How to copy an email on pc or mac

Posted 30, Jan 2019 | By Editorial Team

Summary: MS Outlook email application can be utilized on both Mac OS and Windows OS, however, both platforms store mailbox data in different kinds of data files. Once on Mac, Outlook data stored within OLM files and on Windows, it is stored within PST files. Here, we explain several reasons why users want to convert OLM files to PST format.

The OLM file format is specific to Outlook for Mac it was devolved with Outlook 2011 for Mac. Its function and use are the same as that of Microsoft Outlook PST files on Windows. This suggests that it store all mailbox data like Inbox, calendars, contacts, etc. As the OLM file is specific to Mac, it cannot be accessed through Windows Outlook. Thus, if a user has recently shifted from a Mac operating system to a Windows operating system, it’s may experience issues opening his/her mailbox data stored in OLM file through Outlook’s Windows version.

To open his/her emails, contacts, etc. the user will require to export and convert OLM to PST format and then the import the resultant PST file into Windows Outlook.

User Query:

“I am using Mac system and therefore, I plan to move to Windows system. Moreover, I will continue using Outlook even in Windows system. But my real challenge is about the Mac Outlook data. I want to transfer and move that data to my new Windows Outlook, but OLM is not workable with Windows. So, please suggest me how can I open my OLM files on Windows Outlook?”

Reasons to Import OLM files to Windows Outlook

There are several reasons why users need to convert Mac Outlook OLM files to Windows Outlook. Some reasons are listed below:-

  • A Switch of company or organization
  • Changing or upgrading of a computer
  • Working on multiple computers at a time

Way to Export Mac Outlook OLM emails to Windows Outlook PST Manually

User Query:

“I am working Mac Operating System for my personal needs for many years. I’m also having some other email accounts which are meant for business needs only. Now I think it is a compulsion to transfer all my email from Mac Outlook to Windows Outlook for easy management. One of my friends suggests Windows Operating System and it seems to be a better option to access your all emails from Mac Outlook to Windows Outlook. But can anyone suggest me the method to export Mac OLM files to Windows Outlook PST files.”

Follow the step-by-step procedure to Migrate emails from OLM files to PST format.

Step 1. Create IMAP Email Account

  1. Open Gmail account or other email account and then click on “Settings” option
  2. In settings, choose Forwarding and POP/IMAP option
  3. Now, confirm the status of IMAP; if it is not enabled then enable IMAP and click on Save changes.

Step 2. Configure Outlook for Mac Using IMAP Account

  1. Open Outlook for Mac and then click on Tools tab and choose Accounts option.
  2. Now, select the Email and provide your email id, password, and other information.
  3. Type IMAP server and select SSL connection along with SMTP server and 465 as a port number, after that click Add Account.

Step 3. Export emails from Outlook for Mac to IMAP Email Account

  1. Again open Outlook for Mac then choose the data which you want to transfer
  2. Right click on the selected folder then click on Move>Copy to Folder
  3. Give the name of your IMAP folder and select Copy
  4. Now, update IMAP folder with Send/Receive button and all your OLM emails are now in IMAP account.

Step 4. Configure Outlook for Windows with same IMAP Email Account

  1. Open Control Panel and choose Mail>Email Accounts>New
  2. Select “Manually Configure Server Settings” option and click Next
  3. Select “IMAP/POP Settings” then click Next button
  4. Now, give your IMAP Account identifications and Incoming and Outgoing server details then click More Settings.
  5. After that, click the “Advanced” section and provide 993 port number in IMAP server and select SSL connection
  6. Provide the port number of SMTP server as 465 and choose SSL connection then click OK
  7. Now click on Next button, it will take a few moments then click Finish

Drawbacks of the Manual Solution to Import Mac Outlook to PST

There are some reasons that one should avoid using a manual method:

  • It is a long process, so the user may skip some steps.
  • It does not migrate OLM files to PST format; it only exports the mailbox data of OLM files to Windows Outlook.
  • If a file gets corrupt and damaged during exporting or importing, the user may lose his data.
  • This manual procedure doesn’t ensure 100% safe migration of the data.
  • It is not assuring any guaranteed results after completion.
  • The entire process is time-consuming and confusing, and it is difficult to execute.
  • The users must have the technical knowledge to perform the manual process

So, for the above situations, you have to follow a certain process to achieve the successful conversion. So, a have a look at the tricks for the migration procedure.

Error-Free Solution to Import Mail from Mac Outlook to Windows Outlook

A user can opt for an error-free solution: the OLM to PST Converter. It comes with different advanced and unique features, and it is easy to operate of any type of users. Using third-party tool, users can export emails from Mac Outlook to Windows Outlook in few simple steps.

Conclusion

I think this article will be helpful for you to export Mac OLM files to PST by following the DIY method. The two methods are explained here you can choose any of the discussed above. If you feel any difficulty in manual solution then you can go for the Third-party solution which is suggested in this blog.

Emails normally stay in your email program, but occasionally you might need to keep a copy as an offline backup. Here’s how to save an email to your hard drive so it’s always available and accessible.

Saving an Email from Gmail

To save an email from Gmail, open the email and click the three dots in the top-right corner next to the “Reply” button.

In the menu that pops up, click “Download Message.”

How to copy an email on pc or mac

Your email will be saved to your default download location in .eml format. This can be opened by any email client or any browser. There’s no way to save multiple emails simultaneously, so if you want to download a lot of messages, you’ll have to use Google’s Takeout service to save your data.

Saving an Email from Microsoft Outlook

To save an email from the Outlook client, open the email and click “File.”

How to copy an email on pc or mac

Now, click the “Save As” button.

How to copy an email on pc or mac

Choose the location where you want to save the email and then select the “Save” button.

How to copy an email on pc or mac

Your email will be saved in .msg format, which is a Microsoft format you’ll need to open in Outlook.

You can also drag and drop an email from Outlook into a folder on Windows. This is particularly useful if you want to save multiples emails. To do this, select the emails you want to save and drag them into a folder in Windows Explorer.

There is no way to download emails from the Outlook web app, so you’ll need to install the client. However, if you’re interested in the content of the email rather than the email itself, you can print an email to PDF from the Outlook web app and save that to your hard drive instead.

This method will work on both Windows (from Windows 8 upwards) and Mac because each has a built-in “Print to PDF” function.

To do this, open the email in the Outlook web app, click the three dots in the top right, and then select the “Print” button.

How to copy an email on pc or mac

In the window that opens, click “Print.”

How to copy an email on pc or mac

In the Print dialog, select “Print to PDF.”

How to copy an email on pc or mac

We’ve used a Windows device for this, but the process is the same for a Mac. Your email will be printed to a PDF and saved to the location of your choice.

Saving an Email from Apple Mail

To save an email from Apple Mail, open the email and click File > Save As.

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In the panel that opens, change the name of the email (if required), choose a location to save it, and click the “Save” button.

How to copy an email on pc or mac

The email will be saved in .rtf (Rich Text Format) rather than a specific email format. You can change this when you save it, choosing either “Raw Message Source” or “Plain Text.”

How to copy an email on pc or mac

Like Outlook, Apple Mail allows you to drag and drop emails, so if you have multiple emails, you can select them all and drag them to the location of your choice.

How to copy an email on pc or mac

Moving from macOS to Windows 10? Bring your mailboxes with you using these simple steps.

How to copy an email on pc or mac

The Apple ecosystem of proprietary hardware, operating systems, software and services is fantastic, as long as you remain an Apple loyalist. But the maker of Macs and iPhones doesn’t make it easy for you to jump ship if you decide you’d rather go with Windows 10 or Linux instead. Much of your personal data and settings will remain locked up in Apple’s proprietary formats. At first glance, this may seem to be the case with Apple Mail. But liberating your emails and inboxes from Apple Mail and moving to a different client for Windows 10, such as Microsoft Outlook or Mozilla Thunderbird, is surprisingly easy.

Here are two ways to do it:

Method 1: Sync Apple Mail via IMAP

The first method is the easiest, and for most cases, it’ll work.

Apples built in mail client uses the IMAP storage format, which keeps a copy of your messages on both the server and your Mac. If you are already using an iCloud email address, you can sign into a supported email client on Windows 10 such as Windows Mail, Microsoft Outlook 2016 or Mozilla Thunderbird and your emails will show up.

If you have an @icloud.com email address, simply set up your new email client in Windows 10 using your icloud.com credentials. For example, in Windows Mail, choose iCloud. Enter your iCloud address and your Apple ID password. In Windows Mail, the application will automatically detect the server settings.

How to copy an email on pc or mac

If you are using an email client that doesn’t automatically detect iCloud’s server settings, use the following IMAP settings:

  • Server name: imap.mail.me.com
  • SSL Required: Yes (try TLS if SSL doesn’t work)
  • Port: 993
  • Username: Enter your iCloud user name or your entire email address
  • Password: Enter your iCloud password or generate an app specific password if you’ve enabled 2-factor authentication for your Apple ID

For the outgoing SMTP server, use these:

  • Server name: smtp.mail.me.com
  • SSL Required: Yes
  • Port: 587
  • SMTP Authentication Required: Yes

If you are using Gmail or another web-based email service that supports IMAP, you can do the same thing: enter your IMAP credentials and your messages will sync automatically. (If you use something other than iCloud for your email, the server settings will vary, but you can usually find them in the email provider’s support pages. If you are having trouble finding one, leave us a comment and we can help.)

Method 2: Export your Mailboxes to a File

If, for some reason, you aren’t using an IMAP server with Apple Mail, you can still export your mailboxes to another email client.

There are numerous email clients on the Mac, and the one you use might vary when it comes to migration. For the purposes of this article, I am going to discuss the two most popular clients: Mail and Microsoft Outlook. Not many users are fans of Microsoft’s new Windows Mail client in Windows 10. If you want, you can choose from other brands such as Mozilla Thunderbird; or use web mail services such as Gmail or Outlook.com.

If you do need to export emails stored on your Mac, Apple Mail only supports the .mbox format. There is a free third party utility called SoftTweak MBOX to PST Tool, which you can use to import your emails into Outlook 2016. In Apple Mail, select the mailbox you want to export, right click it then click Export…

How to copy an email on pc or mac

Save the .mbox file onto an external drive or a cloud storage account that you can access from your Windows 10 PC. After that, move on to the next step of importing your .mbox file.

How to copy an email on pc or mac

Import .MBOX Mail Files into Mozilla Thunderbird

Mozilla Thunderbird is a free email client for Windows. It works more like Mail, while Windows 10’s built in Windows Mail app is more cloud based. With Windows Mail, there are no options to migrate messages except if you already have an account setup using IMAP. First, download then install Mozilla Thunderbird then download the free ImportExportTools add-on from Mozilla.

How to copy an email on pc or mac

Launch Thunderbird, press the Alt
key on your keyboard, click Tools > Add-ons

How to copy an email on pc or mac

Select the hamburger menu, click Install Add-on, browse to where the ImportExportTools add on is saved then click Open.

How to copy an email on pc or mac

Click Install Now

How to copy an email on pc or mac

Click Restart now to confirm changes.

Press the Alt key on your keyboard, click Tools > ImportExportTools > Import mbox file.

How to copy an email on pc or mac

Select Import directly one or more mbox files then click OK

How to copy an email on pc or mac

Open the .mbox folder file

How to copy an email on pc or mac

Select the .mbox file then click OK. That’s it, your messages should be imported into Thunderbird.

How to copy an email on pc or mac

Conclusion

Those are the two main ways you can export/import email from Apple Mail to a Windows-based email client. Thanks to the prevalence of IMAP, most of you will be able to get by with the easier Method 1. If that’s not working out for you, let us know what issues you’re running into and we can help out.

Moving from macOS to Windows 10? Tell us why in the comments.

Want to take all your cherished emails? Find out here how to move mail to a new Mac and copy “On My Mac” email folders using Apple Mail.

First, No Sooner Had She Stepped Ashore Than Asking for a Cup of Tea

Alas, such a refreshment was not to be yet for Catherine, the Portuguese princess that had arrived in Portsmouth on 13 May 1662 to become wife of Charles II and queen of—Britain.

This, story has it, is how the British tradition of drinking tea got started. Together with a few other culinary customs, Catherine of Braganza brought tea to the British Isles.

Want to pack up, step ashore—and ask for your On My Mac email folders in Apple Mail?

Move Mail to a New Mac: How to Copy On My Mac Email Folders

To move and copy an On My Mac email folder to a new computer from one Apple Mail to another:

1) On the old Mac:

  1. Open the folder you want to copy under On My Mac in Apple Mail on macOS.
    Note: Mail will export any sub-folders to that folder as well. You can choose whether you want to import them on the new Mac.
  2. Select Mailbox | Export Mailbox… from the menu.
  3. Choose a location that will allow you to move the created file to the new Mac.
    Tip: An online drive such as iCloud Drive, OneDrive or Google Drive work well; you can also use an external hard drive, a phone or tablet or AirDrop, for example.
  4. Click Choose.

Now transfer the created .mbox files to the new Mac.

To avoid issues during copying, you can compress the files: click on the .mbox file with the right mouse button and select Compress “___.mbox” from the context menu.

2) On the new Mac:

  1. Open Mail.
  2. Select File | Import Mailboxes… from the menu.
  3. Make sure Apple Mail is selected under Import data from:.
  4. Click Continue.
  5. Highlight the .mbox file (or files; you can import more than one folder at a time).
  6. Now click Choose.
  7. Make sure all folders you do want to import are checked.
  8. Click Continue.
  9. Now click Done.
  10. Find the imported folders under the Import in the On My Mac section.

How to Move All On My Mac Mail to a New Mac Computer

Have a whole slew of folders under On My Mac in Apple Mail? You need not export them all individually to migrate to a new Mac.

To copy email folders from one computer’s On My Mac section in macOS Mail to another:

/Library/Mail/V7 .
Note: For versions of Mail other than 13 (from macOS Catalina 10.15), the last folder may be different, e.g. “V5” or “V6” (macOS Mojave) instead of “V7”.

  • Click Go.
  • Go through the folders named with random strings until you find one that has .mbox files whose names correspond to the folders under On My Mac in Mail.
  • Highlight and copy all .mbox files to the new computer.
    Note: To turn all files into one document you can copy easily, highlight the .mbox files, click with the right mouse button on one of them and select Compress __ Items from the context menu that has appeared.
  • See above for importing allOn My Macfolders on a new computer.
  • (How to copy “On My Mac” email folders to a new computer with Apple Mail tested with Mail 13 under macOS Catalina 10.15; updated October 2020)

    If you’re unfamiliar with Outlook, you may be confused about where to find the option to save an email as a PDF. It is somewhat hidden for the uninitiated since it’s not directly available through Outlook. You have to go through the “print” option and then choose to convert it.

    The steps may vary slightly depending on the type of computer you have. That said, the initial steps in getting to the print option for an email should be the same. So if you’re familiar with your computer’s printing procedures, you will likely be fine from there.

    With that in mind, here’s how to get it done:

    Check out the products mentioned in this article:

    Apple Macbook Pro (From $1,299.00 at Apple)

    Lenovo IdeaPad 130 (From $469.99 at Walmart)

    How to save an Outlook email as a PDF on a Mac

    1. Open Outlook and log into your account, if needed.

    2. Select the email you want to save as a PDF.

    3. Click the three dots in the top-right corner of the message.

    4. Select “Print.”

    5. Confirm your selection by clicking “Print” again.

    6. Click the dropdown to change the destination to “Save as PDF.”

    7. Click “Save.”

    8. Select your save destination, and change the file name if desired, then click “Save.”

    How to save an Outlook email as a PDF on a PC

    1. Follow steps one and two from the above section .

    2. Click “File” on the menu and then “Print.”

    3. From the drop-down menu, select “Microsoft Print to PDF.”

    4. Click “Print.”

    5. In the “Save Print output As” pop-up box, select a folder for your PDF, name the file and then “Save.”

    Don’t lose important emails and contacts, back up your Outlook PST file

    How to copy an email on pc or mac

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    What to Know

    • Go to File >Info >Account Settings >Data Files, highlight the PST file, select Open File Location, then copy the highlighted file.
    • Go to the folder in which you want the backup or copy of the PST file, then select Home >Paste or press Ctrl+V.
    • Outlook stores the most important data in PST files, but some settings are stored in separate files, which you may also want to back up.

    This article explains how to make a copy of your Outlook emails so that you have a backup copy. Instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365.

    Back up or Copy Your Outlook Mail, Contacts, and Other Data

    Creating a backup copy of your Personal Folders (.pst) files or moving them to a different computer can be as easy as copying a single file.

    Go to File and select Info.

    How to copy an email on pc or mac

    Select Account Settings > Account Settings.

    In the Account Settings dialog box, select the Data Files tab.

    How to copy an email on pc or mac

    In the Name list, highlight the PST file that you want to archive.

    OST files (files in the Location column that have the .ost extension) store emails for Exchange and IMAP email accounts. You can copy these OST files, but to extract data from OST files, use a third-party tool such as OST to PST Converter.

    Select Open File Location.

    How to copy an email on pc or mac

    In Windows File Explorer, right-click the highlighted file.

    How to copy an email on pc or mac

    Select Copy.

    If you don’t want to right-click the file, go to the Home tab and select Copy. Or, if you prefer keyboard shortcuts, press Ctrl+C.

    How to copy an email on pc or mac

    Go to the folder in which you want the backup or copy of the PST file, then select Home > Paste. Or, press Ctrl+V.

    Close the Windows Explorer window.

    In the Account Settings dialog box, select Close.

    What Outlook Data and Preferences Are Not Kept in PST Files?

    Outlook stores the most important data in PST files, but some settings are stored in separate files, which you may want to back up or copy as well.

    Specifically, these files and their default locations include:

    If you have just started using a Mac for the first time, or if you’re switching from Windows, you might be wondering how to copy and paste text, media, and files on your new computer. Don’t worry, it’s quite simple!

    How to Copy and Paste on Mac Using Keyboard Shortcuts

    While it may look different, many of macOS’s functions are similar to Windows 10. Just like Microsoft’s operating system, there are keyboard shortcuts to copy and paste text, media, and files on your Mac.

    First, select content like text or files and then press the Command+C keyboard shortcut to copy the content.

    How to copy an email on pc or mac

    Now, go to the destination where you want to post this content and use the Command+V shortcut to paste them.

    How to copy an email on pc or mac

    If you’re using text and you want to match the destination’s style, use the Command+Shift+V shortcut to paste the content in the same style as the rest of the document.

    How to Copy and Paste on Mac Using Menus and Mouse

    If you don’t want to use keyboard shortcuts, or if you don’t have access to a keyboard, you can also copy and paste on your Mac using context menus.

    First, use your mouse to select or highlight content. This can be a text paragraph or files and folders in the Finder app. Next, right click on your mouse or trackpad to open the context menu. Here, click on the “Copy” option to copy the content.

    How to copy an email on pc or mac

    You can also go to the toolbar at the top of your Mac’s screen and select the “Copy” option from the “Edit” menu (if available).

    How to copy an email on pc or mac

    Now, go to the place where you want to paste the content and right click on your mouse or trackpad. Here, select the “Paste” option.

    How to copy an email on pc or mac

    You can also go to the “Edit” menu from the toolbar and select the “Paste” option to paste the content.

    You’ll see that the content will show up instantly at the destination.

    How to Copy and Paste Between iPhone, iPad, and Mac

    This is an advanced tip for Apple users who use an iPhone, iPad, and Mac together. If you’re using macOS Sierra and higher on your Mac (and you have updated your iPhone or iPad to the latest version), you can easily copy and paste text and data between all of your Apple devices thanks to the Universal Clipboard feature.

    Now, you don’t really need to do anything to set the feature up. If all of your devices support Continuity and have the Handoff feature enabled (and they are enabled by default), Universal Clipboard should work automatically. Just make sure that both devices are near one another and that they are on the same Wi-Fi network (with Bluetooth enabled).

    For example, let’s say you’re copying a photo from your iPhone to your Mac. Press and hold on the photo on your iPhone to see the context menu. Here, select the “Copy” option.

    Now, move to your Mac and go to the app or the section where you want to paste this photo. Simply press the Command+V keyboard shortcut. You’ll see a small window telling you that the transfer of the photo is in progress.

    In a couple of seconds, the photo will be available in the document.

    How to copy an email on pc or mac

    This works for text, media, and files as well.

    Just switched from Windows to Mac? We have the perfect tips to ease your transition.

    Don’t lose important emails and contacts, back up your Outlook PST file

    How to copy an email on pc or mac

    • Tweet
    • Share
    • Email

    What to Know

    • Go to File >Info >Account Settings >Data Files, highlight the PST file, select Open File Location, then copy the highlighted file.
    • Go to the folder in which you want the backup or copy of the PST file, then select Home >Paste or press Ctrl+V.
    • Outlook stores the most important data in PST files, but some settings are stored in separate files, which you may also want to back up.

    This article explains how to make a copy of your Outlook emails so that you have a backup copy. Instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365.

    Back up or Copy Your Outlook Mail, Contacts, and Other Data

    Creating a backup copy of your Personal Folders (.pst) files or moving them to a different computer can be as easy as copying a single file.

    Go to File and select Info.

    How to copy an email on pc or mac

    Select Account Settings > Account Settings.

    In the Account Settings dialog box, select the Data Files tab.

    How to copy an email on pc or mac

    In the Name list, highlight the PST file that you want to archive.

    OST files (files in the Location column that have the .ost extension) store emails for Exchange and IMAP email accounts. You can copy these OST files, but to extract data from OST files, use a third-party tool such as OST to PST Converter.

    Select Open File Location.

    How to copy an email on pc or mac

    In Windows File Explorer, right-click the highlighted file.

    How to copy an email on pc or mac

    Select Copy.

    If you don’t want to right-click the file, go to the Home tab and select Copy. Or, if you prefer keyboard shortcuts, press Ctrl+C.

    How to copy an email on pc or mac

    Go to the folder in which you want the backup or copy of the PST file, then select Home > Paste. Or, press Ctrl+V.

    Close the Windows Explorer window.

    In the Account Settings dialog box, select Close.

    What Outlook Data and Preferences Are Not Kept in PST Files?

    Outlook stores the most important data in PST files, but some settings are stored in separate files, which you may want to back up or copy as well.

    Specifically, these files and their default locations include: