How to create a powerpoint presentation

How to create a powerpoint presentation

Select a professional design with PowerPoint Designer.

Add transitions, animations, and motion.

Save to OneDrive, to get to your presentations from your computer, tablet, or phone.

Share and work with others, wherever they are.

Create a presentation

Select an option:

Select Blank Presentation to create a presentation from scratch.

Select one of the templates.

Select Take a Tour, and then select Create, to see tips for using PowerPoint.

How to create a powerpoint presentation

Add a slide

Select the slide you want your new slide to follow.

Select Home > New Slide.

Select Layout and the you type want from the drop-down.

How to create a powerpoint presentation

Add and format text

Place the cursor where you want, and type.

Select the text, and then select an option on the Home tab: Font, Font size, Bold, Italic, Underline, .

To create bulleted or numbered lists, select the text, and then select Bullets or Numbering.

How to create a powerpoint presentation

Add a picture, shape, and more

Select Insert.

To add a picture:

Select Pictures.

Browse for the picture you want and select Insert.

To add illustrations:

Select Shapes, Icons, 3D Models, SmartArt, or Chart.

These steps let you add titles, text, designs, and images

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    You can make your next classroom or office presentation stand out by creating slides in PowerPoint, a simple process anyone can learn with a little practice.

    Getting Started

    When you first open PowerPoint, you’ll see a blank “slide” with space for a title and a subtitle in different boxes. You can use this page to begin creating your presentation right away. Add a title and subtitle in the boxes if you want, but you can also delete the boxes and insert a photo, graph, or another object onto the slide.

    Creating Slides

    How to create a powerpoint presentation

    Here is an example of a title in the “title” box, but instead of a subtitle, there's a photo in the subtitle box.

    To create a slide like this, click inside the “Title” box and type a title. The “subtitle” box is a container for inserting text, but if you don’t want a subtitle there, you can remove this box by clicking on one edge to highlight it and then hitting “delete.” To insert a picture into this space, go to “Insert” on the menu bar and select “Picture.” Choose a photo from your saved photo files in locations such as “My Pictures” or a flash drive.

    The picture you select will be inserted onto the slide, but it may be so big that it covers the entire slide. You can select the picture and make it smaller by moving your cursor to the edge of the photo and dragging the corners inward.

    How to create a powerpoint presentation

    Dear PEOPLE from all over the WORLD!

    We are Anton and Natalia, founders of NeitDesign, and we specialize in PowerPoint presentations. Over the last 6 yrs experience, we:

    Created over 800+ PowerPoint projects;

    Designed 20,000+ exclusive brand styled slides;

    24,000+ students enrolled to our e-courses on the art of PowerPoint presentations here on Udemy.

    However, we must confess – we also made MISTAKES. And, these mistakes cost us time and money. What we mean is when we began our career, we received huge number of REVISION requests from our clients who wanted to make their presentations look PERFECT. This experience taught us what our clients want to see and how we can improve our work. We have summarized this information and selected what actually work for all presentations. We created this course to help you design professional presentations in PowerPoint that sell.

    This course is suitable for:

    Coaches and keynote speakers who want to improve the quality of their presentations;

    Office managers whose work relates to design of presentations;

    Freelancers – to reduce the amount of revision requests and improve the service they provide;

    Students – to make their presentations much better, faster and get better marks;

    And, for all other people who are ready to learn new information and apply PowerPoint in their daily activities.

    So, what you will learn? The course is divided into 2 parts – theoretical and practical. Anton will explain you the theory, including:

    Fundamental principles of design and how they apply to PowerPoint presentation design;

    Working with images and icons;

    Fonts and color combinations;

    See real cases and how all these aspects of good design are applicable there.

    After Anton explains the theory, you and Natalia will create several slides together in PowerPoint. She will go with you step-by-step, explaining everything you learned in the theoretical part. And, finally you will create the slide on your own. But we will not leave you alone, and Natalia will give a brief guideline that helps you to achieve the goal.

    Introduction: How to Create a PowerPoint Presentation

    The possible uses of PowerPoint are countless. A slide show can help a teacher teach a lesson, illustrate an event in history, easily display statistical information, or be used for training in corporations. A slide show can be a valuable tool for teaching, sharing and learning. Whether presenting at a conference or convincing your parents to get a puppy, PowerPoint presentations are useful no matter what the topic and help communicate ideas to an audience. The invention of PowerPoint by Gaskins has saved presenters hours of painstakingly handcrafting displays, and created a professional and easy way to relay information. The following are steps on how to create a basic PowerPoint presentation, however certain steps may vary slightly depending upon what version of PowerPoint you are using. This tutorial is specifically using PowerPoint 2007.

    Step 1: Launch the PowerPoint Program

    When you launch the PowerPoint program, you may be prompted to pick what kind of document you want to create. Choose to create a blank presentation. If it does not ask you this, a blank presentation will automatically launch.

    Step 2: Choosing a Design

    The next thing you want to do is decide what design you want for the presentation. To do this, go to the ‘Design’ tab at the top of the page. Scroll through all the options and decide which one looks best for the presentation you want. To get a preview of what the design will look like before applying it to the presentation, hover over the design you want to preview. This design will be automatically continued throughout the rest of your presentation. Once you have more than one slide, you can add a different design for just one slide. To do this, select the slide you want to change the design on by clicking on it. It will pop-up as the big slide in the screen. Then you can right-click the design you want for this slide and select ‘Apply to Selected Slide’. It will appear on that slide, but will not change the design of the other slides.

    Step 3: Create Title Page

    Click the first box that says ‘Click to add title’ and add the title of your presentation. Click the bottom box to add your name, or any other subtitle that you choose. Once you have your text in the boxes, you can change their font, size, color, etc. with the toolbar options at the top. You can change the size of the text box by selecting it, and then dragging the corners of the box. To move the text boxes, select the box, and move your arrow over the border of the box. A four-arrow icon will appear, and clicking with this icon will allow you to move the text boxes wherever you choose.

    Step 4: Add More Slides

    Chances are, you are going to need more than one slide. There are a few ways you can add more slides. Notice that there is a separate area to the left of the screen where your first slide is located. The first way to add a slide is to right-click the area under where your first slide is located and select ‘New Slide’. A new slide will appear. The second way to add another slide it to click ‘New Slide’ in the toolbar above the slides. This button is divided into two parts,. The top will insert a new slide with a default layout. You can also click the bottom half of this button, which will allow you to choose what type of layout you want. You can choose a slide with two text-boxes and a title, one text-box, only a title, and many other options. You will see your new slide appear to the left under the first, as well become the large slide that you can edit. The design you picked earlier will have carried over to this slide. The design will carry over for the rest of the slides you create unless you decide to change just one, like described earlier. The guideline layout you chose will appear, and you can then add in your information.

    Step 5: Add Charts, Pictures, Graphs, Etc.

    If you want to insert a chart, picture, graph, or any other graphic, click on the ‘Insert’ tab at the top of the window. Here you will see buttons of all the options of what you can insert into your slide. Click the designated box and insert what it is you want to have on that slide. A second way you can insert pictures and graphs is when you have an empty text or image box. Little pictures of the same options you saw in the toolbox will show up in the middle of the box, and you can click any of these to insert as well. Once you have your chart or picture, you can add a border or edit it however you want in the ‘Format’ tab.

    Step 6: Add Transitions

    To add transitions in between your slides, click the ‘Animations’ tab at the top of the page. Here you can scroll through all the options of transitions, and hover over them to see a preview. Select the slide you want the transition applied to, and then click the transition you chose. You can do this for every slide, selecting the same or different transitions.

    Step 7: Changing the Order

    Once you have all your slides made, you can change the order of the slides. To do this, click and drag the slides from where they are to where you want them in the order. Another possibility, which is particularly useful if you presentation is longer, is to click the ‘Outline’ button. You can find this small button above the left area where all your slides are located smaller, directly to the right of the ‘Slides’ button. Here you will see a list of all your slides and you can click and drag your slides to where you want them.

    Step 8: Play the Presentation

    Once you have all your slides completed and in the order you want, view your slideshow. Click the ‘Slide Show’ tab at the top of the page and select ‘From Beginning’. You can go through your entire slideshow, and change slides by clicking or pressing the right arrow. A shortcut to this is pressing F5. Congratulations! You have now made a PowerPoint presentation.

    Discover what makes the best PowerPoint presentations with these examples to inspire you.

    How to create a powerpoint presentation

    How to Create Beautiful PowerPoints

    Download four free PowerPoint templates for a better presentation.

    Some presentations are better than others. Some have gorgeous designs. Some have insanely actionable takeaways. Some just give down-to-earth advice. But the best presentations represent all three.

    And if you’re looking to get started making your own presentation, why not learn from the best of the best?

    To help you kick your own presentations up a notch, we’ve curated 24 awesome PowerPoint and SlideShare decks below.

    How to Create a Presentation

    Best PowerPoint Presentations

    When you’re clicking through the presentations below, notice how they weave an interesting story through the format, design their slides, and make their presentations interactive with features exclusive to the platform on which they were created. These are all crucial elements to making an awesome presentation — ones that you can certainly adapt and apply them to your own, with the right approach.

    Even better — you may just learn something new about marketing while you’re at it.

    How to Create a Presentation

    1. Less is more.
    2. Keep text to a minimum.
    3. Rethink visuals.
    4. Incorporate multimedia.

    1. Less is more.

    Here’s the thing — SlideShare exists for a reason. It allows users to view information in a presentation format without having to go somewhere else to see it presented. When you, a human being, deliver a presentation, chances are that that’s part of the reason why people are tuning in. They care about the topic, but they also are curious about the person speaking on it.

    That’s why it can be valuable to keep your slides simple when delivering a presentation to an audience in-person. You want the focus to be on the message, rather than just the slides themselves. Keep the slides on-topic, but simple enough that people can still pay attention to what you’re saying, using the visual presentation to support your message.

    2. Keep text to a minimum.

    One way to accomplish the aforementioned simplicity is to reduce the amount of text in your presentation. People recall information better when images are paired with it (as opposed to text), so to help your message resonate with the audience, focus on visual content when you create your slides — we’ll cover more on that in a bit.

    3. Rethink visuals.

    When you reduce the amount of text in your slides, you’ll need compelling visuals to support the message you’re delivering to your audience. But that doesn’t mean you can just throw some nice-looking photos onto your deck and move on. Like any other content strategy, the visual elements of your presentation need to be strategic and relevant.


    How to create a powerpoint presentation

    While PowerPoint templates have come a long way since the program was first unveiled to the world, chances are, they’re still commonly used. To help make your presentation unique, choose a theme that your audience hasn’t seen dozens of times before — one that matches your brand and complements the topic you’re speaking about.

    Sometimes, it pays to look beyond to other presentation platforms other than PowerPoint to find unique templates, like Prezi. There are also many visual content design sites that offer customizable templates that you can adapt for your own brand and topic, like Canva. In fact, in addition to templates, Canva also offers its very own platform for building presentations from scratch .

    Additionally, you can also take a look at Venngage’s free presentation maker for more professionally designed templates, icons and high-quality stock photos that you can use right away.

    Charts and Graphs

    One of the best ways to support the message you’re delivering in your presentation is by including data and statistics — and the good news is that they, too, can be represented visually, rather than bulleted out in text.

    That’s where charts and graphs come in: They provide a colorful and engaging way to present the details that support your point. That said, make sure they fit in with the rest of your presentation’s visual theme — otherwise, it’ll distract the audience from what you’re talking about, rather than enhancing it.

    Color Themes

    There’s been some research around the way color can influence our emotions, especially when used in marketing.

    And while the goal of your presentation may not necessarily be to make a sale, you might be trying to invoke certain feelings or impressions, which a strategic use of color can help you do. Check out Coschedule’s guide on the psychology of color in marketing, which highlights the ways different tones, shades, and combinations can influence purchasing decisions.


    When you do include text, you want it to be readable enough for your audience to fully consume and interpret it easily enough to avoid becoming distracted from your message. If you include text that’s too small or dense to easily read, they’ll become too focused on trying to decipher it to pay attention to what you’re saying.

    That’s why the designers at Visage recommend choosing Sans Serif fonts that opt for “legibility over fun,” noting that text should not only be big enough for people in the back of the room to read it, but also, presented in the right color to maintain visibility over your background.

    Image quality

    Incorporating this fabulous visual content into your presentation will go to waste if the images are low-quality. Make sure your photos and other visual assets are high-resolution enough to be crisp and clear when displayed on a huge presentation screen.

    College of Public Health and Health Professions & College of Medicine

    Office Mix

    Office Mix is an add-in for PowerPoint that allows you to add audio, video and digital mark-up to traditional PowerPoint slides. Once published to the cloud using your Office 365 account, you can submit sophisticated presentations for media assignments.

    Office 365 ProPlus Download:

    Before obtaining the Office Mix add-in, you must meet the minimum system requirements. A relatively simple way for UF students to do this is by participating in the Office 365 ProPlus agreement. As indicated on the UF Information Technology Website:

    UFIT is pleased to provide access to free copies of Office 365 ProPlus to UF students, faculty, and staff. As part of UF’s campus-wide licensing agreement, the Microsoft Office 365 ProPlus for Education program allows multiple full downloads to personal devices of Office 2013 Professional Plus, Office 2016 for Mac, and Office for iPad at no charge.

    For more information on who is eligible and how to download the software, in order to take advantage of the Office Mix Add-in, carefully review the Office 365 ProPlus: Free Downloads page at UF Information Technology.

    Office Mix Add-in Download

    Once you have a version of PowerPoint compatible with Office Mix, download the add-in from Microsoft and review the additional resources at Office Mix.

    The Microsoft site also provides the System Requirements:

    Supported Operating System

    Windows 10 , Windows 10 Tech Preview , Windows 7, Windows 7 Enterprise, Windows 7 Enterprise N, Windows 7 Home Basic, Windows 7 Home Basic 64-bit, Windows 7 Home Premium, Windows 7 Home Premium 64-bit, Windows 7 Home Premium E 64-bit, Windows 7 Home Premium N, Windows 7 Home Premium N 64-bit, Windows 7 Professional, Windows 7 Professional 64-bit, Windows 7 Professional E 64-bit, Windows 7 Professional K 64-bit, Windows 7 Professional KN 64-bit, Windows 7 Professional N, Windows 7 Professional N 64-bit, Windows 7 Service Pack 1, Windows 7 Starter, Windows 7 Starter 64-bit, Windows 7 Starter N, Windows 7 Ultimate, Windows 7 Ultimate 64-bit, Windows 7 Ultimate E 64-bit, Windows 7 Ultimate K 64-bit, Windows 7 Ultimate KN 64-bit, Windows 7 Ultimate N, Windows 7 Ultimate N 64-bit, Windows 8, Windows 8 Consumer Preview, Windows 8 Enterprise, Windows 8 Pro, Windows 8 Release Preview, Windows 8.1, Windows 8.1 Preview

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    Thanks, we will be in touch!

    If you’re looking to get the highest fidelity custom design for your presentation, look no further than our sister agency Column Five.

    Presentations often receive a bad rap—for good reason. We’ve all sat through those long-winded speeches and hot mess PowerPoints, which completely undermine the point of visual presentations.

    So, what differentiates a good presentation from a poor one? Content and design. While your speech may be perfect, the images you show can greatly add or detract from your message. Whether you’re using Visage, PowerPoint, Keynote or good old PDFs, these 11 tips will help you create well-designed presentation slides that effectively get your point across.

    How to create a powerpoint presentation

    1) Skip the Stock Template

    Using the slide themes included in your software is presentation death. They’re overused, boring and usually pretty ugly. Create cleaner presentations by starting with a clean presentation and building from there.

    2) Don’t Use More than 6 Lines of Text

    How to create a powerpoint presentation

    Packing too much information into a slide will completely undermine its purpose. Remember: The audience often has to process everything you say while they view the slide.

    3) Ditch the Bullet Points

    How to create a powerpoint presentation

    Too many presentations are bullet point crazy. No one will remember 10 bullet points, but they will remember 10 compelling slides. Use each slide to build your case and incrementally tell your story. (Consider your slides to be an outline for what you’re saying.) Try to share one idea per slide.

    How to create a powerpoint presentation

    With typography, go for legibility over fun. While you can use a creative font for a slide title, avoid using it for body text. Instead, stick to clean, traditional typefaces like Helvetica. And if you’re using a dark background, make the text bold for readability.

    5) Size Fonts Appropriately

    How to create a powerpoint presentation

    Chances are you’re designing your presentation on a laptop—and that’s a much different size than the final presentation screen. When sizing your fonts, keep in mind that the text should be large enough to be read by the person in the back of the room.

    6) Maintain a Strong Contrast Between Text and Background

    How to create a powerpoint presentation

    In order for your message to pop, you need a high level of contrast between your text and the background. If your background image features a lot of variation, portions of your text may not be legible. In that case, a stylish bar of color behind the image can bring the legibility back while adding visual interest.

    7) Use No More than 5 Colors

    How to create a powerpoint presentation

    A harmonious palette can easily enhance the look of your entire presentation. No need for complex gradients or textures here; you can get excellent results with just the right colors. Use a tool like Adobe’s Kuler or a site like COLOURLovers to choose a good selection.

    8) Use Contrasting Text Colors to Draw Attention

    How to create a powerpoint presentation

    It’s like bold and italic, but better. Use a single color in your selected palette to emphasize important points in your text. However, make sure not to overdo it.

    9) Use Single Images

    How to create a powerpoint presentation

    Images help make your presentation more visual, but don’t get carried away with too many on one slide. It’s a presentation, not a photo album. Limit your designs to a single image with simple or no text.

    10) Use Visuals to Increase Emotional Appeal

    How to create a powerpoint presentation

    Visuals are there to help support your message; they can enhance comprehension, retention and elicit an emotional response that increases impact. Use powerful visuals to get your point across.

