under observation to monitor it and collect feedback from early users. To enable Google Sheets Formula Suggestions, click on “Tools” and click on “Enable formula suggestions“. Even if you don’t see this option, the chances are that it would still work once you try to enter a formula command.

Now navigate to the cell where you wish to use your formula. Once you type “=” Google will show you some aware suggestions based on the data from the table. From our experience, Google recommends SUM and AVERAGE quite regularly as these are two of the most commonly used formulas in Google Sheets. As per Google, this new feature also considers the labels and headings for rows and columns while suggesting a formula.

I Don’t See “Enable Formula Suggestions Under Tools, What to Do?

The new Google Sheets Formula Suggestions feature is being rolled out to users in phases, including personal users, Google Workspace, G Suite Basic, G Suite Business, etc. As per the company, it will take around 15 days for this feature to be rolled out to everyone. However, in most cases, formula suggestions show up in Google Sheets even after the toggle being missing from the tools section. So do try using a formula first and see if it is working for you.

How to Use Formulas for Google Sheets?

You can use formulas for Google Sheets in multiple ways, like using the formula box and more, but it is an easy way to get started.

How to apply a formula to an entire column on google sheets on android

  1. Select the cell where you want to store your result.
  2. Click on the Function button (Σ) on the toolbar, and select the operation you wish to apply.
  3. Now press the Ctrl key on your keyboard, and select the cells across which you want to apply the formula. You can manually select cells one by one, or scroll your mouse over a row or column to select multiple cells.
  4. Press the Enter key on your keyboard. Your result is now stored in the selected cell based on the applied formula.

You can also enter the formula manually in this manner by using formula shortcuts.

Note: You can also use this method to use a custom formula.

  1. Select the cell where you want your result.
  2. Type “=” followed by your formula command.
  3. Now enter the cell addresses across which you wish to apply the formula.

How to apply a formula to an entire column on google sheets on android

Syntax for applying formula in a row or column

Syntax for applying a formula across selective cells

Your result will now be stored in the selected cell.

It is that easy to apply a formula in sheets. Here is a list of some basic spreadsheet formulas along with Array Formulas and Complex Formulas.

How to Get Formula Hints Working on Google Sheets?

How to apply a formula to an entire column on google sheets on android

Google Sheets provides Incremental Suggestions in the form of hints, where it shows a dropdown menu of all applicable formulae when you enter the first alphabet. Sometimes, this drop-down menu does not show up while typing the formula. In such cases, you can press ‘Shift + F1‘ on your keyboard to get formula hints working in Google Sheets. If you are someone who keeps forgetting formulas like us, then the hints work as a great formula suggestion tool.

How to autofill formulas in Google Sheets?

To apply a formula across an entire row or a column:

  1. First, execute the formula for a single row/column and store the result in an adjacent cell.
  2. Now place your mouse cursor on the blue square located in the bottom right corner of the cell where your result is stored.
  3. Hold the left click on your mouse and drag it to the point where you wish to apply the same formula.

How to apply a formula to an entire column on google sheets on android

With the new Google Sheets Formula Suggestions, Google detects specific patterns in data and automatically shows a popup where you can apply the same formula across an entire cell or a row. You can allow this autofill by clicking the green tick with your mouse or by pressing ‘Ctrl + Enter‘ on your keyboard. This works very well as an Auto Complete Function and comes really handy when working with a huge database.

Check How to Multiply Column by Constants in Google Sheets

Learning how to use formulas in Google Sheets can help you calculate data more efficiently. It can also save you a lot of time, especially if you have to multiply two columns. However, these formulas can seem complicated. But once you understand them, they will make your life a lot easier. In this article, we will show you how to use a formula to multiply two columns in Google Sheets and other multiplication functions. For a formula to work in Google Sheets, it must contain a few characters to remember. The first thing that underlies each formula is an equal sign (=). To make your formula valid and display numbers, put this character at the beginning.

Then to multiply numbers, use an asterisk

among them. Finally, to get the sum and complete your formula, hit enter. Most people use Google Sheets for two basic purposes: creating a database of records, or doing simple calculations like multiplying cells or columns. There are many ways to multiply columns (or cells or numbers) in Google Sheets, and you can use any of the methods depending on the structure of your data. I will show you different methods that you can use to multiply in Google Sheets.

Multiply by a constant

You can simply multiply two numbers and get the result in one cell. Enter the equal sign (=), the first number, the multiplication sign

and the second number; then hit Enter. For example, the formula in cell C3 below is:

The result in cell C3 is 30.

Instead of having two numbers, you can multiply a cell reference and a constant. Let’s say you want to multiply the number in B3 by 5 and get the result in C3. To do this, go into C3:

Multiply column with cell references

As in the previous example, you can use cell references to multiply an entire column by a constant or by another cell. Suppose you have a table with sales data. In Column B, you have the number of products sold; in Column C, you have a price per product; and in Column D, you want to calculate the total earned from products sold. To get the result, multiply B3 by C3, so the formula in D3 is:

The result is 36, because the quantity and the unit price are both 6. If you want all the rows to be filled with the same formula, copy the formula down the table to Row 7.

As you can see, when the formula is copied, each cell in D3: D7 is now populated based on the values ​​in Columns B and C.

  • Paste special multiply
  • Another way to multiply numbers is to use Paste Special. Doing this overwrites the selected data with the results of its multiplication. Let’s say you have some quantities in Columns B and you want to multiply them by the value in D3 (3).
  • First select cell D3, right click on it and click Copy (or use the keyboard shortcut CTRL + C).

Now select the range you want to multiply by 5 (B3: B7), right click on the selected area and choose Paste Special. In the Paste Special window, select Multiply and click OK. As a result, all cells in the selected range are multiplied by the value of D3 (5).

Final remarks: How to Multiply Column by Constants in Google Sheets

I hope you understand this article, How to Multiply Column by Constants in Google Sheets. If your answer is no, you can ask anything via the contact forum section related to this article. And if your answer is yes, please share this article with your friends and family to give us your support.

If you have been using Google Spreadsheet (or any spreadsheet app) for a while, then you certainly have used the fill handle. The fill handle is the one that appears on the bottom-right side of a highlighted cell once you hover over that area. You can drag the range or formula up, down, left or right. Depending on the value(s) you selected, the smart fill handle will put adjacent and matching values in the cells. It is a quick method to duplicate and apply formulas down an entire column (or even row) in Google Spreadsheet.

While dragging the handle seems like an effective method, it’s not so efficient when you have to drag across thousands of cells.

There are other quicker ways to do that. This post deals with two of those simple ways.

Method 1: Double Click

Did you ever think of double clicking the fill handle?

Try it now. If there are values in the cells on the left or right, then the double click on the square (fill handle) works like a charm. It will copy the formula in the cells below.

The number of cells that the formula is copied to depends on how many cells on the left or right are filled with values. It will prioritize the number of cells on the left.

Method 2: Paste Formula Only

In Google Spreadsheet, you can highlight certain cells and copy them the usual way. Then, you can highlight the cells that need to use the same formula and then, right click on it. On the right click menu, you will see Paste formula only. That option will paste the formula to the highlighted cells.

This option is a bit different than the simple double click option. While the double click option doesn’t allow us to control the number of cells below that the formula is copied to, this one does. You can highlight as many cells as you want and then choose the Paste formula only right click option.

How to apply a formula to an entire column on google sheets on android

The COLUMN formula is one of the lookup functions available within Google Sheets. It gives us the column number where the specified cell or a range of cells are located.

Syntax

COLUMN([cell_reference])

cell_reference – is the address reference to the cell whose column number we need. This is an optional parameter. So, if not specified, the COLUMN formula considers the address of the cell where we keyed in the formula.

Please note that if the cell_reference parameter is not a single cell, but is a range of multiple cells, the formula returns only the column number of the first column within the cell_reference .

Usage: COLUMN Formula

Let us get our understanding of the formula more concrete by means of a few examples. Please see the snapshot below.

How to apply a formula to an entire column on google sheets on android

The first example took B1 for cell_reference and accordingly returned 2 as output. Similarly, for F1, it returned 6 as output for the second example. The third case doesn’t have any input for the cell_reference , hence it returned the column number of the cell in which we keyed in the formula.

In the fourth example, we provided an address to a range of cells as opposed to a single cell. And, it returned the number of the first column within the range B1:F1, which is 2.

It is interesting to note that we provided a named range reference as input for the cell_reference parameter in the last example case. As shown on the extreme right of the above image, the “COLUMN1!Ages” range spans from A2 to F2. Therefore, the result is the first column number of range A1:F2.

Use case: Auto-filling numbers

One of the useful ways we can use the COLUMN formula is when we use it in conjunction with the ARRAYFORMULA. We use the following method to have Google Sheets fill up series of numbers for us without having to enter them ourselves.

How to apply a formula to an entire column on google sheets on android

This utility of the above formula is very handy indeed. Even if we try and insert a column anywhere between the existing columns, the numbering is taken care of automatically. To illustrate this, we will insert a column between columns F and G as shown below. And we will notice we don’t have to do anything to adjust the numbering – Google Sheets does that for us automatically.

How to apply a formula to an entire column on google sheets on android

But then, there is a small problem. What if we try inserting a column above the before cell A1? Doing so would shift the cell right and accordingly adjusts the formula as shown below, which is probably undesirable.

How to apply a formula to an entire column on google sheets on android

We can fix this issue using the INDIRECT formula as shown below. Even if we insert a column before, it doesn’t affect the numbering. However, the address reference A:L has now become static. So, inserting columns between A through L will not adjust the reference to A:M anymore (like it did in the third snapshot).

With her B.S. in Information Technology, Sandy worked for many years in the IT industry as a Project Manager, Department Manager, and PMO Lead. She learned how technology can enrich both professional and personal lives by using the right tools. And, she has shared those suggestions and how-tos on many websites over time. With thousands of articles under her belt, Sandy strives to help others use technology to their advantage. Read more.

How to apply a formula to an entire column on google sheets on android

Want to get more efficient when working with ranges in your Google Sheets? While it’s often a matter of preference, there are situations where named ranges can be beneficial and make certain tasks easier.

Why Name Ranges?

First, you can easily edit named ranges to include more or fewer cells. So rather than editing various formulas or drop-down lists to adjust the cell references, you can just update the named range and the rest will comply.

Second, when using named ranges in formulas or Google Apps Script, your syntax is easier to read. Rather than viewing cryptic cell references, you and your collaborators see the named range for good readability.

How to Name a Range

It takes only a minute to name a range of cells. Select the cells you want to name and go to Data > Named Ranges from the menu.

How to apply a formula to an entire column on google sheets on android

When the sidebar opens, confirm the cell range and enter the name you want to use in the box above. Click “Done.”

How to apply a formula to an entire column on google sheets on android

You’ll notice that the cell range includes the sheet name. This allows you to use the named range throughout your workbook.

1. Adding Links to Cell Ranges

For a fast way to jump to a range of cells, you can create a hyperlink. Then with a click, you can move directly to that cell range. By using named ranges, you can simply use that name rather than selecting the range of cells, obtaining the link, and then inserting the link thus eliminating some steps.

Go to the cell where you want to add the link. Click the Insert Link button in the toolbar or select Insert > Link from the menu.

How to apply a formula to an entire column on google sheets on android

When the insert link window appears, optionally enter the text you want to link at the top. Then, click “Sheets and Named Ranges” at the bottom.

How to apply a formula to an entire column on google sheets on android

Move to the Named Range section, select the name, and your cell text will be automatically linked to your named range.

2. Using Names in Formulas

If you’re familiar with using functions and writing formulas in Google Sheets, then you know that many can contain cell ranges. By using named ranges, you can enter the name into the formula instead of the cell range. Here are a couple of basic examples.

Maybe you want to add the values in a cell range. If it’s named, you can use that name in the formula for the SUM function as follows:

This is the equivalent to: =SUM(A1:F13) in our sheet.

How to apply a formula to an entire column on google sheets on android

For another example, you might want to see how many cells in your range that contain numbers. Using the COUNT function, you can enter this formula with your named range:

This is the equivalent to: =COUNT(A1:F13) in our sheet.

How to apply a formula to an entire column on google sheets on android

3. Navigating to Ranges

Another advantage to using named ranges is that it gives you a quick way to navigate to those cells. Plus, you have two easy ways to do it from any sheet in your workbook. This eliminates the need to enter the sheet name and cell range.

Method One: Select Data > Named Ranges from the menu. When the sidebar opens, click the named range. You’ll be directed right to it.

How to apply a formula to an entire column on google sheets on android

Method Two: Open the Go To feature using F5, Fn+F5, or the search field in the Help menu. Type the named range into the Enter a Range box and hit Enter or Return. You’ll jump directly to your named range.

4. Inserting Drop-Down Lists

Drop-down lists are wonderful tools for data entry because they let you quickly and easily select an item. You can use a named range for the list.

Go to Data > Data Validation from the menu.

How to apply a formula to an entire column on google sheets on android

Next to Criteria, select “List From a Range” in the first drop-down list and enter the named range in the box next to it. Adjust any other details as needed for your list and click “Save.”

How to apply a formula to an entire column on google sheets on android

If you need to add or remove items from your list, you can do so in the named range rather than opening the Data Validation box to edit the cell references.

In addition to independent drop-down lists like this, you’ll use named ranges when creating dependent drop-down lists.

5. Using Google Apps Script

If you use Google Apps Script in Google Sheets, named ranges come in handy there as well. You can use the following to create named ranges, read them, write to them, and even log them. This can give you a smoother way to write your scripts and better readability for you and others.

How to apply a formula to an entire column on google sheets on android

Create: createNamedRange()

Get: getRangeByName()

Read: readNamedRange()

Write: writeToANamedRange()

Log: logNamedRanges()

Named ranges in Google Sheets, and even in Microsoft Excel, certainly have their benefits. If you think they’ll work for you, give them a try!

Have you ever wanted to add a new column with a formula to your Transactions sheet that keeps up with the new rows added each day by the Tiller Feed Bot? This week on the blog we share how to use a Google Sheets ArrayFormula to trick out your Transactions sheet.

  • By Heather Phillips
  • On April 21, 2017

How to apply a formula to an entire column on google sheets on android

Here at Tiller, we populate a number of columns automatically with your bank data each day, but what if you want a custom column with your own formula that runs alongside these transactions?

One option is to write the formula in row 2 (just below the header) on your Transactions sheet and then copy/paste or drag it into the entire column. That works for historical data, but tomorrow Tiller will insert new rows into your Transactions sheet, and those rows won’t carry that formula forward.

Using Google Sheets ARRAYFORMULA magic

With a little bit of effort, and a couple handy tips, you can adapt many custom formulas into something that can be automatically and neatly expanded into every current and future row in your Transactions sheet using ARRAYFORMULA.

As an example, the Tiller feedbot automatically populates a ‘Week’ column that uses Sunday as the start date of the week. With this data you can easily create pivot tables based on weekly spending, but what if you want the start of your week to be Monday? You’ll need to write your own formula.

It’s a common scenario, and thankfully it’s easy to use Google Sheets’ ARRAYFORMULA to fill this alternate week start column. We’ll want to place the formula into the header row and tweak it a bit so that the data is displayed in a way that makes sense.

Setting up the Google Sheets ArrayFormula for calculating a Monday week start date

First, enter this formula into the header row for a new column where you want to see the “alternate week” start date, where the Date is in column A.

At this point we also want to format the column to display the data as a date. Click the column letter header and then open the format menu and choose Format > Number > Date. If we left it here, we’d have the data, but now the header row says ‘#VALUE’:

How to apply a formula to an entire column on google sheets on androidGoogle Sheets ARRAYFORMULA in action!

To amend this, we can use an IF statement to program the array formula to know that if we’re looking at something other than a number we want to display “Alt Week”. The dates in Column A are numbers, but the header row value for column A, ‘Date’, is not a number.

=ARRAYFORMULA(IF($A:$A <> “Date”, $A:$A-WEEKDAY($A:$A,3), “Alt Week”))

However, if we scroll down to blank lines in the spreadsheet we see that some random date is being calculated for each empty row. To remove those extra values we’ll use another IF statement that adds an empty string in anywhere that column A was also blank:

How to apply a formula to an entire column on google sheets on androidThe ARRAYFORMULA calculates dates on the blank lines.

=ARRAYFORMULA(IF(ISBLANK($A:$A), “”, IF($A:$A <> “Date”, $A:$A-WEEKDAY($A:$A,3), “Alt Week”)))

Voilà! We’ve now got an Alt Week column with no blank lines and that won’t break if we insert rows at the top.

A small final tweak is to adjust the formatting of the header row of the new column to match the other header rows. You can quickly do this by selecting one of the other header rows, click the “paint format” button and then click the new header.

A few things to keep in mind when using the ARRAYFORMULA:

  • You still won’t be able to edit calculated values on an individual row. In other words, in this example, if you wanted to change the week, your only option is to change the data in column A.
  • The Google Sheets 2 million cell limit kicks in faster as you add columns, so if you plan to use this extensively consider using ARRAYFORMULA on a separate sheet that also uses a QUERY or IMPORTRANGE to pull only a portion of the raw data (just one year of data for instance).
  • Inserting new columns or changing the order of the columns can be problematic so make sure you insert the column in a good spot when you’re setting it up the first time.

The Google Sheets ARRAYFORMULA is incredibly powerful. You could write one that displays a category in all caps to make charts look nice, set up some year-month formatting for pivot tables or charts and pretty much anything else you can imagine. The applications are countless!

In this article:

Applies to

  • Pro
  • Business
  • Enterprise

For more information about plan types and included capabilities, see the Smartsheet Plans page.

This Help Article Appears in the Following Learning Tracks

Learning Track

This Help Article appears in the Level 2: Intermediate Users learning track. Get the most out of this learning track by starting at the beginning.

Capabilities

Who can use this capability

The Owner and Admins can set, edit, and remove column formulas. A license is required.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

With column formulas, you can apply uniform calculations and expressions to all rows in the sheet. Column formulas will also automatically apply to new rows added anywhere in the sheet. For example, you can:

  • Track the date variance for the planned and actual completion of all tasks in a project.
  • Configure an INDEX function to automatically populate information about an assigned resource, such as their title, department, and supervisor.
  • Automatically calculate totals for quote requests based on information submitted through a quote request form.

Create and edit column formulas

To create a column formula:

    In any cell in your desired column, write the formula you wish to use.

NOTE: Column formulas cannot refer to cells or ranges with specific row numbers such as with absolute references, specific cell references, or partial-column ranges. Use @row, column references, and cross sheet references instead.

  • After writing the formula, right-click the cell to open the context menu and select Convert to Column Formula.
  • The formula will be applied to all cells in the specified column, and it will be automatically filled into any new rows that are added to the sheet.

    You can right-click any cell in the column and select Edit Column Formula or Convert to Cell Formula to change or remove the column formula.

    For the complete list of functions in Smartsheet, see our Functions list.

    Column formula limitations

    Only formulas which do not reference specific row numbers can be converted to column formulas. Use the following table as a guide when writing column formulas:

    How to apply a formula to an entire column on google sheets on android

    VLOOKUP Formula in Google Sheets

    The VLOOKUP function is one of the most useful features that Google Sheets provides.

    It’s also the most popular one when it comes to searching for information in a huge data set.

    What is the VLOOKUP Formula?

    The V in VLOOKUP stands for vertical, so it performs a vertical lookup.

    It looks up data vertically in the first column of the input range, based on an associated key-value, and it returns a value in the same row from another column.

    The VLOOKUP function has the following syntax:

    =VLOOKUP(search_key, range, index, [is_sorted])

    When to use VLOOKUP for marketing stuff?

    • Combining different datasets for audits.
    • Pulling keyword data from different sources.
    • Cross-referencing ANY data with other metrics.

    How To Use VLOOKUP in Google Sheets

    The arguments of the VLOOKUP function are:

    • search_key is the key-value to search for. For example, you can search for the number 42, the word “Cats”, or the value in cell B4. The VLOOKUP searches are case-insensitive, meaning that it doesn’t distinguish upper-case and lower-case letters.
    • range must consist of two or more columns of data for the vertical search. The function always searches for the key in the first (leftmost) column of this range.
    • index is the column number in the range from which a matching value will be returned. The first column in the range is numbered 1, and the index must be between 1 and the number of columns the range has.
    • is_sorted (optional) indicates whether the VLOOKUP function should return the nearest match (when it’s TRUE) or exact match (when it’s FALSE). It’s TRUE by default, but it’s should be set to FALSE when your range is not in sorted order.

    If is_sorted is FALSE…

    The function returns an exact match.

    If the first column of the range contains 2 or more values that exactly match search_key, the fist value found is returned.

    If there is no exact match, you get an error. In most cases, this is the desired behaviour.

    If is_sorted is TRUE (which is its default value)…

    The function returns an approximate match.

    In this case, the first column of the range must be sorted in ascending order (smallest to largest or alphabetically).

    The formula searches for the exact match first and if it’s not found, it starts searching for the closest match that is less than or equal to the search_key.

    If every value in the search column is greater than the search key, an #N/A error is returned.

    VLOOKUP Formula Examples

    Let’s see a simple example. Using the VLOOKUP function, search for an order ID and return the name of the product it belongs to.

    The following formula will do this in this example:

    =VLOOKUP(E2, A2:C12, 2, FALSE)

    Here’s what it does:

    • The function looks for the search term that is in cell E2 (search_key = E2).
    • It will look up in the first column of the range A2:C12 (range = A2:C12) which is the Order ID.
    • Once it finds the search key in this column, it returns the value of the second column of this row (index = 2).
    • It only searches for exact matches, so approximate results won’t be returned (is_sorted = FALSE).

    How to apply a formula to an entire column on google sheets on android

    This is how VLOOKUP works with unsorted ranges. Now let’s take an example with a sorted lookup range. Suppose you want to see how much traffic a specific social media post got.

    With sorted ranges, you can search for approximate matches which works great with numbers.

    The function to do this looks like this:

    In this case, the VLOOKUP function looks for the number 5000 in the Visitors column (because it is the first column of the range) and returns the value of the third column (because of index = 3), so the platform of that post.

    The fourth argument, is_sorted is TRUE here meaning that the function searches for approximate matches in case there is no exact match.

    Since the exact number 5000 is not found in the list, the function returns the closest value that is lower than this number.

    If you look at the table, you can see that it is a Pinterest post with 4789 visitors.

    How to apply a formula to an entire column on google sheets on android

    Normally, the VLOOKUP function only allows you to return the value of one column (which you can set with the index variable). But there is a solution if you would like to include more than one columns in your results.

    Let’s look at the first sheet again. Say you want to search for an Order ID and you want to retrieve all the data that is associated with this ID.

    You can add a wrapping ARRAYFORMULA function to your VLOOKUP function to do this.

    And since the ARRAYFORMULA function needs array references, change the single column references to an array reference in the third argument.

    So instead of putting a single number as the index, write an array that contains all the column number you want to include in the following way: .

    The whole VLOOKUP function with a wrapping ARRAYFORMULA will look like this:

    =ARRAYFORMULA(VLOOKUP(F2, A2:D12, <2,3,4>, FALSE))

    How to apply a formula to an entire column on google sheets on android

    So far you have seen how to output the results of a VLOOKUP function.

    However, it’s possible that you don’t just want to output it, but also calculate with the results.

    You can use the returned value(s) of a VLOOKUP function as the arguments of other functions.

    For example, you can search for a keyword in a sheet that contains the number of sales for the keywords in different locations.

    You can look up a keyword and output the sales from more than one column with the above solution using an ARRAYFORMULA.

    After that, say you want to sum these numbers that were found in multiple columns. To do this, you can nest the result of the VLOOKUP function within another function such as SUM.

    The whole function is the same as before with an extra SUM function layer:

    How to apply a formula to an entire column on google sheets on android

    Summary

    As you can see, the VLOOKUP function has many possibilities.

    It can automate your work a lot when dealing with a huge amount of data and provides a helpful tool to search for complex information.

    How to apply a formula to an entire column on google sheets on android

    A spreadsheet is a fantastic tool that allows you to tinker with numbers and also with text strings. When working with a lot of text in a spreadsheet, there are many situations where you may find yourself needing to obtain a specific word, letter, or number from a longer piece of text.

    You can do that with the help of the SEARCH function in Google Sheets. It works by obtaining the position of a substring within a text string.

    There is a close relative of the search function called FIND. This also returns the position of a substring within a string. The only difference is that the FIND function is case-sensitive, while SEARCH is not. So if you’re working with data where the capitalization of the text does not matter, or you want to search for text that may be either upper or lower case, then the SEARCH Google Sheets function is for you!

    Syntax

    =SEARCH(search_for, text_to_search, [starting_at])

    • search_for – is the substring that you need to look for within the text_to_search.
    • text_to_search – is the main text string within which you look for the first occurrence of the search_for substring.
    • starting_at – [ OPTIONAL – 1 by default ] – is the position within the text_to_search from which the function starts looking for the search_for substring.

    How to use SEARCH Google Sheets

    As you can see from the syntax, this function needs both the string and substring, as expected.

    But the third parameter, [starting_at], is optional. You only need to use this if there are multiple occurrences of the same substring.

    I’ll show you a few examples to help you get a better understanding of the SEARCH function.

    Take a look at the screenshot below and then I’ll talk you through each example.

    How to apply a formula to an entire column on google sheets on android

    Row 2

    Here I’m looking for “Hello”, which incidentally happens to occur in the very first position. As a result, the function returns 1 as the output when I input the formula =Search(“Hello”,”Hello, there!”). As you can see from this example, the SEARCH function identifies the position where the substring starts: the word “Hello” occupies the first 5 characters in the text, but the function tells you where it starts – the very first character in the string.

    Row 3

    The second function finds the comma (,) in the third position of the main string. The formula here uses cell referencing instead of typing the text directly: =Search(B3,A3).

    Row 4

    The third function is quite interesting. Here I am looking for an empty space within the main string. However, instead of leaving out the third optional parameter, I chose to enter 10 as the starting_at parameter. As you can see, the function ignored the first two occurrences of the space character (at 5 and 9) and returned the next immediate occurrence after the 10th position. The formula I typed here is =Search(” “,A4,10).

    Row 5

    The fourth example demonstrates the capability of the SEARCH function to ignore the case (upper or lower) of the text. This is the difference between this function and the FIND function.

    Row 6

    The last example shows that even if the main text is alpha-numeric in nature, the function still works.

    What if the substring does not occur at all in the text? The function returns an error, as illustrated below:

    How to apply a formula to an entire column on google sheets on android

    That’s how to get started with the SEARCH function in Google Sheets. Looking for more spreadsheet tips and tutorials? Check out our other Google Sheets guides below.

    Editor’s note: This is a revised version of a previous post that has been updated for accuracy and comprehensiveness.

    Proper formatting in a spreadsheet can make it much easier for your audience to interpret the data that they are looking at. When the data in a row or column is uniform, it’s easier to spot problems or errors. This is particularly useful when you have monetary values in cells, as some of the values may have different numbers of decimal places, making it difficult to properly evaluate the data.

    Google Sheets has a number formatting option that lets you tell the spreadsheet that values in certain cells are currency. Those values will then be preceded by a dollar sign, and will all have a uniform number of decimal places, thereby making it much easier to read the data. Our guide below will show you how to select cells and apply currency formatting to those cells.

    See also

    • How to merge cells in Google Sheets
    • How to wrap text in Google Sheets
    • How to alphabetize in Google Sheets
    • How to subtract in Google Sheets
    • How to change row height in Google Sheets

    How to Format Values as Money in Google Sheets

    The steps in this guide were performed in the Web browser version of Google Sheets, specifically Google Chrome. This article assumes that you currently have cells in a Google Sheets spreadsheet that are not formatted as monetary values, but that you would like to be.

    Do you need to display an important currency amount in a prominent location? Find out how to merge cells in Google Sheets and add that value to a cell that is much larger than the other ones in the spreadsheet.

    Step 1: Go to Google Drive at https://drive.google.com/drive/my-drive and open the spreadsheet containing the cells that you would like to format.

    Step 2: Select the cells. Note that you can select an entire column by clicking the column letter, or you can select an entire row by clicking the row number.

    How to apply a formula to an entire column on google sheets on android

    Step 3: Click the $ sign in the gray toolbar above the spreadsheet.

    How to apply a formula to an entire column on google sheets on android

    Alternatively you can format cells as currency by clicking the Format tab at the top of the window, clicking Number, then selecting one of the currency formats there.

    How to apply a formula to an entire column on google sheets on android

    Do you have a spreadsheet in Google Sheets that has unwanted or incorrect fill colors? Learn how to remove fill colors from a spreadsheet if they are causing problems, or if you would simply prefer not to have them.

    Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

    After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

    His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

    This tutorial is about How to Count Specific Words in Google Sheets. Recently I updated this tutorial and will try my best so that you understand this guide. I hope you guys like this blog, How to Count Specific Words in Google Sheets. If your answer is yes after reading the article, please share this article with your friends and family to support us.

    • Check How to Count Specific Words in Google Sheets
    • How to count the number of words in a cell in Google Sheets (using the LEN function)
    • How to count the number of words in a cell in Google Sheets (using COUNTA and SPLIT functions)
    • How to count the number of words in a complete column in Google Sheets
    • How to count the number of specific words in a cell in Google Sheets
    • How to count the number of words without a specific word in a cell in Google Sheets
    • How to count the number of words of a specific length in a cell in Google Sheets
    • Final remarks: How to Count Specific Words in Google Sheets

    Check How to Count Specific Words in Google Sheets

    Although Google Sheets is mostly used with numbers (while Google Docs is used for text), sometimes you have a limit of words per cell or the formula you are using requires multiple words. If you’ve ever been in a similar situation, you’ve probably wondered if there is an easy way to count the number of words in Google Sheets. What you need to know is that you cannot use a built-in function (like in Google Docs). However, with a combination of some functions, you can easily get the word count in your spreadsheet.

    Depending on whether you only need the total number of words in Google Sheets or if you are looking for variations, for example as a way to count the number of words. In this article, we’ll cover them all so you don’t have to waste time manually counting the number of words in your spreadsheets.

    How to count the number of words in a cell in Google Sheets (using the LEN function)

    Suppose you have a sheet with the list of titles and each of the titles cannot be more than 5 words. Sure, you can manually count the words in each and every title, but what if there are thousands of them? Instead of counting the words manually, we can use the LEN function together with the SUBSTITUTE function, to count the number of spaces between the words. If there is a space, that will mean there are two words, and if there are two spaces, that will mean there are three words, and so on.

    • First, click on the cell where you want to enter the total number of words. We will start with cell B2.
    • Paste the formula = LEN (A2) -LEN (SUBSTITUTE (A2, ”“, ””)) + 1 and press ENTER on your keyboard to close the formula and generate the result.

    How to count the number of words in a cell in Google Sheets (using COUNTA and SPLIT functions)

    There is another formula that works on a similar principle. We can also use the COUNTA and SPLIT functions, which will separate the text into a string based on the delimiter (and in our example, the delimiter will be a space character).

    • Select cell B2 and paste the following formula = IF (A2 = ””, ””, COUNTA (SPLIT (A2, ”“))).
    • Press ENTER on your keyboard. The result in cell B2 will be 5. If Google Sheets suggests that you auto-fill the column with this formula, you should accept it; otherwise do it yourself.

    How to count the number of words in a complete column in Google Sheets

    If you need to count the number of words in an entire column in Google Sheets, you can use the above formulas in conjunction with the ARRAYFORMULA function that we use when we want to apply a formula to an entire column.

    The first formula, with the LEN function will now be = ARRAYFORMULA (SUM (LEN (range) -LEN (SUBSTITUTE (range, ”“, ””)) + 1)), while the other will be = ARRAYFORMULA (SUM (COUNT ( SPLIT (range, ”“)))). Remember that these two formulas will count empty cells as 1.

    How to count the number of specific words in a cell in Google Sheets

    Let’s say you don’t need the total word count, but just count the number of specific words in a cell in Google Sheets. You can do this by using the COUNTIF function. This function combines IF and COUNT into one. To count the number of specific words in a cell, use the following formula = IF (cell = ””, ””, COUNTIF (SPLIT (cell, ”“), ”criterion”)) just change the ‘criterion’ with the word you want to count.

    How to count the number of words without a specific word in a cell in Google Sheets

    You can use the same logic if you need to count the number of words without a specific word or string in a cell in Google Sheets. The formula we will use is = IF (cell = ””, ””, COUNTIF (SPLIT (cell, ”“), ”<> criterion”)).

    How to count the number of words of a specific length in a cell in Google Sheets

    If for some reason you want to count the number of words of a specific length in a cell in Google Sheets, you can use the following formula = ARRAYFORMULA (COUNTIF (LEN (SPLIT (cell, ”“)), ”> 1 ″) ). This formula will count the number of words with more than 1 letter. To count words with more than two letters, change from 1 to 2, and so on.

    Final remarks: How to Count Specific Words in Google Sheets

    I hope you understand this article, How to Count Specific Words in Google Sheets. If your answer is no, you can ask anything via the contact forum section related to this article. And if your answer is yes, please share this article with your friends and family to give us your support.

    How to apply a formula to an entire column on google sheets on android

    Learn how to add autofill formulas with Google Form responses in Google Sheets. The cell values are automatically calculated when a new Google Form response is submitted.

    When people submit your Google Form, a new row is inserted in the Google Sheet that is storing the form responses. This spreadsheet row contains a Timestamp column, the actual date when the form was submitted, and the other columns in the sheet contain all the user’s answers, one per column.

    You can extend the Google Forms sheet to also include formula fields and the cell values are automatically calculated whenever a new row is added to the sheet by the Google Form. For instance:

    • You can have an auto-number formula that assigns an auto-incrementing but sequential ID to every form response. It can be useful when you are using Google Forms for invoicing.
    • For customer order forms, a formula can be written in Google Sheets to calculate the total amount based on the item selection, the country (tax rates are different) and the quantity selected in the form.
    • For hotel reservations forms, a formula can automatically calculate the room rent based on the check-in and check-out date filled by the customer in the Google Form.
    • For quizzes, a teacher can automatically calculate the final score of the student by matching the values entered in the form with the actual answers and assigning scores.
    • If a users has made multiple form submissions, a formula can help you determine the total number of entries made by a user as soon as they submit a form.

    How to apply a formula to an entire column on google sheets on android

    Google Sheets Formulas for Google Forms

    In this step by step guide, you’ll learn how to add formulas to Google Sheets that are associated with Google Forms. The corresponding cell values in the response rows will be automatically calculated when a new response is submitted.

    To get a better understanding of what we are trying to achieve, open this Google Form and submit a response. Next, open this Google Sheet and you’ll find your response in a new row. The columns F-K are autofilled using formulas.

    All examples below will use the ArrayFormula function of Google Sheets though some of these example can also be written using the FILTER function.

    Auto-Number Form Responses with a Unique ID

    Open the Google Sheet that is storing form responses, go to first empty column and copy-paste the following formula in the row #1 of the empty column.

    The ROW() function returns the row number of the current response row. It returns 1 for the first row in the Invoice Column and thus we set the column title in the first row. For subsequent rows, if the first column of the row (usually Timestamp) is not empty, the invoice ID is auto generated.

    The IDs will be like 00001 , 00002 and so on. You only need to place the formula is first row of the column and it auto-populates all the other rows in the column.

    The IFERROR function returns the first argument if it is not an error value, otherwise returns the second argument if present, or a blank if the second argument is absent. So in this case 1/0 is an error and thus it always returns a blank value.

    Date Calculation Formula for Google Forms

    Your Google Form has two date fields – the check-in date and the check-out date. The hotel rates may vary every season so you have a separate table in the Google Sheet that maintains the room rent per month.

    How to apply a formula to an entire column on google sheets on android

    The Column C in the Google Sheet holds the responses for the check-in date while the D column is storing the check-out dates.

    The formulas uses VLOOKUP to get the room rates for the travel date specified in the form response and then calculates the room rent by multiplying the room rent with duration of stay.

    The same formula can also be written with IFS instead of VLOOKUP

    Calculate Tax Amount Based on Invoice Value

    In this approach, we’ll use the FILTER function and that could lead to a less complicated formula than using using IF function. The downside is that you have to write the column title in row #1 and paste the formulas in row #2 (so one form response should exist for the formula to work).

    Here we apply 35% tax to the invoice value and this formula should be added in the row #2 of the column titled “Tax Amount” as shown in the screenshot.

    Assign Quiz Scores in Google Forms

    Which city is known as the big apple? This is a short-answer question in Google Forms so students can give responses like New York, New York City, NYC and they’ll still be correct. The teacher has to assign 10 points to the correct answer.

    In this formula, we are making use of the IFS function that like an IF THEN statement in programming. We are using REGEXMATCH to match values like New York, New York, newyork in one go using regular expressions.

    The IFS function returns an NA if none of the conditions are true so we add a TRUE check at the end that will always be evaluated to true if none of the previous conditions matched and returns 0 .

    Extract the First Name of the Form Respondent

    If you have form field that asks the user to entire their full name, you can use Google Sheets function to extract the first name from the full name and use that field to send personalised emails.

    We’ve used RegexExtract method here to fetch the string before the first space in the name field. The PROPER function will capitalise the first letter of the name incase the user entered their name in lower case.

    Find Duplicate Google Form Submissions

    If your Google Form is collection email addresses, you can use that field to quickly detect responses that have been submitted by the same user multiple times.

    Assuming that the Column B is storing the email addresses of the form respondents, we can use the COUNTIF function to quickly mark duplicate entries in our responses spreadsheet. You can also use conditional formatting in Sheets to highlight rows that are possible duplicate entries.

    Email Form Responses with AutoFill Values

    You can use Document Studio to automatically send an email to the form respondents. The email is sent after the formular values are auto-filled by the Google Sheet. The original form response and the calculated values can also be included in the generated PDF document.

    Google Sheets Application is an excellent alternative to Microsoft Excel to work on spreadsheets on the fly. There is the flexibility to use Google Sheets from a web browser. The need to install the same locally on your PC is eliminated. If your work demands you to handle many spreadsheets, there may be a need to “Transpose” your data often. Transpose is the mathematical operation of converting Rows to Columns and vice-versa. (A “Row” is a set of values/numbers along a horizontal line. A “Column is a set of values/numbers arranged along the same vertical line.)

    In this article, we will discuss a couple of easy ways to execute google sheets transpose, i.e., convert rows to columns and the other way around.

    Convert Rows to Columns in Sheets Using Paste Special

    Before you move ahead with transposing our data, you need to key in the data itself on your Sheet. Open a new Google Sheet on your browser. Input the required data. Consider an example where you wish to transpose a couple of columns with the name of a few students and the marks they scored in a test. This is shown below. Column A depicts the Student names and Column B gives their respective Marks scored in a test.

    Transposing the above data means that the name of the students would appear in a single row and their marks in the row below the names. Transposing the above data means that the students’ names would appear in a single row and their marks in the row below the names.

    1. Select all the cells with your required data. Click Ctrl+C to copy the data.
    2. Click on the target cell. This cell would be from where you want your transposed data to get populated on the Google Sheet. In this case, we have selected cell D3 for pasting the target transposed data.
    3. Once your target cell is selected, perform a right-click.
    4. Select the “Paste Special” option. From the drop-down, click on “Paste Transponsed.”
    1. And there you have it! The columns are converted into rows. It is as easy as that. Row 3 has the data held previously by Column A. Row 4 consists of the data that was in Column B.
    1. To perform the reverse conversion, you need to follow the above steps. In this case, the original data to be arranged in row format. You will get the transposed data arranged as columns.

    The advantage of using the Paste Special Method is that it copies the formulas, values, and formatting along with the values. Having understood the Google Sheets’ switching of rows and columns using the Paste Special Method, let’s move ahead to the next one.

    Convert Rows to Columns in Google Sheets Using Transpose Function

    One of the primary reasons why Google Sheet is gaining widespread popularity is the presence of some useful built-in functions. This feature makes the lives of students and professionals very easy. The work gets done with minimal effort.

    The “Transpose” function is one of these built-in functions. The Transpose is designed to convert your row data into columns automatically and vice-versa.

    1. Once you have your dataset keyed in, select a target cell.
    2. To input the Transpose function, type “=Transpose(“ followed by selecting all the cells containing your data. Doing so will show the range of cells within your Transpose function. We have chosen cell D3 to apply the Transpose function. The data in Columns A and B till Row 10 is selected.
    1. Hit Enter. There you have it! Your columns have been converted into rows.

    Google Sheets is smart enough to automatically identifies the number of rows and columns and populates the target cell with the appropriate cell value. Data from Column A is populated in Row 3. Data from Column B is now placed in Row 4.

    Please ensure that there is a required number of empty target cells to accommodate the transposed data. If there are any cells with particular number/text or even a Space character, Google Sheets will give you a Reference Error. (Denoted by #REF!) The entire dataset will disappear, and the “#REF!” can be seen in the top-left cell of your set of cells.

    In the scenario shown below, an attempt was made to apply the Transpose function in cell E3. As E3 already contained data from the previous Transpose operation, Google Sheet notifies a Reference Error in cell D3.

    There are a couple of differences between Method 1 and Method 2:

    • Using the Transpose function only performs the data conversion from Row to Column-wise arrangement. The cell formatting is not replicated in the target cells. This situation was evident in Paste Special Method.
    • Transpose function is dynamic in nature. Any changes made in the cells consisting of the original data will be reflected in the target transposed cell.

    This scenario is not the case with Paste Special Method. Any changes made in the original cell will require the same modification to be created manually in the target cell.

    We hope you found value in the two methods in google sheets to convert rows into columns. These are pretty simple to execute and require minimal technical skillset dependency.

    Disclosure: Mashtips is supported by its audience. As an Amazon Associate I earn from qualifying purchases.

    How to apply a formula to an entire column on google sheets on android

    Course Description

    Google Sheets is a spreadsheet app that is Google’s answer to Microsoft Excel. Because Google Sheets can be accessed on any device for which you have Internet access, it makes it more convenient for users. That said, Google Sheets does not contain all the features that you would find in Microsoft Excel. Instead, it is a basic spreadsheet program that leaves out many bells and whistles, but includes all the features you need to create professional spreadsheets.

    This course will teach you how to access and use Google Sheets, starting with the basics before working its way into the more advanced features. It includes instructions for setting up a Google account, as well as navigating the mobile app.

    In this course, you’ll learn how to.

    • Create a spreadsheet
    • Format cells, rows, columns, and entire worksheets so they fit and match your data
    • Enter data into a spreadsheet
    • Use formulas and functions for calculations
    • Create formulas and functions
    • Calculate data
    • Create charts for your data
    • Create forms
    • Create pivot tables and pivot charts.
    • Work with templates
    • And much more

    This course will teach you all the skills you’ll need to successfully use Google Sheets. Each lesson contains instructions and illustrations to show you how to use the features, then walks you through step-by-step so you can see how everything is done. You don’t need previous experience with Google Sheets or any other spreadsheet program to be able to complete this course. With clear and concise step-by-step directions, beautifully illustrated lessons with screenshots, and HD Video tutorials, this Google Sheets online course will teach you everything you need to know to become a Google Sheets power user.

    So, you’re working with Google Sheets and you realize, “Hey, I need to get a specific column. But wait… I need to be able to identify that column by name (i.e. the value of the cell in the first row) because I can’t be sure of the letter that represents each column.” You can do this. Here’s how.

    Now, at first you might think you’d need to create a script to retrieve the first row to select a column in Google Sheets by referencing a cell value in the first row, but you can actually do this quite easily with a relatively simple formula.

    Our goal for this formula is to get the letter name (A, B, C, etc.) of the column where a cell’s value in the first row matches the value we’re looking for.

    But before we get started, let’s set up an example. Here’s a table of data.

    Make Model Year
    Toyota Corolla 2010
    Ford Fusion 2011
    Honda Civic 2012
    Hyundai Elantra 2013

    The first step is to search the first row for the desired column name and return the column’s position. To do this, we’ll use MATCH.

    The will return the value “3“. In other words, the formula has found the value “Year” in the third column of the first row.

    So, now we know the column number. But now we need to transform that number into the corresponding letter.

    To accomplish this, we’ll use the ADDRESS function to retrieve the cell’s coordinates. The address function requires two parameters: 1) the column number, and 2) the row number. We now know the column number. And, of course, we’ve known the row number all along: 1. (Our column names are in the first row.)

    So, our address function looks like this:

    You may have noticed the third parameter in that formula. That third parameter tells Google Sheets whether the references to the row and column are relative or absolute. I’ve set the value to 4 which tells Google Sheets that both references are relative.

    The ADDRESS function returns the cell reference as a string. In this case, we get “C1“.

    Hey! There’s that column letter that we’re looking for. If only there were a function to get rid of that pesky row ID… 😉

    As you’ve probably guessed, we’ll apply SUBSTITUTE to get rid of the “1”, leaving just “C“.

    And there you have it. You’re now left with the letter name of the column where the cell in the first row matches the value you’re looking for. In other words, you’ve just looked up a column by its name (or “label”, if you prefer).

    Bonus How To

    Suppose you wanted to retrieve the entire column. In other words, suppose you wanted to get all the rows from the column you’ve just looked up. There are a couple ways you could do this.

    Use INDIRECT to get a column by name / label

    The INDIRECT function returns a cell reference specified by a string. What this means is that you can tell the INDIRECT function, “Hey, get me the column of data whose reference is represented by ‘data!C:C’”.

    The first step is to create the “string” that represents the column you want to retrieve. Of course, we want to get the column by name. So, we’ll incorporate our fancy column identification formula.

    That gives us “C”, right? We want our final string result to look like “data!C:C”. Here’s how to accomplish that.

    Now, just pass that formula to your indirect function.

    Use QUERY to get specific rows by column name / label

    Suppose that, rather than retrieving the values from a specific column, you wanted to retrieve a specific set of rows where the value in a specific column matches a value of your choosing. For example, suppose you wanted to say something like “Get me all the rows where the value of the column named ‘Year’ is ‘2010’.”

    This is where the QUERY function really comes in handy.

    Now you have at your disposal some powerful functions for looking up data by column name. I hope this proves useful. Please share your comments, ideas, and suggestions below.

    VLOOKUP is a commonly used search function that lets you look up a value in one table and use it in another. It takes its name from the fact that it performs a “vertical lookup” — it searches a specified column vertically for a search key and then returns the value you’re looking for from the same row.

    VLOOKUP works more or less the same way in both Excel and Google Sheets; if you already know how to use VLOOKUP in Excel, making the transition to Google is not difficult. There’s no wizard in Google Sheets, though, so you’ll need to enter all the values manually.

    How to use VLOOKUP with Google Sheets

    The easiest way to understand how to use VLOOKUP is with an example. Imagine you have a table in a Google Sheet that represents data about products in inventory, including part number, name, price, and so on. If you want to create a second table that only includes the part number and price, you could use VLOOKUP to extract price from the spreadsheet knowing only the part number.

    1. Enter the part number you want to find and then, in the field next to it, enter “=VLOOKUP” and press tab to start entering the arguments of the formula.
    2. The first argument is the search key, which is the part number you just entered in the cell to the left. Either type the value into the formula or click the cell to the left to automatically enter it into the formula. Type a comma.
    3. The second argument is the range. You’ll want to specify the set of columns to include in the search. You can type it, as in “A:E” or click on the first column header and then drag the mouse to the last column in the table. Type a comma.
    4. The third argument is the column that contains the value you’re looking for. In this example, we want the price, which is the third column in the range. Type a 3 and add a comma.
    5. Type “False” and add the closing parenthesis.

    The final formula will look like this:

    =VLOOKUP(G2,A:E,3,false)

    You should see the result appear in the cell with the formula.

    You can drag this cell down to copy it to subsequent cells in the column. For example, if you have a lot of parts, this would help you quickly make a table of prices for part numbers.

    One important note: VLOOKUP can’t return a value that is to the left of the search key, so you’ll need to be sure the value you are looking for in the table is to the right of the search key.

    Understanding VLOOKUP syntax

    Here is what the VLOOKUP formula looks like:

    =VLOOKUP(search_key, range, index, [is_sorted])

    • The “search_key” is the value you want to search for. For example, if you want to know the price of a product, you might search for the product name or item number in the same row.
    • The range is the columns that contain the data.
    • The index is the column that contains the value you want to find. In the example of finding the price of a product, this is the price column. Rather than using the column letter, you number the columns in the range; the first column is 1, and so on.
    • The final value is “true” or “false” and is used to indicate if the index column has been sorted. It’s optional, but defaults to “true” if you don’t include it — which will give you the wrong result if the table isn’t sorted.

    How to use VLOOKUP on multiple sheets

    That procedure will help you build a VLOOKUP table if you’re extracting information from a table on the same sheet, but if you want to build a table on a different sheet, you’ll need to make one small change: You need to modify the range to an absolute value that references the name of the spreadsheet.

    For example, suppose you have a Google Sheets workbook with a sheet named “Parts” and you want to extract prices but store them on a new sheet named “Audit.” The range needs to be prefaced with the name of the sheet and an exclamation mark (!). The formula will look the same but instead of this:

    =VLOOKUP(G2,A:E,3,false)

    It needs to look like this:

    =VLOOKUP(G2,Audit!A:E,3,false)

    How to use VLOOKUP with a wildcard

    You can also use VLOOKUP to search for partial matches using wildcards — you simply need to use the asterisk (*) or question mark (?) in the search key. The asterisk can be used to match any sequence of characters, while the question mark only replaces a single character.

    How to use VLOOKUP to find the closest match

    While most of the time you’ll want to find an exact match, you might sometimes need to find the closest match. For example, suppose you are looking for a part that’s less than a target price. Here’s how to do that:

    1. Sort the index column — in other words, the column with the price you are looking for. If you don’t sort the table, you won’t get accurate results. To do that, select the first row, then click “Data” in the menu. Choose “Sort sheet by column A -> Z.”
    2. Enter your formula as you normally would.
    3. To complete the formula, set the “is_sorted” argument to “True.”

    Often you may want to autofill dates in Google Sheets. Fortunately this is easy to do using the simple drag and fill feature built into Google Sheets.

    The following examples show how to autofill dates in Google Sheets in practice.

    Example 1: AutoFill Days in Google Sheets

    To autofill a list of days in Google Sheets, simply type in one date to start:

    How to apply a formula to an entire column on google sheets on android

    Then hover over the bottom right-hand corner of the cell until a tiny “+” appears. Then click and drag down to however many cells you’d like in the same column:

    How to apply a formula to an entire column on google sheets on android

    The result is a list of consecutive days.

    Example 2: AutoFill Weeks in Google Sheets

    To autofill a list of weeks in Google Sheets, simply type in two dates that are exactly one week apart:

    How to apply a formula to an entire column on google sheets on android

    Then highlight both cell A1 and cell A2, then hover over the bottom right-hand corner of cell A2 until a tiny “+” appears.

    Then click and drag down to however many cells you’d like in the same column:

    How to apply a formula to an entire column on google sheets on android

    The result is a list of consecutive weeks.

    Example 3: AutoFill Months in Google Sheets

    To autofill a list of months in Google Sheets, simply type in two dates that are exactly one month apart in cells A1 and A2.

    Then highlight both cell A1 and cell A2, then hover over the bottom right-hand corner of cell A2 until a tiny “+” appears.

    Then click and drag down to however many cells you’d like in the same column:

    How to apply a formula to an entire column on google sheets on android

    The result is a list of consecutive months.

    Additional Resources

    The following tutorials explain how to perform other common operations with dates in Google Sheets: