How to create a filter in gmail

Gmail Filters are a set of rules that allow you to automatically redirect emails as they enter your Gmail inbox.

With so many emails landing in your inbox every single day, you can see how this might save you a hefty chunk of time.

We all receive unwanted emails from sites or businesses that we don’t remember signing up to. Rather than block the sender, you can simply send them to the trash automatically.

Or maybe you’re subscribed to a bunch of marketing emails, but you like to read them on a particular day. Well, they can be automatically sent to a specific folder, and you can check them out at your leisure.

In addition, you can apply different colors to your filters so that you can quickly recognize certain types of email. You can also add importance markers and much more.

Gmail Filters are a very powerful way to free up time and become more productive.

So how do you go about creating them?

Create a Gmail Filter Using the Gmail Search Bar

Step 1. Head to the search bar at the top of the Gmail interface and type in an email address that you would like to create a filter for. Alternatively, you could search for a particular keyword to create a topic-specific folder.

Step 2. Click the little arrow on the right to refine your filter even more.

Step 3. In the new menu, you can refine by email address (to and from), subject, keyword, and much more.

Step 4. When you’ve refined your filter, click the Create Filter button at the bottom.

Step 5. This will take you to another menu as you can see in the image below (and we’ll touch on the different options later in this guide).

Step 6. To get started, select Categorize as, choose a category, and select Also apply filter to matching conversations. This will create a filter to categorize every single email into that filter, including past conversations.

Step 7. Click Create filter to confirm.

Create a Gmail Filter Using the Settings Menu

Step 1. Head over to Settings on the top right-hand side of the Gmail interface.

Step 2. On the Settings screen, click the Filters and blocked addresses tab.

Step 3. Here, you can see all the filters you have created. To create a new filter, click on Create a new filter below your current filters.

Step 4. This will then open up the menu from Step 3 in the last section of this article.

Step 5. Repeat steps 3 to 6 from the last section.

What Actions Can Be Performed with Gmail Filters?

The following are the actions you can apply to filters, and they can also be combined to create even more specific criteria. Play around with the different options to see how you can make your email inbox work for you.

  • Never send it to Spam
  • Apply a label
  • Delete it
  • Skip the inbox
  • Mark as read
  • Forward it to
  • Always mark it as important
  • Star it
  • Categorize as
  • Never mark it as important

If you find something isn’t working, you can always edit or delete your filters.

Editing and Deleting Your Gmail Filters

Editing Gmail Filters

Step 1. Head to the Settings menu.

Step 2. On the Settings screen, click the Filters and blocked addresses tab.

Step 3. You should now see your current filters, as well as Edit and Delete options to the right-hand side. Click Edit next to the filter you’d like to modify.

Step 4. The new menu will allow you to edit the current filter as you wish. Once you have edited the first section, click Continue.

Step 5. When you’re prompted with the next set of options, adjust them, and click Update filter.

Deleting Gmail Filters

Step 1. Head to the Settings menu.

Step 2. On the Settings screen, click the Filters and blocked addresses tab.

Step 3. You should now see your current filters, as well as Edit and Delete options to the right-hand side. Click Delete next to the filter you’d like to remove.

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In this phase of this How to Create Gmail filters tutorial, we will go into some of the advanced features you can use in your filters. When it comes to Gmail, one of the most used services these days is for sorting your mail. You can sort your emails by the recipient, to display only those mails you want to read. There are Gmail tools that let you set up preferences for different people like your family, coworkers, and so on. Once you have these settings, you can select the right option for a specific person to whom you want to sort your incoming mail.

Table of Contents

How to Create Gmail Filters Instantly?

Step 1 to Create Filters in Gmail

Let us take a further look at one of these Gmail filters for organizing your mails based on the sender’s IP address. This feature helps you organize your mails based on the sender’s IP address. All you need to do is click the ‘IP Lookup’ link in the Gmail panel and click the option ‘Find IP.’ In the new window, enter the IP address of the sender you want to look up. Then all you have to do is click the ‘Search’ button to filter the search results based on the IP address of the sender. You can also specify a specific domain name if you want to filter emails sent to a specific domain name.

Step 2 to Create Rules in Gmail Account

The second stage of this how to make Gmail filters tutorial explains how to use Gmail’s email Analytics module. This module is actually integrated with Google Analytics and allows you to obtain detailed statistics about who is opening your emails and why. This information can help you pinpoint the problems or areas where you can make improvements in order to improve your email delivery service. This is the data you need to create customized filters. For instance, you can use an IP-based algorithm to sort your emails according to their contents, based on the content of the emails you have sent them.

Step 3 to Make a Label in your Gmail

The third phase of this how to add Gmail filters tutorial covers the installation of the Gmail filters in Gmail. The installation of the Gmail filters is easy. It will allow you to create a filter with an ‘opt-in list’ that will only allow people who are on your ‘approved emailing lists’ to be able to access your emails. You need to create this filter in the ‘filter’ area of your ‘personalization’ settings.

Step 4 to Add Filters in Gmail

The fourth step in this tutorial shows you how to use the Gmail filters to manage your inbox. To manage the inbox, you need to use your ‘filter’ section to create and apply different kinds of filters. These filters will be used to manage your emails according to the kind of messages you want them to contain – whether it is a message that is important and useful to you or not.

Step 5 to Automatically Add Gmail Filters

The fifth step of this How to Create Gmail filters tutorial shows you how to use the Gmail filters to automatically send a specific message to one particular person when you receive it in your inbox. This is important for e-mail users who do not want to receive all messages in their Inbox. With an ‘automatic mark’ option, you can mark important mails as spam and make sure they stay away from your Inbox. However, you can also use the other two filtering options in order to manage what messages stay and go straight into your inbox.

Step 6 to Create Categories in Gmail Inbox

The sixth step of this tutorial shows you how to use filters to create categories in your Inbox so that you will never forget an important email. By using categories, you will have a much easier time categorizing your emails and you will always know where to find important mails.

Step 7 to Organize your Gmail

The seventh step explains how to use keywords in the third phase of this tutorial which is how to filter emails based on specific keywords. When you type in a keyword, Google will automatically show you different search results based on that keyword. To make sure that you are getting relevant results and eliminate irrelevant mail, you can use the advanced search feature to search for keywords.

How to create a filter in gmail

Control incoming emails before you even see them. You can set up filters in Gmail from scratch to prepare for messages to come.

You can easily set up a filter, or rule, based on a current email you see in Gmail. But maybe you want to create filters before those emails arrive. Perhaps you recently set up a new Gmail account or access to another email account from Gmail.

You can get ahead of the game by creating filters from scratch. Then when the emails start pouring in, they’ll go to a folder, be marked, or get labeled, making it easier to manage your inbox.

Access Gmail Filters in the Settings

To set up a filter, open your Gmail settings. Click the gear icon on the top right and select See all settings in the sidebar.

Choose the Filters and Blocked Addresses tab and click Create a new filter.

Once you create your first filter, you can return to this spot in your settings to review or edit your filters anytime.

Create a Gmail Filter

The filter creation tool is attached to the Search box. This allows you to apply the filter you create to emails currently in your inbox and new ones that arrive.

You can base a filter on who an email is from, who it’s to, what’s in the subject, what’s in or not in the body if it has an attachment or its size.

How to create a filter in gmail

You can also use a combination of these conditions. This allows you to create filters for things like large emails from your boss, messages for shopping deals from stores you subscribe to, or emails from your friend that contain attachments.

Fill out the criteria you want to use, whether one or more and click Create filter.

How to create a filter in gmail

Next, choose what you want to do with emails that meet your conditions. You have 10 different options like mark it as read, apply a label, delete it, mark it as important, and categorize it.

How to create a filter in gmail

Here again, you can select more than one action. So you can mark an email as “read” and apply a label, star and forward it, or archive and categorize it.

Select the actions you want to apply. Then at the bottom of the list, check the box to Also apply filter to X matching conversations if you want to perform the actions to matching emails already in your inbox, if any. Click Create Filter.

How to create a filter in gmail

Your filter is then ready to go and do exactly as you want with emails that arrive matching your conditions.

Edit or Delete a Filter

To make changes to a filter, you create or remove one, go back to See all settings > Filters and Blocked Addresses. Then click Edit or Delete on the right side of the filter per your preference.

Save Time and Energy With Filters in Gmail

By setting up filters, you can automatically take action on emails you receive. The upfront time you spend creating filters saves you time in the long run and keeps your inbox more manageable.

For additional ways to manage emails in Gmail, look at how to set up multiple inboxes or create and use Gmail templates.

How to create a filter in gmail

Control inbound e-mails just before you also view all of them. You may put together filters in Gmail from the ground up to organize notifications to happened.

You may conveniently put together a filter, or even regulation, based upon an existing e-mail you viewin Gmail But possibly you really want to create filters just before those e-mails get here. Perhaps you just recently established a brand new Gmail profile or even gain access to to one more e-mail profile from Gmail.

You may be successful of the video game through generating filters from the ground up. Then when the e-mails begin putting in, they’ll go to a directory, be actually signified, or even obtain tagged, creating it simpler to endure your inbox.

Access Gmail Filters in the Settings

To established a filter, open your Gmail setups. Click the equipment symbol on the best right and also pick See all setups in the sidebar.

Choose the Filters and also Blocked Addresses button and also click on Create a brand new filter

Once you create your very first filter, you may come back to this place in your setups to customer review or even modify your filters anytime.

Create a Gmail Filter

The filter production resource is actually fastened to the Search package. This permits you to use the filter you create to e-mails presently in your inbox and also brand new ones that get here.

You may locate a filter on that an e-mail is actually from, that it is actually to, what is actually in the target, what is actually in or otherwise in the body system if it possesses an add-on or even its own measurements.

You may likewise utilize a blend of these ailments. This permits you to create filters for points like big e-mails from your employer, notifications for buying packages from outlets you sign up to, or even e-mails from your good friend which contain accessories.

Fill out the requirements you really want to make use of, whether several and also click on Create filter

Next, select what you really want to perform with e-mails that satisfy your situations. You possess 10 various choices like score it as read, use a tag, remove it, signify it as crucial, and also classify it.

Here once again, you may pick much more than one activity. So you may signify an e-mail as “read” and also use a tag, superstar and also onward it, or even repository and also classify it.

Select the activities you really want to use. Then at the end of the listing, examine package to Also use filter to X matching talks if you really want to do the activities to matching e-mails currently in your inbox, if any type of. Click Create Filter.

Your filter is actually at that point prepared to go and also carry out specifically as you really want along with e-mails that get here matching your situations.

Edit or even Delete a Filter

To produce improvements to a filter, you create or even eliminate one, get back to See all setups > > Filters and alsoBlocked Addresses Then click on Edit or even Delete on the correct edge of the filter every your taste.

Save Time and also Energy With Filters in Gmail

By putting together filters, you may instantly act on e-mails you acquire. The beforehand opportunity you devote generating filters spares you opportunity in the long haul and also maintains your inbox much more convenient.

For added methods to deal with e-mails in Gmail, take a look at how to established several inboxes or even create and also utilize Gmail design templates.

Manage incoming email messages automatically with Gmail’s filters and labels. You can also flag important email, or archive messages so you can read them later.

Examples

  • Automatically apply labels to categorize incoming messages, such as customer feedback or project-related messages.
  • Getting messages you don’t need right now, such as newsletters? Let Gmail automatically archive them so you can keep a clean inbox and read them later.
  • Flag VIP emails.
  • Archive notifications.

Create a label

  1. Open Gmail.
  2. At the top right, click Settings See all settings.
  3. Click the Labels tab.
  4. Scroll to the Labels section and click Create new label.
  5. Enter the label name and click Create.
    • Gmail label names can be up to 225 characters long.
    • You can also create nested labels, which are like subfolders.

Create a filter and automatically label email

  1. In the search box at the top, click the Down arrow .
  2. Enter terms to match specific messages. For example, to filter and label emails from an account, in the From: field, enter the email address.
  3. At the bottom of the search window, click Create filter.
  4. Scroll to Apply the label: and choose a label.
  5. Click Create filter.

For more tips on applying labels and filters, see Organize your inbox.

Flag an important email

Click Star or Important to mark an important message.

You can find messages with stars and importance markers in the Starred and Important sections of your inbox.

Archive email

Archived email messages move out of your inbox but stay under All mail, so that you can find them later. To archive email, select one or more email message. At the top, click Archive . Or, you can point to a single email and click Archive .

It’s important to point out that Gmail labels are different from folders. While folders require files to be stored and organized in one place, you can apply multiple labels to an email and search for that message under each individual label.

As an example, if you work for a large architectural firm and have clients nationwide, you can add labels to each incoming email for individual regions, states, and cities. If you want to search for an email from someone in Atlanta, you can find it in all of the labels for Southeast, Georgia, and Atlanta.

In this case, “Southeast” is your parent label — your dominant or primary label — while “Georgia” and “Atlanta” are your sublabels.

You can add an unlimited number of labels to an email, but if you delete an email, it will be erased from your inbox and every label attached to it.

If you use Gmail as part of your workflow, read on to learn how to create filters and labels in just a few quick steps. We’ll even include some handy visuals for reference.

Create a label on a desktop or laptop

Although you can create a Gmail label on smartphones and tablets, we recommend doing it on your laptop or desktop so you have more control over the process and can quickly apply changes to existing emails

Once you create labels, you can set Gmail filters that apply those labels to incoming emails from specific senders or with certain keywords as they hit your inbox. We’ll outline steps to set that up in the next section.

  1. In the Gmail toolbar on the left of your screen, scroll through the list of options and click on the “Create new label” link.
  2. Enter a name for the label in the dialog box that appears. If you would like to categorize your new label under an existing one, click the “Nest label under” checkbox and make a selection from the dropdown list below.
  3. After creating your label, you can assign a color for it and change how it appears in your Gmail toolbar. You can also use the same menu of options to modify your label or add a new one under it.

Create a filter that sends emails to labels

After creating the labels to organize your incoming emails, you must create the appropriate filters that will flag incoming messages as they arrive in your inbox. Doing this will help you manage your priorities, organize your inbox, and save the time it would take to manually apply labels to individual emails.

  1. Determine what you’d like to filter by using the search box at the top of your Gmail account. You can, for example, enter a specific email address, a person’s name, or a keyword that may appear an email. Once you’ve done this, click on the arrow pointing down in the search box.
  2. Click the “Create filter” button, located at the bottom right-hand corner of the options menu that appears below the Gmail search box.
  3. Click on the “Apply the label” checkbox in the new menu of options. Select the label to store future emails — from a specific sender or with a certain keyword — based on your entry in the search box by clicking on the arrow beside the “Apply the label” checkbox.
  4. Make your desired label selection or selections in the dropdown menu that appears. Reminder: If you place multiple labels on an email, that email will be stored and searchable under all of the labels.
  5. Click the “Create filter” button at the bottom right-hand corner of the menu options box once you’ve selected the label you want.

Edit or delete filters to change what’s sent to labels

Your labels — or what’s sent to them — should change over time so you can stay on top of things. Editing or deleting the filters that send emails to your labels will take a few steps, but going through this process will ensure you don’t lose track of the action items that matter to you.

  1. In Gmail, click the Settings icon that looks like a cog.
  2. Click on the “Settings” option in the dropdown menu that appears.
  3. Click on the “Filters and Blocked Addresses” tab in the “Settings” menu.
  4. Under the “Filters and Blocked Addresses” tab, make the appropriate changes to the label that you want by clicking the “edit” or “delete” links next to it.

How do you keep your emails organized in Gmail? Have you integrated labels into your workflow? We’d love to hear from you in the comments below.

I want to create a filter for all email sent by me only to me.

I do that because when I have a note that I want to remember, I send it to myself. I want to label all those notes so I can find them easily.

15 Answers 15

To search for email sent only to you and not to a mailing list, for example, you have to add the following to the search box (and then you can create a filter using that search; there is a link in the expanded search box that says “Create filter >>” or something):

This means it’ll search for email sent to “me” (that’s you) and not to everybody else (including you) (that’s * ), but the first part (i.e., To:me ) overrides that.

This new answer works if one of the other recipients has a top level domain that is common-ish and different from yours.

Aaron’s answer appears not to work, for two reasons. The first is that google does not implement wild cards in gmail (Wildcard search in Gmail). The second reason is that, from experience, I find the search considers BOTH conjuncts, to:me and, say, -to:com . It’s easy to check by entering to:me -to:com in the search bar, and finding that nothing sent to your gmail.com address is there.

From the question I linked above we know that you need to search tokens; e.g., top level domains like .com and .org. But we know we can’t just do

As an aside, don’t try and putting ALL top level domains in, as the search will be rejected for length. I got the above list from This blog post about common TLDs.

There is one more thing to deal with, and that is the empty to: field. My work around is to use is:important to limit the intrusion of these. Gmail complained when I tried to make a filter with this flag, but it did properly filter a new (important) email to me.

So, we come to my answer, where my own top level domains are .com and .uk (.ac.uk, but the .uk is a token in itself):

This enforces the following two properties: 1. Emails to anyone with a listed domain different from yours are rejected 2. If an email has one of your domains, it must be (at least) to you.

You can easily set up a filter, or rule, based on a current email that you see in Gmail. But you might want to create filters before those emails get through. Maybe you have recently set up a new Gmail account or accessed another email account from Gmail.

You can get ahead by creating filters from scratch. So when emails start to arrive, they will go into a folder, be marked or tagged, making it easier to manage your inbox.

Access the Gmail filters in the settings

To configure a filter, open the settings Gmail. Click on the gear icon located in the upper right and select See all settings in the sidebar.

Choose the tab Filters and blocked addresses and click Create a new filter.

Once you have created your first filter, you can return to this point in the settings to review or edit your filters at any time.

How to Create a Gmail Filter

The filter creation tool is attached to the search box. This allows you to apply the filter you create to the emails that are currently in your inbox and the new ones that arrive.

You can base a filter on who an email is, to whom it is addressed, what is in the subject, what is or is not in the body if it has an attachment or its size.

How to create a filter in gmail

You can also use a combination of these conditions. This allows you to create filters for things like large emails from your boss, sales messages from stores you are subscribed to, or emails from your friend that contain attachments.

Fill in the criteria you want to use, either one or more, and click Create filter.

How to create a filter in gmail

Next, choose what you want to do with the emails that meet your conditions. You have 10 different options like mark it as read, apply a tag, delete it, mark it as important and categorize it.

How to create a filter in gmail

Also here you can select more than one action. Thus, you can mark an email as “read” and apply a label to it, mark it with a star and forward it, or archive it and categorize it.

Select the actions you want to apply. Then, at the bottom of the list, check the Also filter X matching conversations box if you want to take action on matching emails already in your inbox, if any. Click on Create filter.

How to create a filter in gmail

Your filter is then ready to go and do exactly what you want with incoming emails that match your conditions.

How to Edit or Delete a Filter in Gmail

To make changes to a filter, create or delete one, go back to See all settings> Filters and blocked addresses. Then click Edit or Remove in the right part of the filter according to your preferences.

Save time and energy with Gmail filters

By configuring filters, you can automatically act on the emails you receive. The time you spend creating filters will save you time in the long run and make your inbox more manageable.

For other ways to manage emails in Gmail, see how to create and use Gmail templates.