    11) Freeze the Transitions

    Finally, there are plenty of clever transitions built into today’s presentation software, but most quality presentations eschew any distracting transitions.

    No matter what your presentation content, make sure you are always using design to your full advantage.

    Now go make your own visual presentations in Visage.

    Love these tips? Check out our tips for bar charts, blog photos, and e-books.

    A PowerPoint presentation is a very powerful tool to convey information to an audience. It is often used in lectures and business meetings as it provides visualized messages. Here are the basic steps for beginners to create a PowerPoint presentation from scratch.

    How to create a powerpoint presentation

    Create a Presentation

    When opening PowerPoint, it provides options to create a blank presentation or to utilize a preset template. Using an existing template is much easier and will save time, but a blank presentation provides more flexibility to customize your own look or develop your own brand.

    Before creating the presentation, you should check for any template or format requirements from the task you are working on, especially for business projects. Many companies create their own branded templates for consistency purposes.

    Add and Format Slides

    After creating the presentation, you add slides through the “New Slide” button under “Home” or right-clicking the navigation panel. It provides different slide structures for titles, content, and images, which helps to save a lot of time from structuring your own slides.

    You can format the slides through the functions under the “Design” tab. It provides a few themes to make the slide more visually appealing. You can also customize the slide size and background according to specific needs.

    The “Slide Master” function under the “View” tab controls the appearance of the entire presentation. The logo, image, or text inserted in the master slide will show up in every slide, ensuring consistency of the format across the presentation.

    How to create a powerpoint presentation

    Add and Format Text

    New slides added into the presentation typically contain several text boxes for title and content, where you can type in the text directly. If you would like to insert additional textboxes or start with a blank slide, you can go to the “Insert” tab, choose “Text Box,” and click where you want to put the text on the slide.

    You can format the text box and the text inside it through the functions under the “Shape Format” tab. For example, you can change the fill and outline of the text box, or the font, color, and size of the text.

    How to create a powerpoint presentation

    Notice here that when you choose the text box, the text formatting will be applied to all the text inside it. If you only want to change the format of a couple of words or sentences, you will need to highlight the words you would like to format instead of clicking on the entire box.

    It is usually suggested to use the same font across the presentation and use different font sizes and font styles (bold or underscore) to differentiate the titles and subtitles from the content. This helps to keep your slide formats consistent.

    Add Visual Elements

    One of the biggest advantages of a PowerPoint presentation is its effective incorporation of visual and textual information, which keeps the audience’s attention and facilitates better understanding. You can insert screenshots, pictures, tables, charts, and shapes into slides.

    Excel charts are one of the most frequently used types to present data analysis results. You can develop the chart in an Excel file and then copy and paste it into the PowerPoint presentation.

    Several paste options are available to the user, e.g., as a picture in PNG, JPEG, or GIF, as an Excel chart object, or as a Microsoft graphic object. The picture format does not support further edits on the chart, leading to extra steps if the data or chart needs to be changed later.

    If you paste content as a chart object, the chart will show up as a fixed picture, but it contains a link to the embedded workbook. By double-clicking the pasted chart, it will open the Excel workbook that the chart originated from so that you can refer to the data or edit the chart through Excel.

    By choosing the graphic object format, you will be able to edit the pasted chart on PowerPoint directly, such as adding or deleting chart elements, editing text formats of the title and labels, or changing the color of the lines and shapes. However, you are not able to change the data reference through PowerPoint directly.

    Similar to pasting Excel tables, you can choose to paste a table as a picture or retain the table nature but choose to keep the table format or not. The choice of pasting format depends on specific needs and personal preferences.

    By following the instructions above, you will be able to develop a decent PowerPoint presentation now, but you can also add more color to your presentation through some animation effects.

    Add Transitions and Animations

    Adding transitions and animations makes PowerPoint presentations more appealing to the audience. Transitions are applied when switching from one slide to another, while animations are applied to individual elements such as text boxes, shapes, images, etc.

    After adding the transition or animation, you will be able to set the start time, duration, and order of the effects.

    How to create a powerpoint presentation

    Other Tips

    • Start with identifying your goal and audience. It helps you to determine the proper structure and style of your presentation.
    • PowerPoint presentations for business purposes come with higher requirements on consistency in color, font, and style for a professional look and contain few animation or transition effects.
    • Showing the “Ruler,” “Gridlines,” and “Guides” under the “View” tab helps to structure the slides and align the elements.

    Related Readings

    CFI offers the Business Intelligence & Data Analyst (BIDA)® certification program for those looking to take their careers to the next level. To keep learning and advance your career, the following resources will be helpful: