How to write to your local council

GT Writing Task 1 (Letter Writing) Sample # 26

You should spend about 20 minutes on this task.

Your local council is considering closing a sports and leisure centre that it runs, in order to save money.

Write a letter to the local council. In your letter:

  • give details of how you and your friends or family use the centre
  • explain why the sports and leisure centre is important for the local community
  • describe the possible effects on local people if the centre closes

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,

Model Answer 1:

Dear Sir or Madam,

I am writing in regards to the local government’s decision to shut down the only sports and leisure centre we have in our community. A large number of people use this place and the declaration to close it to save money contradicts the interests of our community. I am hoping that you would reconsider your decision and keep it open for all.

I understand that as the head of the local council you need to consider several aspects of our community and make rulings which are beneficial for the community members. However, closing the only sports and recreation centre would not serve any good to the local people. I and my friends, along with hundred others, use it to socialise, do exercise and enjoy sports competitions. Many senior citizens come here to read newspapers and play chess while some families bring their children so that they can play and enjoy their time.

From different perspectives, this place is utterly important to us. Without it, many youths, who come here to play and watch sports, would start investing their time in subversive activities, a situation quite undesirable for us. On top of that, we will have no place for our senior citizens to enjoy their chess competitions.

I, on behalf of the community people, request you to take other measures to save money rather than shutting it down.

Model Answer 2:

Dear Sir or Madam,

I am writing this letter to express my concern, on behalf of my community at the Sutton Council, about the possibility of closing a sports and leisure centre, run by the local council, in order to save money. I hope you would reconsider your decision.

This sports and leisure centre has served our community for a long time by providing us the opportunities to carry on activities such as jogging, swimming, playing tennis and volleyball as well as other sports. We also use the centre as a place for the social gathering where our family members and children come and mingle among each other in order to break free from the monotonous cosmopolitan life.

Naturally, therefore, once the sports and leisure centre is closed, we won’t be able to continue the activities which we have enjoyed for so long. But the most negative effect of this closure will be the “loss of the much-needed social bond” among our community members and its children which have kept our community a safer and better place so far to live. So, knowing how important the centre is in maintaining our physical and mental health, it is imperative that we keep it opened.

How to write to your local council

IELTS Formal Letters to Local Councils

Write a letter to the environment officer in your area complaining about the garbage problem in your neighborhood and say

– What is causing the problem?
– Why is it bothering you?
– Suggest a solution to rectify the problem.

My name is Vishwa Vinutna, a resident of Square villa colony. I am writing this letter to complain you about litter problem in our neighborhood.

The main problem is rubbish collecting van does not come regularly, because of this, the litter is heavily being deposited on the road. After, two days it produces bad smell that is harmful for us. Moreover, it attracts various insects and microorganisms. Sometimes, in windy atmosphere, garbage is dispersed on the entire lane, which makes the colony untidy.

This situation has worsened when one of my neighbors became sick because of awful atmosphere of colony. I am concerned about the safety of my family members and residents of colony. Hence, I believe this problem should be solved as early as possible.

To address this problem, I suppose that the rubbish should be collected daily or at least on alternate days to prevent the accumulation of waste. As a responsible environmental officer, you have to look into this issue and implement stern rules to avoid these kinds of problems.

I look forward to seeing a prompt action from you.

Yours sincerely,
Vishwa Vinutna

Do you have any suggestions on how to improve this IELTS Complaint Letter about Garbage Problems?

You can post below in order to help this candidate improve their score.

Comments for IELTS Letters to Local Councils

It is not too bad but it needs a a little refinement. You can use more transitions and condense or re-state some sentences more clearly. Here are my suggestions (and please feel free to change anything – just what I would write).

I am a resident of Square Villa Colony located at XXXXXXXXXXX. I am writing this letter to address a serious problem with litter/garbage pick up in our neighbourhood.

In the past few months, the rubbish has not been picked up on the regularly scheduled time resulting in huge rubbish pile -ups. As a result, it has created a terrible smell and very unsanitary conditions. Moreover, the pile-up has attracted various insects and harmful microorganisms. In addition, on windy days, the rubbish gets thrown about the neighbourhood thereby causing further health risks.

My neighbours have become seriously sick neighbors because of this and I am concerned about the safety of my family members and the other residents of colony.

I trust that you will make this issue a priority since the conditions in our neighbourhood are worsening each day. I am sure you understand the urgency of this matter since it could have serious and tragic result which would not be in anyone’s self interest.

Should this issue not be dealt with in a timely manner, I will be foreced to address our concerns with the appropriate higher authorities and address the issue with the media.

Thank you for your prompt attention to this matter.

Yours sincerely,
Vishwa Vinutna

APPEAL TO CLEARING OF GARBAGE

I; Goodluck . an inmate at the. located at . write to inform you of the challenges we experience due to the awful smell that oozes from the refuse dump that is located close to our rear window.

Sir, this problem arose due to the inability of those managing the garbage not to be able to meet up with their regular schedule of coming every morning to clear the dumping site. This which lead to the accumulation of refuse, forming a stench and subsequently leading to a lot of discomfort on those of us whose windows are close to this site. This if not checked may lead to an outbreak of epidemics, breeding site for mosquitoes or even respiratory problems.

We urge you to use your good office to call the managers of this site to order so as to forestall further problems.

I am wanting to complain that I have notice trash being dumped by cars and in the parking lot.

I NOTICE that imitative hasn’t been taken to pick up the trash behind yourself.

the trash dumpster are within walking distance.

GT Writing Task 1 (Letter Writing) Sample # 59

You should spend about 20 minutes on this task.

The system used for rubbish/garbage collection in your local area is not working properly. This is causing problems for you and your neighbours.

Write a letter to the local council. In your letter:

  • describe how the rubbish collection system is not working properly
  • explain how this is affecting you and your neighbours
  • suggest what should be done about the problem

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,

Model Answer 1:

Dear Sir or Madam,

I am Amelia Henson, a resident of Bedford neighbourhood, writing on behalf of our community members to express our discontent with the way waste is collected in our area. We have been expecting a change for the last couple of weeks and now hoping for an immediate solution.

We really appreciate the hard work staffs of the local council do to manage garbage in our neighbourhood and their contributions in keeping our neighbourhood clean. However, they often do not collect the household wastage from the designated garbage bins in the morning and when they arrive to collect them in the evening, wild cats and dogs litter garbages outside the bins. On top of that, no one comes to collect garbage on public holidays and this simply makes the situation worse.

Bad odour spreads in the neighbourhood due to this, and in some streets, bins overflow with garbage only to make it unhygienic for the residents. Moreover, overflowing containers become a breeding ground for mosquitoes, houseflies and other insects. They enter our homes making us prone to developing myriads of infectious diseases.

As a viable solution, please make sure your staffs clean the garbage bins every single day – both in the morning and evening. If required, allow them to work in shifts and please reserve some staffs for holidays. I would also request you to provide bins with different colours for the segregation of waste in our community.

I hope you will consider my suggestions and take immediate actions to solve the problem.

Model Answer 2:

Dear Sir or Madam,

I am writing this letter on behalf of Carfinni Housing Society in Saarland to lodge a formal complaint against the current rubbish collection system which is not working properly as the cleaning staffs are not picking up the rubbish on time perhaps due to a reduction in the number of regular cleaning staffs. As a result, overflowing waste bins are left in the open for too long, leaving them to be some “exploring grounds” for fleas, mosquitoes, cats and dogs.

Because of this inefficient waste management system, we are really worried to let our small kids go out and play as they may get infected with some terrible diseases such as malaria fever. Not to mention, of course, the foul smell, coming out of the waste bins, is simply unbearable sometimes.

Therefore, in light of serious hygiene and sanitation situation in our area, described above, I would like to request you to increase the number of cleaning staffs in order to pick up the rubbish on time. If not, please at least hire some workers temporarily to spray medicines to destroy the harmful insects in the waste bins.

Thank you for your attention to this important matter.

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Your local council is considering closing a sports and leisure centre – GT Writing Task 1: Sample 82

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

Your local council is considering closing a sports and leisure centre that it runs in order to save money.

Write a letter to the local council. In your letter,

  • give details of how you and your friends or family use the centre
  • explain why the sports and leisure centre is important for the local community
  • describe the possible effects on local people if the centre closes

You should write at least 150 words.

You do NOT need to write your own addresses.

Begin your letter as follows:

Dear Sir or Madam,

Model Answer 1:

Dear Sir or Madam,

I am a resident of the Alperton, London area, writing to request you to reconsider your decision to close the sport and leisure centre we have in our community. I am hoping that you would weigh the utility of this centre before shutting it down.

As you know, we have more than 8 thousand members in our community and only two such leisure and sporting centres. When we are expecting another recreational centre for the benefits of the community members, the decision to shut down the ‘Innercircle Sports & Leisure Centre’ was some shocking news for us. I and my father go to this place to do our daily exercise. Besides, I have noticed many children play there in the evening and local people spend a significant amount of time there. Many teenagers have chosen this place to play some indoor games and spend quality times.

If this place is closed, people would feel dejected and I personally worry that the teenagers who use this centre would get involved in subversive activities. This is not at all accepted. If cutting the cost is the only reason to close this centre, I am sure there are alternatives. I have talked to several other members and all of them are against closing this place.

Please do reconsider your decision for the betterment of our community.

Model Answer 2:

Dear Sir or Madam,

I am writing this letter to express my serious concern about the recent decision by the local council to close ‘Grapevine Sports and Leisure Centre’ for the lack of funds. Well, while I understand that the decision has been taken in the greater interest of the citizen of Grapevine, I don’t think they fully endorse the idea because closing the sports and leisure centre would deeply affect the physical and mental well-being of our neighbourhood in the long run.

My family, friends and relatives come to this sports centre almost on a regular basis for various physical and social activities. We play badminton, we swim there, and we also use this facility to share our thoughts and opinions with other members of the community. Besides, this facility is also used by our children as their playground during the evening after their school hours. And, ultimately, because of this close bond among the members of our community, our neighbourhood can consider itself as a safe neighbourhood.

So, based on these benefits of this sports and recreation centre, I request you to keep this centre open until, at least, some alternatives are found.

Local Grassroots Organizing Toolkit
Library of Sample Clauses

About Resolutions and Ordinances

Most city councils (or comparable local legislative bodies) can take action in one of two ways: by ordinance or resolution.

Although this can vary community to community, typically a RESOLUTION is passed to express the opinion of the adopting body on some matter of a temporary or advisory nature (such as expressing its concern over the USA PATRIOT Act), or to handle administrative business. An ORDINANCE is passed to enact regulations of a general and permanent nature, enforceable as local law. An example of this would be to legally require the posting of a warning against USA PATRIOT Act Sec. 215 in your local libraries.

The vast majority of communities that have acted in opposition to the USA PATRIOT Act have passed resolutions, however a few communities have passed ordinances (see St. Paul’s or Minneapolis’s ordinances as examples).

Parts of a Resolution

Resolutions have two main parts: preambular clauses and operative clauses.

PREAMBULAR clauses, which typically start with the word “whereas,” give background information on why your community is passing its resolution. These clauses can refer to the following aspects:

  • the topic itself (for example, the USA PATRIOT Act and other federal government policy)
  • the occasion of consideration of the topic (for example, Sept. 11th or the passage of the USA PATRIOT Act)
  • recent incidents, and recent developments (for example, recent legislation that threatens our civil rights and liberties)
  • previous resolutions (for example, if your community has passed previous resolutions or laws to protect civil rights and liberties)
  • the Constitution
  • local history or community characteristics

OPERATIVE clauses, which typically start with “be it resolved” followed by an active, present tense verb (like “affirms” or “encourages”), call upon certain bodies to act. These clauses can contain the following aspects:

  • recommendations for specific action
  • statements of opinions
  • requests for further consideration or monitoring

Tips for Writing and Passing an Effective Resolution

1. Build a Broad Coalition. Writing the resolution should not be the starting point.

  • First, it is critical to build a diverse group of community members who support your efforts. This enables your group to demonstrate to your local legislative body that your concerns are valid and important and that local community members are educated on the issues. Building public support also helps to demonstrate to your legislative body why it is a local issue.
  • Additionally, if you choose to have a resolution or ordinance to increase monitoring about how the USA PATRIOT Act is being implemented, it is best to obtain the prior approval of the government agency that will be doing the monitoring. Many communities have Human Rights Commissions that may be willing to carryout monitoring.

2. Study legislative processes in your town or city.

  • Some cities may require you to have a councilperson introduce the resolution while in other cities you may be able to put the resolution on the agenda.
  • As an initial step, your group should build a relationship with members on your local legislative body. If the body feels that the resolution is a joint effort, there will be a greater chance that the resolution will pass.
  • You may want to even approach a member to draft the resolution, which you can collaboratively revise. Feel free to show the members a list of cities that have passed resolutions and to give them a sample resolution.
  • Also, in most locations, resolutions will not have lasting legal effect and if this is the case you may want to consider passing a city ordinance or other local legislation (see the explanation of resolutions and ordinances above).

3. Focus on using mandatory language (“shall” “must” “will”, etc.) versus discretionary language (“we encourage x body to…” “may”, etc.). Mandatory language helps to create a legally binding duty for the adopting body and those bodies it has jurisdiction over (such as local police departments). However, your resolution cannot have legally binding authority over other bodies that your adopting body does not have jurisdiction over, such as Congress or the President- for these bodies the resolution can only “urge” them to act. Like all legal language, the more specific you make the duty, the easier it will be to enforce.

4. Be textually accurate. In describing all laws and regulations, try to quote textual language or summarize directly from the textual language, citing the relevant section of the Act. Avoiding sweeping allegations or broad textual summaries will bring credibility and factual accuracy to your resolution and will also steer the discussion away from rhetoric towards meaningful discourse. Complete text of the USA PATRIOT Act

5. Allow for revisions. It is important to have some flexibility for compromises that may be necessary to pass the resolution in your legislative body.

6. Maintain your community network. As you may have to play watchdog to make sure the provisions or your resolution or ordinance are properly implemented, it is vital to keep your group connected and continuously informed. Additionally, as you probably know, new threats to our civil liberties arise all the time and keeping your network together will help your community address them in the future. Passing a resolution is just the first step towards protecting your civil rights and liberties.

This is not meant to be an exhaustive list. If your community has a tip that you think is important to include, please let us know.

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Letter Writing # 192 – Letter to the municipal authority complaining about damaged road

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

The road in front of your house got damaged a long ago and nothing has been done about it. Write a letter to the municipal authority complaining about the damaged road.

In your letter:

  • introduce yourself
  • explain the condition of the road
  • and suggest what they should do

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,

Sample Answer 1:

Dear Sir or Madam,

I am Cory Gardner, a local resident of Ipswich, Queensland‎, Australia writing on behalf of the residents of the area to notify you about a dilapidated road which is causing unbearable miseries for us.

I work at a local school and teach mathematics to young students. This is the first time I am writing to the municipal office to complain about something. The park street, the only road we use to get off and in, from the community, was damaged around three months ago when we had a heavy downpour for a week. The roads have many holes, crumbly places and is bellow usable-condition with uneven flagstones.

We expectantly waited for a month when a team of engineers inspected the road in July. But nothing has been done so far to alleviate our suffering.

I would request you to send a team to probe the condition of the road and take immediate action to have it repaired. We already have had some minor accidents in the past months and would like you to prevent a major one.

Sample Answer 2:

Dear Sir or Madam,

I am a resident at one of the major suburbs of Johor Bahru city, and I am writing this letter to express my disappointment and frustration over the inaction and negligence of our municipal authority regarding a damaged road.

I requested our municipal office to repair the road, which got damaged because of excessive rains and transportation of heavily-loaded vehicles, in front of my house almost a year ago. But, surprisingly, no visible action has been taken yet to show that the damaged road is going to be rebuilt anytime soon. As a result, this road has become really dangerous for even riding a motorbike on it, let alone large vehicles. It even becomes more terrible for travelling, especially when it rains and the water accumulates in the potholes of the damaged road surface because people can not really see the road properly when driving on it.

So, I would like to request you to please take some necessary steps on an urgent basis in order to fix the damaged road in front of my house as soon as possible before some major accidents happen.

Your local council is considering closing a sports and leisure centre that it runs, in order to save money. Write a letter to the local council.

In your letter

  • -give details of how you and your friends or family use the centre
  • -explain why the sports and leisure centre is important for the local community
  • -describe the possible effects on local people if the centre closes

Sample Answer:

Dear Sir or Madam,

I am writing this letter to express my concern about the recent decision by the local council to close ‘Bright Sports and Leisure Centre’ due to the financial crisis. Most of my family members and my friends are permanent members of the centre since 2016, and we use it mainly to maintain our physique as well as for social interaction on daily basis.

As soon as the locals heard this news, they approached me and asked me to request you to reconsider your decision. In my neighbourhood, there is an old age home and many oldsters meet every day in the evening batch (5:00 pm – 7:00 pm). Your centre is the only place where they can spend their quality time. Moreover, for kids and adults, this place plays a paramount role in burning calories and creating a special bonding.

If the centre shuts down, the stress levels amongst the adults will again increase, resulting ultimately in poor mental well-being. Other than this, the closure will invite many lifestyle diseases in the community. I hope you would re-think your decision.

Your local council is considering closing a sports and leisurecenter that it runs, In order to save money.

Write a letter to the local council. In your letter

  • give details of how you and your friends or family use the center
  • explain why the sports and leisure center is important for the local community
  • describe the possible effects on local people if the center closes

Sample IELTS letter

I am writing to express my dissatisfaction with the local council’s decision to close the health and leisure centre in our neighbourhood. I am a resident of Ellsworth Community. My family and I are regular users of this centre and I am concerned that its closure will have far reaching consequences for us.

To start with, if this centre is closed we will have no place to exercise or get together. This will not only affect our health but also hinder us from forming friendly relations with our neighbours and other community members. As you probably already know most of my community members practice yoga at the centre every Wednesday and Friday. This is a great way for them to get fit and relax. While it is true that there is a sports centre in the city, we have to travel 20 miles to access it.

Therefore, I would like to request you to reconsider your decision to close this centre. Instead, the council can consider closing the community hall which is used only once a year for community meetings.

I hope you understand the situation and revoke your decision.

Thank you for your consideration.

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